Administrative Assistant Manager Ii
Resume:
Denisha A. Wilkins
Forest Park, GA 30297
linkedin.com/in/denisha-wilkins
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ADMINISTRATIVE ASSISTANT
Summary of Qualifications
A strategic executive-level leader and thinker possessing the ability and passion to influence with and without authority; to coach, counsel, mentor, and develop employees at all levels. A true partner to business with a high degree of business acumen, leadership development, employee engagement, change management and alignment of HR with organizational strategy. Capable of successful hands-on implementation of programs and processes, that enhanced organizational initiatives, delivered significant improvement.
PROFESSIONAL EXPERIENCE
11/2024-04/2025
Provide high level, specialized administrative services
Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems.
Budget administration, procurement and report preparation.
Interact on a consistent basis with School Management and staff, vendors and office visitors.
In Control of all cratering for the School of Computing Instruction Department Meeting.
Created Spend Authorizations for Department Travel.
Assisting with all Payroll issue of 500 Student assistants.
Created Faculty Reimbursements.
Arranged Prospective Faculty Candidates Job Talks.
Prepare and manage department budget; generate associated reports
Coordinate unit purchasing process; track and manage purchasing activities
Plan meetings and other events to include scheduling, reservations, arrangements, etc.
Make travel arrangements for unit staff management and staff as directed.
Other Tasks as Assigned.
University Career Services 4/2023-10/2024
The Business Affairs Coordinator supports the functional operations of University Career Services. Managing at the front desk,
this position has oversight for all activities in the department.
Responsibilities
Serve as first point of contact for all visitors to UCS including students, employers, faculty, staff, potential students,
and external supporters. This is by walk-ins, phone, and virtual communications for questions, scheduling requests,
and general inquiries. Provide information on departmental procedures, policies, and regulations.
Manage the main UCS phone line, voicemail, and general correspondence.
Provide Business Manager II with direct support with specific financial matters using Panther Mart including invoicing.
and payment processing.
Oversee 30 student assistants. Ensure appropriate coverage in the Career Resource Center.
Monitor and verify student work hours and assist Business Manager II with processing student payroll.
Schedule appointments for career counselors and, as needed, other staff. Ensure that students “swipe in.”
Manage supplies and materials required for activities for offices at 25 Park Place, Dahlberg Hall, and Perimeter College campuses. Coordinate with the appropriate departments for maintenance of the physical space, mail, and others.
Support the use of the Professional Headshot Booth and Career Closet.
Assist UCS leadership and team leads with coordination of events. Assist with events.
Be an active and engaged member of the UCS staff.
Attend departmental meetings. Other duties as assigned.
Administrative Specialist - Housing 10/202*-**-****
Supported the Assistant Director in the administrative functions of the University Housing residential areas.
including budget monitoring and reporting, ensuring ePAF and payroll procedures are maintained for student staff, reviewing
documents, ordering and inventorying supplies and preparing the areas for various events such as move-in/ move-out for 5,500
students.
Specific Duties:
Participate in the supervision and training of the student desk, learning center and mailroom assistants. *In Piedmont North, supervise mailroom assistants
Prepare and submit hire and termination paperwork for student staff
Monitor and approve timecards for student staff, including tracking hours for the Affordable Care Act
Train, supervise and evaluate residence life office assistant(s)
Monitor Resident Assistant resource room; report abuse and misuse of materials to the Residence Hall Directors
Maintain eRezLife user access for staff in respective residential area
Enter guest and resident restrictions/suspension in eRezLife for respective residential area
Monitor work orders and follow-up as needed
Provides administrative assistance for special projects and reporting for the Assistant Director
Assist with professional staff apartment furniture inventory and replacement processes
Assist with opening and closing planning; serve on the Logistics Committee
Assist with activation or deactivation of access cards as needed
Order and maintain inventory of office supplies, maintain office equipment and schedules IT support as necessary
Monitor and track area, desk and mailroom supply budgets
Respond to resident, family and guest concerns by handling the issue(s) and/or making appropriate referrals
Liaise with various campus constituents regarding space usage and upcoming area events
Communicate with campus security as needed for hall visitors
Communicate with facility staff on contract vendor entry and access
Provide administrative assistance as needed to conference services staff during summer months
Serve on University Housing committees as assigned
Participate in scheduled staff trainings, workshops and retreats held each academic year
Attend weekly staff meetings and weekly one-on-one meetings with supervisor
Perform other related duties as assigned
City of Atlanta Procurement Assistant 12/2015-10/2022
Route Contracts to various User Agencies
Maintaining personnel spreadsheet to include all moves, swaps, reassignments, promotions, bid assignments.
Facilitate Pre-Bid/Proposal Conferences for formal solicitations.
Maintain vendor information in various reports.
Scheduling meetings/maintaining calendar
Compose and prepare correspondence, reports, and studies
Liaison for the Front Office
Process Legislation and Execute Contracts
Maintain confidentiality of all dealings associated with the position/division
Administrative Assistant /Office Team
Maristaff/turner broadcasting/Protiviti/Danya International LLC– Atlanta, GA 05/2007–12/2015
Responsible for the implementation and processing of new hires.
Executed domestic paperwork for International employees.
Processed employee’s compensation and benefits.
Collected mail, faxes, and deliveries.
Maintained office supplies and ensured they were adequately stocked;
Collaborated with multiple vendors and government officials to maintain’ external relationships.
Maintained departmental operations, including annual budget, while monitoring time and expense reports for directors.
Assisted 3 Vice-Presidents
Processed travel expenditures and reimbursements
Human Resource Coordinator
new birth missionary baptist church – lithonia, GA
08/1997 – 05/2007
As Human Resource Coordinator, I was responsible for providing administrative office support to Senior Director of Human Resources, and Benefit and Payroll Coordinators. Attended meetings and ensured timely submission of required reports. Responded to calls and emails, and served as liaison for new hires regarding healthcare, retirement, vacation, and company policies and procedures. Maintained confidential data & provided administrative support to Senior Director of HR.
EDUCATION
Bachelor of Science
Texas Woman’s University – Denton, TX 1991
SOFTWARE SKILS
MS Word MS Excel MS PowerPoint MS Office Outlook SharePoint Internet Research
COMMUNITY
Alpha Kappa Alpha Sorority, Inc. * Jr. League, Dekalb County
Additional Responsibilities
Provided direct support to the department’s business manager while creating and implementing various plans and procedures.
Manage day-to-day communication, correspondence, and scheduling.
Acted as liaison between the director, divisional department managers, staff and customers.
Research and compile necessary information in order that the department can execute work quickly and efficiently.
Accompany Business Manager during meetings and in-house/offsite events when applicable.
Ensure necessary supplies remain stocked.
Coordinate and publicized all Citywide solicitations and relative correspondence on public Department of Procurement monitor.
Type and edit documents.
Train new employees and management on front desk procedures and tasks.
Utilize Complete Microsoft Suite
Created the Front Desk chapter of the employee manual.
Defined the role of the Front Office Assistant within the new business.
Outlined the daily tasks for each shift working the front desk.
Manage all the solicitations filtered from the Contracting Officers for purchase.
Order Business cards for the staff.
Pay all invoices for the Department of Procurement.
Developed Excel worksheet simplifying the task of daily mail delivery report.
Effectively maintained supply & office ordering totaling over $150,000.00 annually.
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