Real Estate Administrative Assistant

Timothy B. Smoot

*** * **** **, ********, NY ****3 934-***-**** *******.*******@*****.***

linkedin.com/in/timothy-smoot-129067102

Professional Summary

Results-driven real estate and building management professional with proven success in residential sales, leasing, and concierge services. Experienced in streamlining administrative operations, producing accurate marketing reports, and managing property inventory. Recognized for exceeding sales goals, optimizing client satisfaction, and strengthening team efficiency. Skilled communicator who consistently delivers high-quality service in fast-paced environments. Professional Experience

Fetner Properties — Administrative Assistant New York, NY · July 2025 – Present

• Streamlined leasing office operations by managing schedules, documentation, and daily administrative tasks.

• Produced and distributed weekly marketing reports for property owners, improving decision-making accuracy.

• Maintained 100% accuracy in apartment inventory tracking and listing updates.

• Coordinated all leasing appointments, reducing scheduling conflicts by 30%.

• Enhanced team workflow efficiency by implementing new support processes. Keller Williams Realty Empire — Real Estate Agent Brooklyn, NY · July 2024 – Present

• Closed multiple rental and sales transactions, consistently meeting and surpassing office sales targets.

• Conducted 30+ property showings and open houses monthly, strengthening client engagement.

• Delivered in-depth market analysis, enabling clients to make informed purchase and rental decisions.

• Managed all compliance documentation with zero errors, ensuring smooth closings.

• Built strong client relationships, resulting in repeat and referral business. Coldwell Banker — Real Estate Agent New York, NY · July 2023 – July 2024

• Successfully represented buyers, sellers, and renters in competitive New York markets.

• Maintained and marketed multiple listings simultaneously, securing quick turnaround times.

• Advised clients on property values and market trends, boosting client satisfaction.

• Exceeded performance metrics by consistently closing above company standards. Avanath Capital Management — Concierge New York, NY · Dec 2023 – Present

• Delivered high-touch service for 200+ residents, ensuring a secure and welcoming environment.

• Coordinated with management and maintenance teams to resolve 95% of resident issues within 24 hours.

• Maintained detailed service logs, streamlining communication with building staff.

• Recognized by residents for professionalism, proactive support, and reliability. TFCornerstone — Concierge New York, NY · June 2022 – Sept 2023

• Provided premium concierge and front-desk services in a luxury residential property.

• Oversaw building access, vendor coordination, and package management for 400+ residents.

• Implemented efficient tracking systems that improved service request response times by 20%.

• Consistently praised for professionalism and attention to detail. Core Competencies

Real Estate Sales & Leasing • Client Relationship Management • Administrative & Office Operations • Building & Concierge Services • Market Analysis & Reporting • Conflict Resolution & Problem-Solving • Time & Task Management • Communication & Interpersonal Skills Education

Kingsborough Community College — Biotechnology Brooklyn, NY June 2011 Licenses & Certifications

Licensed Real Estate Salesperson — New York State

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