Human Resources Administrative Officer

CURRICULUM VITAE

CONTACT DETAILS

Felix Nshimiyimana

Marital Status: Married

Telephone: +258-*********

E-mail: ********@*******.***

Address: Maputo, Mozambique

1. Professional Summary

Accomplished Administrative and Operations Specialist with over 15 years of experience in finance, administration, procurement, logistics, human resources, and security management across international organizations and NGOs in Mozambique and the broader region. Demonstrated success in senior roles with leading INGOs, including Goal Ireland, Medicus Mundi, Save the Children International, Health Alliance International, Johanniter, and Malaria Consortium, supporting both emergency and development programmes. Skilled in budget preparation, financial oversight, contract negotiation, vendor management, procurement planning, and compliance with institutional, donor (USAID, Global Fund, EU, UN), and government regulations. Holds professional certifications in Practical Procurement

(KPMG Mozambique) and Food Warehouse Management (WFP), underpinning strong technical expertise in inventory control, supply planning, and accountability frameworks. Proven leadership in supervising teams, strengthening operational systems, streamlining procedures, and ensuring efficient resource management to enhance programme delivery. Adept at asset management, facilities coordination, and liaison with UN agencies and government partners to align operations with UN harmonization frameworks. Fluent in Portuguese, English, and French, with excellent negotiation, coordination, and planning skills. Recognized for professionalism, integrity, and a solution-oriented mindset, committed to advancing UNESCO’s mission through operational excellence and effective administrative support.

3. WORK EXPERIENCE

3.0.0 Johanniter International Assistance / Mozambique National Logistics and Procurement Officer-Mozambique (based in Pemba). March1, 2023- February29, 2024 (Fixed-term contract (one year). Overall job purpose

Providing support for all logistics related actions for Mozambique country office ensuring that all project procurements are in line with Johanniter and donor guidelines. Providing also support to partners organizations in logistics related topics and support compliance to Johanniter and donor guidelines.

Reporting lines

Receives technical advice from: Global Support Unit. Gives technical advice to: All departments of the Johanniter Country Office and Partners. Operational/ Logistics Management

Support all logistics-related actions for Mozambique Country Office (Procurement, Warehousing, Transport and Facilities) in consultation with the Logistics Coordinator and other departments.

Ensure compliance with Johanniter procurement procedures and donor guidelines and ensure all required supporting documents are available for each purchase. Prepare and submit Logistics Monthly Closing documents and reports in a timely manner. Review partner documentation and provide Logistics-related feedback and capacity building to improve processes and documentation.

Ensure general principles of procurement are followed, including transparency, price-quality ratio, non-discriminatory and ethical procurement, etc. Process procurement requests in a timely manner while ensuring completeness and accuracy through regular follow up with Program and Finance departments. Maintain an accurate filing system, both physically and electronically, ensuring that supporting documentation for procurement transactions and other Logistics processes are safely archived.

Maintain and update the procurement tracker on a regular basis to provide a comprehensive snapshot of all procurement processes and support procurement performance management.

Check weekly delivery plan from the shipping/vendors and provide updates to the Logistics Officer, for entry into the tracking/ update tool, to show import orders that are planned for delivery.

Maintain and keep track of the contracts register and flag those expiring to trigger the renewal or contracting process.

Compile and maintain an up to date preferred vendors database for the various categories of spend.

In liaison with program staff and user departments, verify delivered items for completeness and compliance with quality and quantity specifications. Document allocation of assets and ensure that they are labelled, tracked, maintained and used in the most appropriate manner.

Ensure proper inventory management, with careful attention to record keeping, inventory flow, physical inventory checks, storage conditions, security, and facility maintenance. Responsible for maintenance and supervision of necessary repairs at Johanniter owned and/or managed facilities.

Support and Capacity Development

Support in organizing, arranging and delivering trainings for partner organizations. Provide feedback to partner Logistics staff/focal point persons regarding procurement processes and quality of documentation in line with Johanniter and donor guidelines. Participate in partner monitoring visits for project activities, providing Logistics, procurement, and reporting support.

Training partner Logistics staff in order to ensure compliance with guidelines 3.0.1 Save the Children International Cabo Delgado As Supply Chain Manager for Cabo Delgado Province from August 2022-

• Manage Cabo Delgado programme Supply Chain; implement the SCI policies and procedures for the management of the supply chain, including the following areas; Supply Chain planning, procurement, transport and distribution, warehousing and inventory/stock management in strict adherence to TIM, management of vehicle fleets, and assets.

