Document Control Accounts Payable
Resume:
PAULETTE
GUFFEY
******@***.***
Danville, 17821 Pa
OBJECTIVE
Experienced Administrative Professional with a strong background in document control, payroll, accounts payable, and office management across the construction, energy, and pharmaceutical industries. Skilled in Microsoft Office Suite, SAP, and GMP documentation, with a track record of streamlining processes, ensuring compliance, and supporting cross-functional teams. Adept at payroll processing, procurement, scheduling, and maintaining financial records in fast-paced environments.
TECHNICAL SKILLS
Technical Skills:
Microsoft Office Suite
SAP & ERP Systems
GMP Documentation
Colossus
JD Edwards
Data Management & Reporting
Payroll & Accounting Systems
Document Control
Project Coordination
Soft Skills:
Attention to Detail
Time Management
Communication Skills
Problem-Solving
Collaboration & Teamwork
Adaptability
Leadership
PROFESSIONAL EXPERIENCE
MATERIAL PRODUCTION/SCHEDULER 05/2025 to Present
Kawneer/Arconic-Temp (Equity Staffing) -Bloomsburg, Pa
Responsibilities:
Scheduling orders to meet customer requirements and balance production.
Monitoring and continually organizing the schedule to ensure manufacturing workload is balanced and assisting the customer.
Communication with order processing personnel and manufacturing leadership on orders to maintain a smooth order flow
Provided administrative support across multiple departments, assisting with running queries to release schedules, troubleshooting issues for extraction and preparation of orders for release to production floor
Acknowledge orders and order changes to customers as appropriate to customers.
Other tasks as assigned.
Deliver paperwork daily to several departments on the production floor.
DOCUMENT CONTROL ADMIN 07/2019 to 05/2025
Merck/Cherokee - Riverside, Pa
Responsibilities:
Updated and validated batch sheets for multiple production lines, ensuring accuracy and compliance with GMP standards.
Managed GMP documentation by maintaining an organized record-keeping and filing system to support regulatory compliance.
Performed data entry and reconciliation in site computer systems, ensuring accurate tracking of batch sheets and controlled documents.
Provided administrative support across multiple departments, assisting with new projects, document tracking, and comprehensive document review.
ADMINISTRATIVE ASSISTANT 07/2018 to 05/2019
Agiel1/Merck (Collabera) - Riverside, Pa
Responsibilities:
Updated and validated batch sheets, master books, and plant records to ensure accuracy and compliance across multiple production lines.
Managed document control in SAP, Comet, and Midas, overseeing extensive updates, setting up new programs, and supporting system testing for process improvements.
Provided administrative and operational support by maintaining records, coordinating approvals, updating spreadsheets, and facilitating employee training through My Learning.
Assisted with inventory control and materials tracking for production areas, ensuring efficient resource management and compliance with company standards.
EXPEDITER 06/2018 to 07/2018
Primus Technologies - Williamsport, Pa
Responsibilities:
Coordinated order fulfillment and delivery schedules, ensuring on-time product shipments and minimizing delays.
Communicated with vendors via email and phone, expediting orders and resolving backorder issues to maintain supply chain efficiency.
Managed and updated spreadsheets, tracking order status, vendor information, and procurement data for accuracy and reporting.
Performed administrative and office support tasks, including filing, copying, and assisting buyers with order processing.
PROJECT ADMINISTRATIVE ASSISTANT 02/2016 to 02/2018
Bechtel/SDCLLC (Shamokin Dam Construction LLC) - Shamokin Dam, Pa
Responsibilities:
Managed executive communications and scheduling, screening phone calls, directing visitors, and maintaining calendars to ensure seamless operations.
Coordinated high-priority administrative tasks, including drafting complex correspondence, reviewing outgoing documents for accuracy, and handling confidential financial matters.
Organized meetings and travel arrangements, preparing itineraries, coordinating facilities, and managing expense reports to support leadership efficiency.
Oversaw office operations and record-keeping, implementing procedures for document control, committee coordination, and compliance, including serving as a Notary for official business.
SITE ADMIN/DOCUMENT CONTROL 09/2014 to 02/2016
Siemens Energy (CDI contractor to Siemens) - Montgomery, Pa
Responsibilities:
Prepared complex reports, correspondence, and statistical data, ensuring accuracy and clarity for business decision-making.
