Administrative Assistant Executive
Resume:
Tamara Glass
Waltham, MA, ***** 617-***-**** ******@*****.***
https://www.linkedin.com/in/tamara-glass
SUMMARY
Extensive experience in accounting, administrative, computer, legal, project and office management. Seeking a position that will allow me to grow within a thriving company while utilizing my array of skills.
EXPERIENCE
Executive Administrative Assistant GRB Financial, LLC Remote Dec. 2023 – July 2025
• Calendar management for all executives.
• Composed, compiled and revised financial summaries and presentations for monthly management meetings.
• Assisted with employee onboarding and building management.
• Created and maintained travel itineraries.
• Reconciled bank statements.
• Setup appointments and webinars.
• Submitted payroll and maintained payroll records.
• Planned and coordinated meeting events.
• Analyzed and created projections for budgets to be reviewed on a quarterly basis.
• Purchased supplies and office equipment for all departments with company credit card.
• Answered inquiries via chat line.
Budget Analyst (Jan 2023 – Jan 2024) Inventory Specialist (Dec 2022 – Jan 2023) RISO, Inc Woburn, MA Dec 2022 – Jan 2024
• Created and distributed financial reports and spreadsheets to analyze customer sales data, delivering summarized analyses to stakeholders across different organizational levels.
• Managed dealer database. Assisted in updating and setting up new items in Oracle business reporting system.
• Analyzed/compiled requests, issued renewal letters to dealers and submitted claims to be processed.
• Calculated and submitted payment for all sales representatives on a monthly and semimonthly basis.
• Managed price support program. Entered journal entries to start and close business each month.
• Managed and tracked return authorizations and inventory movement from shipping company to receipt.
• Conducted monthly inventory counts, quarterly audits, and return authorization. Submitted monthly inventory and shipment reports to manager.
DIY Agent/ Retail Agent H&R Block/Conduent Remote Sep 2022 – Dec 2022
• Answered tax payer's inquiries and provided step by step guidance to tax payers to ensure completion of e-filing both state and federal taxes.
• Troubleshoot technical issues to resolve client's issues and inability to complete filing through the online program.
• Accounts Receivable
• Accounts Payable
• Claim Processing
• Budget/Fund Analysis
• Journal Entries
• Contacts
• Microsoft Excel
• QuickBooks
• Financial Reporting
• Calendar Management
• Travel Arrangements
• SalesForce
• Adobe Acrobat
• ADP
• Concur
• Training
• Typing 80 wpm
• Microsoft Office
• Payroll
• Procurements
• Oracle and Oracle BI
• Document Management
• Project Management
• SAP
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Bookkeeper/Data Entry Bank of America Remote Dec 2021 - Sep 2022
• Balanced financial accounts, verified bank and trip receipts, prepared invoices, bank statement & check reconciliations and processed payroll.
• Revised technical manuals, ads, composed marketing reports /transcribed recordings for blogs, performed research and typed content sensitive documents. Project Coordinator III/ Billing Specialist Bureau Veritas Littleton, MA Feb 2020 - Nov 2021
• Managed projects from initiation to completion ensuring smooth workflow and on time delivery
• Followed-up with customers regarding outstanding invoices and to obtain updated financial information.
• Submitted and presented CAPEX, R&D monthly reports, along with suggestions regarding continuous improvements to Senior Executives during daily/weekly customer and financial meetings.
• Revised S.O.P.'s to meet audit standards.
• Created and tracked several documents including aging financial charts and quotes. Engineering Lean Admin Asst. /Financial Asst. Tecomet, Inc. Woburn, MA Feb 2017 - Dec 2019
• Team leader for 6S Team and transcribed all Kaizen monthly events.
• Creatively created, maintained and distributed the monthly Lean newsletter and a monthly Kaizen wall.
• Submitted procurements for large department equipment and supplies.
• Ordered office and manufacturing equipment and produced picture ID badges for all employees.
• Updated/submitted CAPEX and other financial reports.
• Maintained asset inventory library.
Financial Admin. Asst. US Dept. of Veteran Affairs/VISN 1 Bedford, MA Feb 2014 - Dec 2015
• Composed, compiled and revised financial summaries and presentations for monthly management meetings.
• Submitted procurements for large department equipment and supplies.
• Transcribed tape recorded blogs, addendums, policy standards and memos for the Network Director.
• Purged, analyzed and composed financial data for the CFO. Administrative Assistant USDOT/Volpe Center Cambridge, MA Apr 2009 – Sep 2014
• Coordinated EEO culture events for the entire agency.
• Composed, maintained and revised the division projects’ and EEO budgets.
• Submitted payroll and maintained payroll records for both divisions and their staff.
• Submitted procurements for large department equipment and supplies.
• Analyzed and created projections for budgets to be reviewed on a quarterly basis.
• Purchased supplies and office equipment for both departments with company credit card. EDUCATION
Accounting
Massachusetts Bay Community College Wellesley, MA Sep 2024 – present Coursework in Accounting
Albertus Magnus College New Haven, CT Sep 2021 – Dec 2022 Certificate of Completion
Computer/Office Skills Training YMCA Training Inc. Boston, MA Sep 1999 – Jan- 2000
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