Executive Assistant, Administrative Coordinator

Stephaney A. Greene

**************@*****.*** 814-***-**** Marianna, 15345

SUMMARY

Seeking a remote administrative role with 21 years of diverse administrative and coordination experience. Proven track record in employee onboarding, office management, and facilitating client interactions, with strong skills in communication, organizational efficiency, and Microsoft Office Suite. Adept in enhancing workflow and resource allocation, ensuring seamless operations and effective service delivery.

WORK EXPERIENCE

Equus Oil City, PA

Talent Engagement Facilitator March 24-29, 2024

•Promote the benefits of CareerLink by educating the general public about the program.

•Enhance community awareness and understanding of CareerLink offerings. Vehicle required for the role.

Robert Half Pittsburgh, PA

Remote Administrative/CSR Contractor

Apr 2021 - Aug 2022

•Facilitated virtual client interactions to efficiently process and submit paperwork in alignment with established company guidelines.

•Collaborated with internal systems to manage and execute compensation requests accurately.

•Maintained effective communication with clients through online and telephone channels to ensure seamless service delivery.

SSSH Realty Pittsburgh, PA

Office Coordinator May 2019 - Jan 2020

•Coordinated client interactions and facilitated the collection of down payments for both residential and commercial properties.

•Provided administrative support, including managing office supplies and scheduling meetings for the managing director, utilizing Google Suite for efficient organization.

DLCO Duquesne Light Company

Administrative Coordinator Jul 2015 - Jul 2016

•Coordinated administrative tasks, including account reconciliation, office supply management, and employee on/off-boarding processes, ensuring efficient workflow and resource allocation.

•Managed network access and security protocols, including submitting requests for network access and security badges, and maintained office assignments and seating arrangements using MS Office Suite tools.

Pittsburgh Technology Council

Executive Assistant to CEO Jul 2013 - Mar 2014

•Managed comprehensive administrative functions such as office coordination, financial reconciliations, and scheduling of Board of Directors and committee meetings.

•Coordinated travel, facilitated candidate onboarding, maintained business credit accounts, and supported business development through appointment setting with key corporate and government leaders.

BNY Mellon

Marketing Assistant and Executive Assistant Dec 2011 - Nov 2012

•Coordinated complex international travel arrangements and logistics, including visa and

•Passport requests for executive staff across global offices, enhancing operational efficiency.

•Facilitated trade show participation by creating detailed briefings and managing logistics.

Highmark Inc. Pittsburgh, PA

Executive Assistant Sep 2003 - Nov 2011

•Prepared and updated documents and budget information, and distributed various reports to department management.

•Provided administrative support to senior executives, including scheduling meetings with C-Level executives and managing calendars.

•Processed P-Card requests, expense reports, travel arrangements, and managed contracts and leases for auditing purposes.

•Coordinated with vendors and facilities management, including ordering equipment for new hires and departmental relocations.

HM Insurance Group Pittsburgh, PA

Administrative Assistant Jan 2000 - Sep 2003

•Assisted department leaders by coordinating meetings, reconciling expense reports, and managing the filing system, while overseeing the setup and maintenance of new office locations across multiple states including Arizona, Florida, Chicago, and Pennsylvania.

•Managed facilities logistics, including floor planning and office relocations, and utilized Microsoft Office Suite—specifically Word, Excel, and Outlook—to streamline communication and organizational processes.

Computerm/Inrange Technologies Pittsburgh, PA

Administrative Assistant Jan 1998 - Jan 2000

•Managed comprehensive office administrative tasks, including account reconciliation and providing support to department leaders, ensuring efficient operations and effective customer service.

•Assisted in scheduling 24x7 technical support coverage and coordinated international travel arrangements, utilizing MS Office Suite tools for seamless execution.

PNC Bank/PNC Contractor Pittsburgh, PA

Business Account Reconciliation Clerk Nov 1997 - Jan 1998

•Managed and reconciled business checking accounts, ensuring monthly balances were accurately maintained.

•Assisted in the monthly distribution of used checks to clients, enhancing account transparency and client satisfaction.

EDUCATION

Trinity High School Washington, PA

High School Diploma, General Education 1983

SKILLS

Customer Service • Marketing: Clerk • Cold Calling • Facilities Management • Account Reconciliation • Employee Orientation • Event Planning • Balance Sheet Reconciliation • Microsoft Word • PowerPoint • Excel • Outlook • MS Teams • WebEx • Adobe • Visio • CRM • Concur • Organizational Skills • Project Coordination • Microsoft Office • Discretion • Communication • Administrative Experience • HR Experience •

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