Managed records, filing systems, and document updates, maintaining compliance and accessibility across various departments.
Entered and processed data using specialized software, including word processing, spreadsheets, databases, and presentation tools.
Coordinated business operations, including ordering supplies, maintaining vacation schedules, and organizing meetings and luncheons.
EXECUTIVE ADMINISTRATIVE ASSISTANT 01/2014 to 06/2014
Elk Environmental - Jersey Shore, Pa
Responsibilities:
Coordinated customer service operations, ensuring timely service delivery and adherence to client requirements.
Supported management functions, assisting with billing, purchase order processing, material procurement, and revenue monitoring.
Managed employee documentation, including new hire paperwork, payroll processing, and vacation tracking for accurate record-keeping.
Performed administrative and clerical duties, maintaining files, managing phone communications, tracking data in Excel, and handling miscellaneous tasks as assigned.
ADMINISTRATIVE ASSISTANT/BILLING COORDINATOR/PAYROLL CLERK 06/2011 to 07/2013
QC Energy Resources - Williamsport, PA
Responsibilities:
Managed office operations for the Williamsport Command Center, ensuring seamless coordination of administrative functions and customer service requirements.
Supported management in financial and operational tasks, including billing, purchase order processing, material procurement, and revenue monitoring.
Oversaw HR and payroll functions, handling new hire paperwork, payroll processing, and vacation tracking to ensure compliance and accuracy.
Maintained administrative efficiency, managing clerical tasks, tracking data in Excel, maintaining records, and directing phone communications to appropriate departments.
CONSTRUCTION ADMINISTRATIVE ASSISTANT 04/2007 to 01/2011
HRI, INC - Bloomsburg, PA
Responsibilities:
Compiled and analyzed weekly and monthly reports, tracking quantities, man-hours, equipment usage, and subcontractor performance for project oversight.
Prepared proposals and bids for new projects, coordinating with insurance companies for bid, payment, and performance bonds to ensure compliance.
Managed financial operations, including monthly billing, accounts receivable tracking, and processing subcontractor payments for seamless cash flow management.
Interfaced with PennDOT on state and federal projects, creating job profiles, preparing work orders, and maintaining quantity books to support field operations.
ADMINISTRATIVE ASSISTANT/OPERATIONS SECRETARY 01/2005 to 04/2007
Zartman Construction, Inc. - Northumberland, PA
Responsibilities:
Managed daily workforce scheduling, updated employee training records, and coordinated appointments to ensure operational efficiency.
Oversaw new hire onboarding processes, including paperwork, physicals, and drug and alcohol testing to maintain compliance with hiring standards.
Prepared client proposals and coordinated project logistics, including scheduling equipment and obtaining rental pricing for cost-effective planning.
Processed and tracked regulatory documentation, including Act 34 & 151 clearances for school projects, and managed blueprint distribution for client review.
ADMINISTRATIVE ASSISTANT/CERTIFIED FLAGGER 03/2003 to 01/2005
Glenn O Hawbaker - Montoursville, PA
Responsibilities:
Processed payroll and managed timesheets, ensuring accurate record-keeping of quantities, man-hours, and cost estimates for project planning.
Oversaw material management, including procurement, tracking, and coordination of rental equipment to support operational efficiency.
Maintained and updated quality reports, providing key data to the main office for compliance and performance monitoring.
Ensured accurate documentation and reporting, supporting project estimates, workforce planning, and material allocation.
FIELD ADMINISTRATIVE ASSISTANT 10/1999 to 01/2003
GA & FC Wagman - York, PA
Responsibilities:
Processed payroll for union and non-union employees, managing timesheets, certified payrolls, and audit compliance to ensure accuracy and regulatory adherence.
Handled accounts payable functions, including field purchases, purchase orders, expense reimbursements, weekly material reports, petty cash, and receiving reports.
Conducted weekly and monthly audits, tracking fuel usage, material consumption, and oxygen levels, ensuring accurate reporting and cost control.
Managed full-cycle onboarding and office operations, processing new hire paperwork, coordinating physicals, drug and alcohol testing, and overseeing daily administrative tasks.
EDUCATION
South Dade Senior High School - Homestead, FL
High School Diploma
CERTIFICATION
Notary Public, Pennsylvania
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