Accounts Payable Specialist

Ajitesh Narayan

Accounts Payable Specialist

510-***-**** **************@*****.***

linkedin.com/in/ajitesh-narayan-59bb0961

AJITESH NARAYAN

KEY ACCOMPLISHMENTS

Played a critical role with assisting a fast-paced, pre-IPO company with their complex transition of accounts payable function from Sydney and San Francisco to Manila

Strong knowledge of international-related AP tax concepts (e.g., Canada GST, UK VAT, Amsterdam VAT)

Highly regarded by past employers for high-level of accuracy and quality standards

Played a demanding role in testing and roll-out of the new version of the AP system as well as a better and improved version of the employee expense reporting system

Experience in softwares Netsuite, Coupa, Quickbooks Pro, Quickbooks Online, Bill.com, Chromeriver

EXPERIENCES

Sr. AP Specialist – Feb 2024 to May 2024

Contract Roles: Vector Labs & GreenWaste Management (Newark, CA)

Investigate and resolve A/P-related issues and queries from both internal approvers and vendor correspondence

Own the full cycle AP process including 3-way match

Reconcile employee expense reports

Participate in month-end close.

oMonthly request for estimate and statements sent out to vendors

oReplies and documentation tracked and retained

oAP Aging reconciliation

oFlux entries

oJE Entries

oSet Amortization schedules

oWork with Purchasing Manager to correct GL once a week

oMaking Payment runs once a week – Check runs, ACH, BACS and Wires

• Participate in quarter-end close activities and assist in preparation of any auditor-required PBC items

AP Specialist – Mar 2022 to May 2023

Imago BioSciences (South San Francisco, CA)

Own the full cycle A/P process

Reconcile employee expense reports

Investigate and resolve A/P-related issues and queries from both internal approvers and vendor correspondence

Participate in month-end close.

oMonthly request for estimate and statements sent out to vendors

oReplies and documentation tracked and retained

oAP Aging reconciliation

Participate in quarter-end close activities and assist in preparation of any auditor-required PBC items

Used Coupa and Netsuite. Helped with Converting over from Bill.com to Coupa when joined.

Making Payment runs once a week – Check runs, ACH, BACS and Wires

Other duties and special projects as needed

Sr. AP Specialist – June 2021 to Feb 2022

Contract Roles: Global Blood Therapeutics & Arcus Biosciences (South San Francisco, CA)

Own the full cycle A/P process including three-way matching, invoice validation and approval, proper coding, payment generation, Check/ACH/Wire disbursement and vendor file maintenance including 1099 vendors

Reconcile employee expense reports and provide rigorous audit process

Reconcile corporate credit card statements to ensure compliance with company policies and procedures

Investigate and resolve A/P-related issues and queries from both internal approvers and vendor correspondence

Prepare month-end journal entries related to accounts payable and account reconciliations

Responsible for annual 1099 filings, sales and use tax related matters

Enter vendor invoices in Coupa/Netsuite; resolve, reject, and dispute invoices

Recommend and implement value-add procedures and improvements to systems such as, but not limited to, Zycus, Concur, and NetSuite

Participate in quarter-end close activities and assist in preparation of any auditor-required PBC items

Other duties and special projects as needed

AP Accountant – Jul-2020 to Jun-2021

Baker Places, Inc. (San Francisco, CA)

Full-cycle accounts payable, processing around 700-800 invoices monthly using 3-way match in QuickBooks Pro.

Solely responsible for weekly Vendor check runs. Also processing weekly Client checks, grocery checks (bi-weekly) and rent/rental subsidy checks (monthly). Process included attaching original invoices to the checks as back-up and giving it to the Controller and CFO (Check’s over $5K) for signatures.

Audit and process monthly Corporate Credit Card purchases

Creating vendor files for invoice filing for the new fiscal year July 2020 – June 2021.

Responsible for A/P Inbox responding to Employee and Vendor questions/queries

Helping with testing of Bill.com. Planning to convert over by end of January 2021

AP Specialist – May-2015 to May-2020

Cornerstone Research, Inc. (San Francisco, CA)

Responsible for managing end-to-end accounts payable invoices. Used Aderant to process approx. 150 invoices monthly

Used Chromeriver to review approximately 250-300 expense reports so that it is in compliance with the Company’s guidelines.

