Executive Assistant Senior Project

Mirza Omer Mujeeb

*****.******@*****.*** • 763-***-**** • New Jersey • linkedin.com/in/mirza-mujeeb12 PROFESSIONAL SUMMARY

Strategic Executive Assistant with nearly 8 years of experience supporting senior leadership across multifaceted organizations. Expert in high-volume calendar coordination, executive-level communications, and full project lifecycle management. Proven ability to drive cross-functional collaboration, optimize workflows, and manage budgets, vendors, and staffing. Detail-oriented, highly adaptable, and results-driven, now transitioning to New Jersey and exploring new opportunities. CORE COMPETENCIES

• Executive Calendar Management

• Travel & Logistics Coordination (Domestic &

International)

• Board Meeting Preparation & Support

• Expense Reporting

• Cross-Functional Project Management

• Financial Reporting & Budget Tracking

• Event Planning & Vendor Management

• CRM, HRIS & Financial Systems

• Confidential Document Handling

• Process Improvement & Workflow Optimization

WORK EXPERIENCE

Comfort Care Senior Living – Auburn Hills, MI – Senior Project Executive Assistant Nov 2022 – Apr 2025

• Led end-to-end planning and execution of a multi-million-dollar outpatient vascular lab with the CEO, overseeing financial forecasting, staffing, vendor contracts, compliance, and operations.

• Directed full project lifecycle, managing budgets, capital allocation, cost analysis, and financial planning to ensure resource optimization.

• Launched a strategic project charter to align teams, define scope, and accelerate stakeholder buy-in, reducing project delays by 25%.

• Executed a full office relocation in 30 days with zero workflow disruption, ensuring uninterrupted operational continuity.

• Conducted market and competitive research to drive growth strategies and identify new business opportunities.

• Supported funding research and developed asset maps to assist with special projects and grant-related initiatives.

• Expedited city permit approval by strategically engaging senior municipal leadership, demonstrating executive-level initiative and problem-solving.

• Leveraged Asana, Smartsheet, and Trello to orchestrate timelines, streamline dependencies, and oversee deliverables across cross-functional initiatives.

• Integrated OKRs and financials into executive-ready performance briefs, boosting strategic visibility and accelerating data-driven decisions by 30%.

• Led website content management, monthly expense reporting, and executive event coordination by leveraging automation and AI to elevate communication and operational workflows.

• Anticipated and resolved scheduling conflicts across global time zones, orchestrating high-stakes meetings and complex travel with precision to maximize executive impact and minimize downtime.

• Streamlined governance reporting and SEC compliance by implementing an Excel VBA automation, reducing retrieval time by 80%.

• Drafted quarterly capital updates and strategic reports, and coordinated performance briefings to support executive investor communications and drive stakeholder confidence.

• Anticipated staffing gaps and led salary benchmarking to streamline high-level recruitment and contract negotiations aligned with care standards.

• Cultivated trusted relationships with teams, stakeholders, and vendors through strategic communication, diplomacy, and tailored engagement to align goals and resolve conflicts.

• Navigated sensitive communications with discretion during a company-wide re-org, safeguarding executive intent, preserving team morale, and ensuring seamless information flow across stakeholders. Senior Executive Assistant Mar 2021 – Nov 2022

• Spearheaded corporate office budget oversight, uncovering cost efficiencies that drove $20K+ in annual savings.

• Analyzed vendor performance and renegotiated service contracts, cutting overhead costs by 15% while improving service delivery benchmarks.

• Orchestrated executive retreats and companywide events by sourcing top-tier leadership coaches and managing end- to-end logistics to foster senior team development.

• Anticipated organizational needs by conducting market research, cost analysis, and synthesizing insights into executive dashboards, leading to the strategic adoption of efficiency-enhancing technologies.

• Piloted automation tools like Asana to reduce manual reporting, saving 8 hours per week across the company.

• Developed executive dashboards and presentations using PowerPoint, Excel (pivot tables, VLOOKUP), and Power BI, improving audience understanding by 60% and enhancing executive decision-making.

• Engineered secure executive communications and led cross-departmental platform adoption, enhancing alignment and engagement with internal and external stakeholders.

• Prepared M&A and investor documents including LOIs, PAs, OAs, and capital calls, identifying contingencies and risks to ensure strategic alignment, compliance, and stakeholder trust.

• Optimized AP/AR and improved reporting clarity by consolidating financial summaries and conducting bi-weekly workflow audits, using Concur, boosting operational efficiency by 15%.

• Partnered with HR, compliance, and finance to standardize travel, expense, and reimbursement policies, ensuring enterprise-wide alignment and efficiency.

