Accounts Receivable Office Assistant
Resume:
Rebecca Lee (Becky)
********@*****.***
Summary
To obtain an accounting position, Accounts Payable, Accounts Receivable, Project Accountant, or Payroll to utilize my experience, show the quality of workmanship that I possess to become an asset for any company, and show the quality of skills I have to offer to be an effective and efficient team player.
Systems/Software
Knowledgeable with all Microsoft applications; Word, Excel, Access, Power Point, Outlook. Windows 10 and 11, Office 365, Sharepoint, QuickBooks, ADP Payroll Systems, Paychex Payroll, WorkSmart Payroll, Foundation, Peachtree Accounting, Syspro, Blackbaud Financial Edge & Raiser’s Edge, Data Forma, E-Comm, Oracle Textura, Procore, GC Pay, Service Titan, Viewpoint - Pro Contractor, Vista, & Spectrum, One Notes, Tribute, PH Connect, Tops, AIA Construction Billing, Sage Intacct, and Paperless. I have worked with many ERP Systems. I am also a Notary.
Education
Indiana Wesleyan University - Business Administration
Work Experience
Moran Environmental Recovery
March 25 – June 30, 25
Project Accountant
I set up projects in the accounting system, ensuring correct accounting and tax GL codes, as well as making sure all required approvals were on file.
Reviewed and maintained contract documents, change orders, and client approvals to make sure I had the correct scope of work and billing terms.
Accounted for and recognized revenue, work-in-process, job costing, and gross profit for assigned projects.
Monitored project progress and maintained regular communication with project management regarding billing, cost tracking and profitability.
Assisted project managers with financial duties, including reviewing work orders against job scope, contract terms and budgets.
Created job-related purchase orders and managed open commitments.
Completed month-end closing tasks, such as job cost accruals, revenue recognition calculations and work-in-process adjustments.
Addressed monthly project variances by communicating with project management to resolve any issues.
Created and reviewed all project-related billings to customers timely and in accordance with contracts, including management of applicable client portals and submitting supporting documentation
Assisted in accounts receivable and past due collections efforts.
Perform other duties as assigned to support project and financial management objectives.
Shiel Sexton Company, Inc.
June 24 – December 24
Project Accountant III
I set up my projects in the accounting system.
Processed AIA billings for contracts, (multi-million-dollar contracts), completed waivers; 1st Tier & 2nd Tier, and all aspects of construction billing.
Coordinated with Sub-contractors and project managers to ensure everything is complete for jobs to start, and throughout the job.
Completed detailed monthly billings, AP/AR, collections, released payments to sub-contractors when we received payments from owners.
All other aspects of construction accounting.
Millner & Associates (Contract positions)
December 2023- April 2024
Accounting Manager
•Manage accounting and finance processes for the company.
•A/P check runs, EFT’s, and all on-line payments in their respective portals. Financials, general ledger reporting, journal entries, income statement reports, fixed assets, depreciation, liabilities, equity, revenue, income, and sales.
•WIPs, job costing reports, COGS reports, balance with trial balance, bank reconciliations, re-classes, and month end close.
•I did final reviews before A/P and A/R was processed in the system.
•Process payroll, provide customer service, and work on some HR aspects for the company, along with expense reports.
CFS Staffing
September 2023 - January 2024
GEMA – (Temporary Jobs for CFS)
Senior Accounting Manager
•Managed all accounting and finance processes for the company. Including: billings, collections, A/R, I did the A/P check runs, EFT, & wires. Financials, GL, journal entries, income statements, trial balances, month-end and year-end close.
•Processed payroll.
•And many other accounting functions.
Confidential
April 2022 – August 2023
Controller
Managed all accounting and finance processes for company including: billings, collections, A/R, A/P, financials, GL, journal entries, income statements, trial balances, month-end and year-end close, bank reconciliation, SAP, ERP, WIPs, taxes, and 1099’s.
Processed payroll including union payroll and benefits.
Created a new PO system to track all orders to ensure everything is balanced at month-end with invoicing.
