Data Entry Hr Coordinator

Carlaina Bell-Mathis

Summary:

Carlaina is experienced HR Coordinator with experience in Onboarding new hires, obtain pre-hire documents from candidates. Verify employment, background check and scheduling drug screens.

Assisting HR with onboarding, filing, creating Offer letters for applicants, creating spreadsheets using pivot tables and graphs.

Onboarding tasks, facilitate orientations, Payroll reports, coordinate Service Anniversary Awards Luncheon, update Employee Central System

Maintain schedule of employees at client’s site. Enter employees’ information into ADP and update as needed. Payroll adjustments, bonus and reimbursements, payroll data entry. Also handled Leave of absence, FMLA.

Utilizing ADP to pate direct deposits, tax information, review paystubs, and reset passwords, I-9, Success Factors, adjudication, Facilitate Orientation virtually, setup benefits for employee selection.

Tracking applicants through the preboarding process, scheduling background and drug screens.

Facilitate Orientation virtually, setup benefits for employee selection.

Data entry in Rebus System, create forms for new policies and other duties as required.

Updating spreadsheets, reaching out to applicants via email and phone calls for additional information and follow-up.

Skills & Attributes:

Recruiting-Full Desk

Scheduling

FMLA

Human Resources

SharePoint

Sterling

Team Lead

Training

Troubleshooting/Resolutions

Workers Compensation Claims

ADP

Benefit Enrollment

Claim status/research

Customer Service

Detailed oriented

Billing Corrections

DynaFiles

EBI Invoice

EMR/HIS

Epic

Event Planning

Exceptional work ethic

Fast Learner

HRIS

Success Factors

PeopleSoft

Employee Central

iCIMS

Insurance Pre- Certification

Insurance Verification

Medical Leave of Absences

Medicare & Medicaid claims

Microsoft Excel, Outlook, Word

Onboarding processes

Background Screening and Adjudication

Orientation

Payment posting

Indeed

Payroll

Plateau LMS

Professional Experience:

HR Coordinator

Leonardo DRS – Richardson, TX

11/2022 – 01/2025

Onboarding new hires, obtain pre-hire documents from candidates. Verify employment, background check and scheduling drug screens.

Utilizing ADP to update direct deposits, tax information, review paystubs, and reset passwords,

Used SuccessFactors to track applicants and update personal information. adjudication, Facilitate Orientation virtually, setup benefits for employee selection.

Utilized Employee Central to add incumbents to the system. Enter pertinent information regarding pay rates and bonuses. Data entry of employee’s demographics.

Payroll reports, coordinate Service Anniversary Awards Luncheon, update Employee Central System. Other duties as required.

HR Coordinator

Volt, Richardson, TX

08/2022 – 11/2022

Onboarding tasks, facilitate orientations, Payroll reports, coordinate Service Anniversary Awards Luncheon, update Employee Central System.

Utilizing ADP to update direct deposits, tax information, review paystubs, and reset passwords, I-9, Success Factors, Background adjudication and drug screens for new employees.

Verification of Employments, organize and convert employee files from paper to electronic on DynaFiles, and other duties as needed.

Data entry into HRIS system to include employee contact information and demographics. Also pay grades and bonuses if applicable.

HR Coordinator

Wheeler Staffing (Temporary assignment) Dallas, TX

04/2022 - 7/2022

Tracking applicants through the preboarding process, scheduling background and drug screens.

Updating spreadsheets, reaching out to applicants via email and phone calls for additional information and follow-up.

Administrative Assistant

Volt (Temporary assignment) Ft. Worth, TX

11/2021 – 04/2022

Assisting HR with onboarding, filing, creating Offer letters for applicants, creating spreadsheets using pivot tables and graphs.

Answer phone, filing, ordering supplies.

Data entry in Rebus System, create forms for new policies and other duties as required.

HR Coordinator/Recruiter

SIPS Consults, Dallas, TX

7/2020 – 7/2021

Recruiting-Full Desk. Onboarding new hires, obtain pre-hire documents from candidates.

Verify employment, background check and scheduling drug screens.

Facilitate Orientation virtually, setup benefits for employee selection.

Maintain schedule of employees at client’s site. Enter employees’ information into ADP and update as needed.

Payroll adjustments, bonus and reimbursements, payroll data entry.

Also handled Leave of absence, FMLA. Other duties as required.

Training Administrative Specialist

Techlink at Alcon, Ft. Worth, TX

07/2019 – 04/2020

Enter individual training into Plateau LMS system. Create weekly training reports requested by team of managers and Sr. managers.

Track training for all employees. Manage training projects to assist in cleaning up the system.

Training support for lead trainers, build items, develop curriculam, and job profiles in the system, file, research, resolve training issues and other office duties as needed.

Sr. Admin Assistant

Texas Health Harris Methodist Hospital, Ft. Worth, TX

09/2013 – 10/2018

Reviewing applications for Volunteers, initiating Onboarding process, scheduling orientation classes, payroll, ordering supplies, check requisitions, planning events and updating volunteer files.

Tracked volunteer hours, maintained monthly expense reports, created spreadsheets to keep track of onboarding process and reported directly to Sr. Manager.

Answer phones, data entry, filing and other duties as needed.

Education:

High School Diploma, Warren Easton High School, New Orleans, Louisiana

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