• Exercised sound judgment in navigating shifting priorities and complex calendars for multiple executives, leveraging tools like Clockwise, and x.ai to streamline travel and scheduling logistics cutting booking inefficiencies by 20%.

• Streamlined email and task management using Microsoft 365 Copilot and SaneBox to enhance executive productivity.

• Ensured audit-ready compliance by managing board minutes, filings, and policy records in coordination with legal teams.

• Drove organizational alignment by coordinating cross-functional executive projects and streamlining communication across legal, operations, and admin teams.

• Fostered executive and board-level collaboration by communicating with diplomacy and advancing business priorities through high-impact stakeholder engagement.

Executive Assistant Jan 2019 – Feb 2021

• Safeguarded executive-level confidentiality for 7+ leaders using encrypted file systems and access-controlled platforms, reinforcing information security protocols.

• Managed calendars for 7 global executives (C-suite), coordinating 90+ meetings across CET, AST, SGT, and EST time zones, boosting scheduling efficiency.

• Improved financial workflows using tools like QuickBooks and Excel for reporting; oversaw invoicing, POs, and month-end reconciliation, achieving 86% budget alignment.

• Elevated project collaboration by optimizing OneDrive and Smartsheet’s for real-time document and tracking.

• Implemented TripIt to streamline global and domestic travel logistics, proactively managing visas and documentation to ensure error-free itineraries and cost-effective executive travel.

• Optimized HR efficiency by 20% by streamlining payroll, onboarding, PTO, and reimbursements through Excel.

• Executed 12 high-profile board meetings, leadership offsites, and corporate events, achieving flawless event delivery.

• Drafted and refined executive communications, proposals, and agendas while revamping internal communication systems, boosting team efficiency by 25% and accelerating information flow by 30%.

• Redesigned file management system using SharePoint and OneDrive to eliminate duplication, and cut administrative workload by 25%.

• Streamlined assisted living acquisition by centralizing documents from 8 teams, launching a shared platform that cut merger timeline by 30%.

• Led creation of branded marketing collateral, integrating room floor plans and visuals to boost assisted living resident interest and decision-making.

• Drove 15% operational efficiency by identifying process gaps in weekly cross-functional team syncs.

• Amplified executive governance and board engagement through strategic reporting and presentations, boosting comprehension by 62%.

• Managed investor databases by optimizing 200+ investor contact and high-level tax records in Salesforce and Excel, improving data accessibility and reducing search time by 75%. Executive Administrative Assistant June 2017 – Dec 2018

• Maintained 90% accuracy across executive records, corporate credit cards, and databases, supporting seamless operations and compliance.

• Curated and organized data sites, performing transcription and entry to streamline document management and enhance reporting efficiency for department heads by 28%.

• Coordinated candidate screening and interview scheduling via HRIS platforms, reducing time-to-interview by 15% across 7 departments.

• Crafted and implemented company policies, SOPs, and a comprehensive employee handbook, boosting HR compliance and onboarding consistency by 23%.

• Optimized vendor contracts and streamlined office operations, achieving 18% cost savings while enhancing supply logistics and facility efficiency.

• Coordinated complex domestic travel, mitigating disruptions with proactive contingency planning.

• Digitized expense reporting and streamlined financial recordkeeping, improving reconciliation speed by 27%.

• Orchestrated executive meeting logistics with precision, ensuring seamless scheduling and technical readiness.

• Executed high-profile events and offsites with full lifecycle coordination, achieving 95% logistical accuracy.

• Partnered with IT to swiftly resolve technical issues, minimizing downtime and sustaining executive productivity.

• Facilitated stakeholder engagement as the key communication conduit, enhancing response agility.

• Governed confidential records and regulatory documents with strict discretion and a compliance-focused approach. EDUCATION

Bachelor of Arts in Communication Studies, May 2019 St. Cloud State University, St. Cloud, MN

SKILLS

• Computer Skills: Proficient in, Microsoft Office Suite, Google Workspace, Oracle, Workday, SAP Concur, Visio, BillPay, QuickBooks, Adobe Document Cloud, DocuSign, Canva, Monday.com, Coupa, Asana, Trello, Zoom, Otter.ai, SharePoint, Salesforce, Smartsheet, FactSet, Tableau, Excel Auditing, Slack, Microsoft Teams, Power BI.

• Soft Skills: Critical thinking, Proactive decision making, Detailed oriented, Well-organized, Leadership mentality, Strategic planning, Resourcefulness, Strategic problem-solving, Proactive, Strong interpersonal communication, Executive-level representation, Intuitive, Adaptability, Self-starter, Independent decision maker.

Contact this candidate