Maintained relationships with all clients and vendors to create a better working environment.
Reduced open balances/collections from $2.3 million to $1.2 million within 3 months.
Horning Roofing & Sheet Metal Co., LLC
December 2018 – April 2022
Project Accountant
Processed AIA billings for all contracts, request bonds, COI’s, complete waivers, 1st Tier & 2nd Tier, and managed all aspects of construction billing.
Coordinated with contractors and project managers to ensure everything is complete for jobs to start.
Completed detailed monthly billings, AR, collections, and all incoming payments.
Assist CFO with WIP'S, month end procedures, and any other projects or accounting tasks as needed.
Robert Half- Various Temporary Jobs
April 2017 – December 2018
Ameribridge, LLC
Assistant Project Accountant
Processed AIA billings for all our contracts, requested bonds, COI’s, completed waivers, and all aspects of construction billing.
Worked closely with contractors and project managers to ensure everything was completed for jobs to start.
Kaman Fluid Power
Quoting/Customer Service
Coordinated with the Engineering/Quoting departments getting pricing and updating manufacturer and supplier database on electrical and pump division products to get the bids out to our customers.
Managed the front desk including greeting, showing clients and off-site employees to conference rooms for training and meetings, answering phones, and working with all the inside sales customer service representatives with various administrative tasks
YMCA
Administrative Assistant III
Acted as the administrative assistant to the CFO, Purchasing Director, IT, and AP departments
Managed tough deadlines, preparing meeting minutes, proof-reading, month-end financial reports, extensive processing of purchase orders, and extensive spread sheet knowledge, ordering office materials, and other miscellaneous items.
Processed daily deposits and put them into the correct GL accounts, all accounts payable & check runs.
Allen Family Catering/Indy Event Collective
June 2016 – December 2021
Accounting Manager/Lead Event Coordinator
Managed all aspects of accounting for a start-up company. All administrative and office duties.
Created and tracked time sheets, processed payroll, new hires I-9’s, W4’s, and all proper tax information
Organized and prepared meetings with clients (corporate and bridal), extensive follow-up for the up-coming events, arranged meetings with caterers, florists, executive assistants, and State House Representatives.
Coordinated with the brides throughout their wedding from start to finish; planning and executing. This is the epitome of detail oriented.
North American Midway Entertainment
August 2013 – September 2014
Accounting Manager
Processed payroll & HR for 164 employees. We had employees that came from South Africa and I had to do all their H2B employment authorizations, getting their social security # and Visa’s set up and taking all our employment paperwork to the SS office to apply for their work authorizations. I-9, W-4’s, wage garnishment and expense reports.
Conducted daily balancing; cash and ticket numbers, ticket sales, accounts receivable, and privilege for each day.
Sparks Transport, Inc.
May 2007 – August 2013
Controller
Processed payroll, taxes, month-end reporting, quarterly and annual reports, bank reconciliation, extensive AP/AR, & invoicing, applying A/R to the proper accounts, administrative and receptionist responsibilities.
Provided customer service, human resources; I-9, W-4’s, wage garnishment and expense reports.
Conducted DOT Drug Testing, licensing, and background checks. I handled all our Quarterly taxes for DOT.
Assisted with dispatching drivers as needed, scheduling loads/pick-up and deliveries.
Coordinated with clients and obtaining new customers for our Brokerage side of the business.
G.R. Colvin & Sons
March 2000 – June 2006
Controller
Handled all invoicing, billing, extensive AP/AR. I had to make sure every receivable was applied to the right job/account. We were a sub-contractor for Vectren Energy and I had to make sure all invoicing was done properly with area locations and meter numbers for every underground utility located with proper specs on daily locations.
Assisted with human resources, payroll, bank reconciliation, month-end and year-end close, taxes, and reports.
Corresponded information through our vendors and set up contract proposals.
The company lost a big contract and laid-off all the employees except two, and I continued to work for him on a part time basis from 2004 - 2006.
Reporting to the CEO daily regarding AP/AR, sales, and collections on outstanding accounts.
Contact this candidate