Accounting & Administrative Office Manager
Resume:
Kathryn Kistner
Hot Springs, AR 71913
*****.*********@*****.***
I am a multi-skilled Administrative Manager with extensive experience in small to mid-sized professional service and manufacturing companies. I have enjoyed working with executive management, legal, HR and accounting departments. While at Bohr Precision I demonstrated leadership while managing various departments and showed proficiency in utilizing Microsoft Office programs as well as JOBBoss and keeping the company meeting minutes. During my tenure I spearheaded the implementation of ISO9000. I began a contract position working for Baker-Tilly where I utilized eEmpACT to process payroll and garnishments as well MAS90 to handle Accounts Payable and general ledger entries. I then worked for Associated Technical Service managing the office and the office billing.
ASSOCIATED TECHNICAL SERVICES 5/2017-7/2022 (retired)
A security company handling IT and security needs for schools, police departments, and other small businesses and individuals.
Entering all service tickets and billing customers
Handling all incoming calls and helping to schedule jobs
Handling all customer service calls
BAKER-TILLY STAFFING 8/2016-3/2017
This company is a temporary staffing company and placed me in a temporary position where I was responsible for processing payroll, garnishments, and Accounts Payable. In this position, I processed weekly payrolls and garnishments for several divisions as well as processing all of the weekly and monthly reports. While in this position I worked closely with the CFO processing and entering journal entries into MAS90 and posting daily to the monthly Bank Reconciliation while verifying the funds processed thru the clearing accounts.
Entering and preparing payrolls for 3 employment divisions
Running weekly payroll garnishments
Processing weekly sales reports to distribute to recruiters and salesmen
Reviewing weekly Accounts Receivable reports ensuring customer were within terms
Entering Accounts Payable invoices into AMS90 and paying same
Entering Bank Reconciliation into MAS90 for CO
Monthly General Ledger entries
BOHR PRECISION MACHINING 4/2005-4/2016
Joined as a temporary employee. The company impressed with my work ethics streamlining payroll and accounts payable functions brought me on as Office Manager. I
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Kathryn Kistner
524 Beachview Circle
Hot Springs, AR 71913
*****.*********@*****.***
BOHR PRECISION MACHINING
was overseeing various departments such as payroll, Accounts Receivable, HR as well as managing the shop schedule.
Accounts Receivable
Enter orders, verify prices and ensure correct prints were with job
Ensure jobs were done on a timely basis – explaining and delays
Print packing lists – verify quantities and ship to locations
Invoicing
Monthly customer statements
Handling customer calls
Setting up customer direct payments thru ACH payments
Accounts Payable
Enter invoices-ensuring accuracy of pricing, quantities and customer information
Fielding vendor calls
Issuing vendor checks
Payroll
Verifying employee hours
Processing staff and shop payrolls
Handling Direct Deposits and manual pay checks
Preparing 401k reports and weekly deposits
Preparing weekly taxes
Preparing quarterly taxes, UC, FUTA and W-2
HR
New employee paperwork and setting up files
Enrolling eligible employees for Health Insurance
Enrolling eligible employees in 401k
ISO
Handling preparation for ISO9000 certification
oCustomer surveys
oApproved vendor lists
oEmployee training
PREVIOUS EMPLOYMENT
Prior to these positions I worked as an administrative assistant to Presidents, Vice Presidents or attorneys at Milwaukee Roofers Local 65, Ralph Marlin, Fotodyne, Southeastern Builders and the Ed Paul Corporation
REFERENCES
Available Upon Request
EDUCATION
Franklin High School, Franklin WI
New Berlin West, New Berlin WI
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