Initiating Expense Import from Chromeriver and exporting into Aderant twice weekly, including UK expense

Print approximately 80 checks per week while attaching invoice back-up and routing to the AP Supervisor for review and signature.

Process weekly Vendor ACH payment run, including pulling the invoice back-up and passing it over to the AP Supervisor for review and release of payment

Assist in the 1099 printing

Audit and process monthly Corporate Credit Card purchases including export to CMS for approximately 40 credit card holders.

Audit and process monthly UK Corporate Credit Card purchases

Processed weekly US Employee ACH payment and bi-weekly UK Employee BACS payment for expense report reimbursements through Wells Fargo CEO system

Enter invoices paid by wire and posting payments accordingly

Helped with testing and roll-out of Chromeriver upgrade (From Platinum to Mercury)

Assist with Month-end accruals

AP Accountant – Sep 2014 to May 2015

Openwave Messaging, Inc. (San Mateo, CA)

Responsible for managing end-to-end accounts payable transactions. Use NetSuite to process around 300 invoices monthly.

Use NetSuite OpenAir/Concur to review approximately 50 expense reports monthly. Submitted numbers biweekly to Payroll for reimbursement.

Reviewing invoices and setting up payments through ACH, wires or AP checks

Reconciliation of the payments and monitor all payments are properly posted to the correct accounts and resolve discrepancies if any.

Working on the enquiries of vendors and providing them with the necessary details

Preparing monthly reports and assisting in month end closing

Assist auditors for the purpose of providing support and documentation on internal processes for Accounts Payable.

AP Specialist – Feb 2013 to Sep 2014

Contract Roles: Asoka Corporation, Guavus, Inc., & Atlassian, Inc. (San Francisco, CA)

Responsible for managing end-to-end accounts payable transactions (e.g., vendor set-up, invoice processing, payment processing, vendor inquiry) for the company’s US, Amsterdam, and Sydney offices

Utilize Coupa invoicing/expense report system and NetSuite AP module to process over 1,000 monthly transactions

Assist various departments with vendor or invoice issue resolutions

Participate in process re-design sessions with the Accounting Projects Manager to ensure a SOX compliant transition of the AP function to Manila

Provided active participation and testing for a QuickBooks-to-Netsuite implementation

Applied strong understanding of 3-way matching to properly monitor and maintain the PR to PO to Invoicing match

Processed expense reimbursements and managed weekly check runs

Recorded accruals and other journal entries to assist in month-end close

Accounting Specialist – Jan-2010 to Dec-2012

Intermodal Maintenance Services (Oakland, CA)

AP duties: Processed ~1,000 invoices for three companies, processed expense reimbursements, prepare batches of invoices for data entry, manage weekly check-run, printed and distributed monthly financial reports

AR duties: Performed billing and reporting activities and regularly met deadlines, reconciliation of accounts, prepared bank deposits, managed credit memos, communicated with customers to resolve billing issues and questions, printed and distributed monthly financial reports

Accounts Payable Specialist – Mar 2005 to Jan 2009

Hilton Pleasanton (Pleasanton, CA)

Processed approximately 250-300 invoices per week, setup and maintained complex record and filing system of AP vendor files and other financial records, and entered transactions in Peoplesoft AP module

Acted as a liaison between department managers and vendors, and responded to questions regarding billing issues

Heavily involved in the month-end close process, including bank reconciliations and month-end journal entries.

Responsible for payroll activities (via ADP), including compiling/entering employee time and payroll data

Calculated deductions such as income tax withholding, FICA, 401(k), insurance deductions, union dues, etc.

Handled general cashier duties, including calculating/performing daily deposits, and auditing and safeguarding hotels cash funds. Additional responsibilities included maintaining the running balance of house funds issued and general safe balance which agrees to the general ledger, issuing of all house banks and safety deposit boxes to designated cashiers.

EDUCATION

University of the South Pacific, Fiji Islands – Bachelor of Arts, Accounting and Mathematics

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