Business Support Executive

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Yuliya Beletskaya Moore

Tampa, FL 813-***-**** *******@*******.***

Personal Summary

Business Support Executive with effective knowledge in organization, time management, paperwork and administration. Over 20 years of professional experience National and Multinational companies in different business fields such as Business Office management, on/off boarding company’s personnel, Workers Compensation, FMLA, SOP and other procedures, documents control withing procurement and bids, communication with a vendor, government and private contractors. Extensive knowledge of Microsoft Office, SAP, ARIBA, Oracle and other communication software. Able to prioritize effectively, be supportive and work withing deadlines as a team player. Enjoying communication and creating positive impact on people around me. Fast learner with attention to detail, loyal and dedicated. Education

International Business Economy University - Almaty, Kazakhstan MBA Corporation Management, 01/2005

University of National Economy - Almaty, Kazakhstan B.A. Finance, 01/1996

Certifications

• Project management

• 3M mask fitting Instructor

• HR management

• Excel Advance – Data analysis

• Russian / English interpreter in healthcare and education(volunteering) Proficiencies

FINANCE:

• Budgeting

• Reports and tracking

• Invoicing

• PO, AP

• Expense reports

• Payroll processing

ADMINISTRATION/HR:

• Documentation & Control

• Meeting coordination

• Office management

• Policy implementation

• Scheduling

• Onboarding / Offboarding

• Recruitment

• Team building

OPERATION:

• KPI’s and Annual

evaluation

• Procurement

• Compliance

• Contract coordination

• Report preparation

• Vendor management

• Safety trainings

SOFTWARE/Technology

• Excel

• Word

• Oracle

• Ariba

• SAP

• CRM

• SharePoint

• PowerPoint

• MS Teams

• Zoom

• Smartsheet

• FAMIS

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Experience

OFFICE MANAGER 02/2025

SSC Services for Education at USF (Tampa), FL

• Managed daily operations of the business office, overseeing administrative tasks and ensuring efficient workflow

• Oversaw the maintenance of office equipment, ensuring proper functionality and coordinating repairs.

• Collaborated with departments to populate or collect information.

• Streamlined accounts payable/receivable process through automation reducing processing and implementing new procedures for the vendors.

• Data analysis for Work Orders, Supply consumption, response time etc.

• Monitored office supply inventory levels regularly restocking as needed while minimizing waste resulting in reduced expenses.

• Prepare and compile the Weekly Departmental Report for submission to Compass Group Head. This involves gathering key updates from each department, summarizing achievements, challenges, and critical issues, and presenting a clear, concise overview of the week's performance across all functional areas

• Plan & schedule meetings, meeting minutes & emails

• HR coordination (on/offboarding), recruiting, screening resume, PTO.

• USF credentials and access

• Policies and procedures, Disaster response SOP for Custodial, Grounds and P&T departments.

• Procurement (projects & office), Vendor managment / onboarding.

• Document & file management

• Creating presentations for the Company overview, New Hires guide, Worker Compensation, FMLA process etc.

• Creating Organization chart and Cost centers updates, daily monitoring Unauthorized timesheets and overtime. BUSINESS OFFICE MANAGER 07/2013 - 06/2021- 8 years ICR Integrity Limited - Abu Dhabi (Oil & Gas)

• Plan & schedule meetings, meeting minutes & emails

• Legal compliance review and updates

• Travel arrangements

• HR coordination (on/offboarding) training

• Tax audit, sales & financial reports

• Budget coordination and amendment.

• Payroll administration

• Work Permits requirements & arrangements

• Policies and procedures, KPI, Annual contract evaluation.

• Procurement (projects & office)

• Tender analysis

• Banking coordination

• Document & file management

• Project coordinator

• Incident report compliance

• Vendors relationship

• Invoicing, POs

BUSINESS OPERATIONS Manager 09/2011 - 07/2013 – 2 years Petronor Group - Dubai (Oil & Gas)

• Proposals & presentations

• Budgeting, client relationship management

• Client portfolio-70 multinational and local companies

• Tender documents consolidation

• Mandatory training course coordinator

• Oversight of Marketing and development training center

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• Project oversight (monitoring & reporting)

• Project coordinator, Iraq Energy City accommodation build COMMERCIAL AND HR MANAGER 07/2009 - 09/2011 – 2 years Deenah Stone LLC - Dubai (Construction)

• Analysis and sales forecasting

• Budget planning and control

• Vendor management, SOW negotiations and finalizing.

• Contracts administration

• Process improvement & identification

• Logistics project lead

• Oversight of advertising and media campaigns

• HR management

• Document control

• CRM

• Policies & procedures, HSE training

• Training coordinator

BUSINESS DEVELOPMENT MANAGER (1999-2001), FINANCE MANAGER (2001-2004), EXECUTIVE MANAGER

(2004-2009) 07/1999 - 07/2009

Bahus Ltd - Almaty, Kazakhstan (Winery)

Career curve started with Bahus Ltd Association as Business development manager (1999 – 2001), Finance Manager (2001-2004) and Executive Manager (2004 – 2008). Promoted from each position over a period of 9 years.

• Negotiations

• New branch coordinator (licensing, location, personnel, recruiting, training, finances)

• HR

• Operations

• Travel operations & scheduling

• Marketing

• Logistics development

• Finance, invoices, AR

• Budgeting

• Analytical & operations reports

• Investment team collaboration

• 7 direct reports (finance)

• Streamlining interdepartmental processes

• Developing a logistics program- Establishing control and motivation of management and sales team (over 50 personnel)

Contact this candidate