Project Coordinator Manager

ARADHANA DAS

Brookfield, WI *****

408-***-**** - [********.*****@*****.***]

PROFESSIONAL SUMMARY

Proactive and results-oriented Project Coordinator with 6+ years of experience, ensuring seamless project execution through comprehensive organizational and administrative support. Functioned as a central point of communication, manage project logistics, tracked progress, and maintained accurate documentation, allowing the project manager to focus on strategic goals.

SKILLS

Soft Skills:

Project management

Budget monitoring

Communication

Time Management

Scheduling

Meeting coordination

Data analysis

Organization

Problem Solving

Documentation

Technical Skills:

Microsoft Office Suite:

Expertise in Excel (for data analysis, reporting, and tracking).

Proficiency in Word, PowerPoint, and Outlook.

Familiar with Jira, Microsoft teams, google workspace (docs, sheets, slide)

WORK HISTORY

06/2014 to 04/2015 Project Coordinator Capgemini – Bengaluru

Kept projects on schedule by managing deadlines and adjusting workflows

Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.

Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.

Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.

Support project/account managers with administrative tasks such as collecting data and tracking project success.

Scheduling meetings to coordinate project work, providing status updates and monitoring budgets and other financial documents

Working with the recruitment team in scheduling interviews for the candidate and completing their onboarding process for the new joiners.

Documenting and following up on important actions and decisions from meetings.

Preparing necessary presentation materials for meetings.

02/2014 to 05/2014 Associate Mindtree Ltd - Bangalore, India

Served as a central point of contact for team members and stakeholders, facilitating communication and ensuring everyone is informed.

Coordinated tasks, tracked progress, and ensured that deadlines are met.

Prepared and distribute project status reports

Calendar management for the Director, Managers of team, maintain regular contact with key counterparts in the various organizations and with third parties to manage the various rate cards.

Coordinate meetings and business trips

Prepare documents and presentations.

Managed and improved SharePoint sites supporting vendor and contract management, focusing on accurate contract administration and up-to-date organizational charts. Organize and maintain reference document libraries and team sites related to clients. Optimize daily team operations through SharePoint, identify process inefficiencies, and implement effective solutions.

Responsible for maintaining records, Travel Assistance, Agenda preparation, Logistic arrangement.

Maintained accurate project documentation, including meeting minutes, reports, and files.

09/2008 to 09/2013 PMO Executive Wipro Technologies - Chennai, India

Finance:

Acted as the finance SPOC for one of the Banking and financial accounts (RBS).

Managing the complete end to end Billing process as per the client SOW including - Effort Management, Invoicing, clearing the unbilled if any

Liaising with the Client Supplier Management Team for SOW Approval and sharing the monthly spend / budget report

Analyzing the reasons for any deviations between actuals and expected billing.

Reporting / MIS:

Ensuring that all the stake- holders, viz the client and higher management are apprised of the various reports ( eg- Supplier quarterly report, the Deployment report for employees, BCP critical resources report, HR Report, Quarterly projections ( Billable Head Count Report)

Business Continuity Plan (BCP):

Collating and maintaining call tree details

Tracking the various BCP activities like BCP stimulation test

Preparing a data which contains all the critical resource list

Resource Management:

Identifying the Resource Demand / Open Positions, coordinating with the Talent Acquisition Team to fulfill all positions as per requirements.

Coordinating with the outsourcing team in terms of position closures and getting the employees on-boarded

Management of Free Pool Resources and getting them allocated to right project.

Coordinated with the Delivery manager and Sr. Mgmt. to initiate and complete the onboarding for new joiners.

Forecasting:

Preparing a data base for the probable ramp ups and ramp downs

Sending out the RU / RD details / Projections weekly

Adhoc Role:

Organizing Program meetings prepare MOM and follow up on the action items.

Overall operational activities like Timesheet Management, Entry- Exit Management, Leave tracking, with all compliance measures

Arranging important meeting that include checking the availability and booking the meeting rooms through outlook. Arranging transport, lunch, gifts, bouquets, guest pass and welcome board for the client. Arranging access for all the new joiners. Calendar Management for Global sourcing team members- Meeting invites, meeting room and parking space booking in Facility site.

Prior Roles:

As Procurement Specialist:

Experienced in a Tower named SRM – Service Request Management that involves 3 Internal towers – Mac Administration, Asset Procurement and Asset management.

SRM is the process of managing a service request through its lifecycle from submission through delivery and follow-up.

Designated as Procurement Specialist - Managing the purchase of Hardware/software by coordinating with different vendors across the Globe

Facilitating asset requirements for New Hires & Move Requests (MAC)

Asset Recovery: To track the assets and to recover them back from the users

leaving the organization.

Maintain and monitor safety stock level (As applicable and defined by JD) and trigger procurement team for executing ordering as per reorder levels.

Conduct Stock Inventory & Placing or storing stock items in stock room

Manage all the IT related Assets info (Hardware & Software) as part of CMDB across the Globe.

Maintain the Vendor Relations, Purchases, Stock Re-order Levels & Stock Inventories across the Globe for the Client.

Manage the Purchase of all Configuration Assets by coordinating with the Vendors, Client & its Finance Depts. across the Globe i.e.-North America, Europe-Middle East Africa, Latin America & Asia Pacific regions.

Manage the License Purchases as part of Definite Software Library for Various Software such as Adobe, Microsoft, Corel AutoCAD, Crystal Report etc.

Involved in Monitoring SLA, Steady State Operations & Handling Escalations.

EDUCATION

04/2008 Master of Science: Biotechnology

Sathyabama University - Chennai, India

04/2006 Bachelor of Science: Zoology

Stewart Science College - Cuttack India

04/2003 High School

Christ College - Cuttack, India

04/2001 High School

St Joseph's Girls High School - Cuttack, India

Contact this candidate