High School Administrative Assistant

EXPERIENCE

VIVIENNE

HORNE

e-mail: ************@*****.***

Ph: 204-***-****

**-** ***** ****,

Winnipeg, MB R2Y 2G9

PROFESSIONAL PROFILE

• Skilled in MS Office Suite

• Top-notch customer service

over the phone and in

person

• Enthusiastic and thrives on

learning new skills

•

EDUCATION

Red River Community College

• Human Resource

Management Certificate

• Business and Administrative

Studies Certificate

Silver Heights High School

• High School Diploma

CAREER OBJECTIVE

Administrative Professional

seeking an administrative role

where my skill set and friendly

demeanour contributes to your

company ‘s success.

St. Paul‘s High School

Front Desk Administrative Assistant: Sept 2018 – June 2025

• First point of contact for all visitors, students and deliveries

• Assisted the Vice-Principal with attendance tracking, violations and issuing detentions for infractions

• Composed, edited and sent e-mails on behalf of teachers and the Principal

• Assisted the Admissions Dept. – receive and record inquiries and track incoming documents using Excel

• Create Student Shell in PowerSchool

• Update PowerSchool with absences and any student data changes

• Communicated details regarding fund raising casual days for students and staff, tracked and submitted funds to the front office

• Main contact for emergencies

• Assist with mass mail outs including creating registration forms for sports teams

• Ordered catering for office events and meetings

• Hired, trained and scheduled students to work at the front desk after school

• Maintenance of office equipment and ordered office supplies Vida Insulation/Total Firestop

Office Assistant: January 2018 – August 2018

• Process full cycle accounts payable, including expense reports

• Prepare invoices, including percentage of completion billing per contracts

• Allocate payments, prepare bank deposits, and follow up on outstanding invoices, as needed

• Complete bank and credit card account reconciliations

• Process payroll using QuickBooks

• Manage benefits and group RSP

• Prepare monthly job costing and financial reports

• Complete monthly GST/PST remittances

REFERENCES

Mr. Jeff Laping

VP – St. Paul‘s High School

Office: 204-***-****

Mr. Jared Mickall

Actuary – Mercer

Cell: 204- 298-1046

Mercer

Senior Administrative Assistant: October 2011 – December 2017

• Support the Health & Benefits department: proofread, edit and format complex word documents, photocopying, arranging couriers, filing etc.

• Create PowerPoint presentations for clients and business development purposes

• Ensure client agreements are in place to support the billing process and upload into the internal agreement database (Webcas) and invoice clients as per Mercer guidelines and deadlines

• Create, code and submit expense reports into Iexpense for reimbursement

• Book flight arrangements and hotel accommodations using Concur

• Coordinate client training seminars, including technology requirements and catering

• Plan, organize, prepare budget and communicate all office events including MercerCares (Chair) Volunteer events, Holiday Party and Summer Event.

• Coordinate the logistics of setting up new employees including ID cards, access card, computer equipment, name tags, phones, etc.

• Train new administrative assistants

EXPERIENCE

Pereux Financial,

Executive Assistant: May 2006 – April 2011

Pepsi Bottling Group,

Administrative Assistant: April 2009 – May 2011

HOBBIES

Hiking and Cycling

Anything outdoors

Contact this candidate