• Ensure that SCI standards of Supply Chain (Procurement, warehouse and stock management logistics procedures and country policies are implemented and adhered to in the area of responsibility, supporting relevant staff as required

• Manage and support Supply Chain staff including ensuring clear segregation of responsibilities, clear objectives, and management of performance

• Ensure that procedures within Cabo Delgado meet SCI and donor regulations, whether that be within a given technical sector in supply chain, or a specific district base

• Provide support to areas relating to budgets, technical aspects of the programme, and implementation mechanisms as required

• Provide Supply Chain training and capacity building as required

• The post-holder will comply with all relevant SCI policies and procedures with respect to child safeguarding, safety the post-holder will comply with all relevant Save the Children policies and procedures with

respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.

3.1 OVILU (Catering services) -Maputo From Jan.2017- Nov.2021 As Operations Manager.

• Responsible for planning, administering and supervising Ovilu’s catering operations and services.

• Responsible for running the day-to-day catering operations and services in Ovilu

• Responsible for monitoring the quality of the food and service and for making sure that their outlets perform well.

• Responsible of maintaining high standards of hygiene and customer satisfaction. This include:

• Planning menus

• Ordering supplies

• Hiring, training, supervising and motivating permanent and temporary staff

• Organizing staff rotas

• Ensuring that health and safety regulations are strictly observed, recorded and archived

• Monitoring the quality of the product and service provided

• Keeping to budgets and maintaining financial and administrative records.

• To manage and control the effective operation of the shop

• To actively seek and identify opportunities and innovation for business growth & development with focus on latest food trends and best practices.

• To deliver the highest possible standard of food with the resources available and within budget.

• Effective management of the team to ensure the delivery of both qualitative and quantitative results,

• Create and maintain an administrative filing;

• Manage purchasing and inventory control of the storage

• Initiate and coordinate contractual agreements,

• Ensure that contractual requirements are met,

• Supervise the storage of products and other material

• Responsible for the Logistics of supplying meals to Customers including transportation

• Ensure health and Safety policies are held and tasks;

• Prepare, respond to and file correspondence on behalf of the;

• Maintain an inventory of OVILU

• Ensure that, all taxes and customer invoices are paid on time

• Ensure that workers' wages are paid on time

• Monthly financial report

3.2. ARPA- (ASSOCIATION FOR REDUCTION OF ABSOLUTE POVERTY) Feb.2016- May16

Consulting: -Project proposal development

-Planning

-Budgeting

-Funds Mobilization

3.3 Malaria Consortium/ Mozambique (International NGO) As Country Procurement & Logistics Manager based in Maputo Office from Nov.23, 2011- June 18, 2014

Specific Roles and Responsibilities:

To provide logistics and procurement support to the Malaria Consortium/ Mozambique including

Reviewing and maintaining logistics processes, forms and manuals Managing centralized procurement and ensuring compliance to Malaria Consortium procedures and those of the donor

Security Management

Asset management

Warehouse management

Support to net distribution programme and other operations as required Provide logistics support to the field offices

Vehicle and the assets’ Insurance management

Fleet Management

Procurement & Logistics

Review logistics filing, tools and procedures and revise, refine and improve as necessary with approval from the Country Director

To provide support visits to field offices to ensure adherence to M C policies and procedures; provide ad hoc training support as required; make recommendations; and; help develop action plans to address needs

Support the setup of new projects (e.g. office setup, logistics and driver recruitment, security reviews and training, health and safety, systems and procedure set up) Support the delivery of high quality, timely, transparent and accountable procurement Support compliance with, the MC operations and logistics systems including manuals and purchase order processes and filing

Assist projects in their preparation of procurement plans for specific projects with regards to quotations and delivery time of identified merchandised Build a list of suppliers and lead the pre-qualification and sole selection of suitable suppliers e.g. for stationary or travel services

Security management

Actively participate in the development, implementation and monitoring of security measures in liaison with the Country Director, Operations Manager Coordinator and Regional Logistics Manager

Supervise the effective and responsible security management of the Mozambique operations

Maintain informed about security context, inform management and be an active player in crisis management and response

Fleet Management

Ensure that vehicle transportation needs are met in a safe manner with well-maintained and insured vehicles driven by trained and disciplined drivers. Ensure correct vehicle booking and tracking of journeys Ensure that vehicle maintenance schedules are monitored and maintained Ensure that mileage and fuel use is actively monitored and correctly reported to Operations Manager Coordinator for donor reporting and management information. Analyse the expenses versus the operations and purpose cost effective solutions Warehouse Management

Ensure that all stocks are well received, stored and dispatched with good record keeping Asset Management

Ensure that assets are recorded, the asset register is up to date, and that assets are well maintained and stored in coordination with the Operations Manager Coordinator for Maputo office and the Finance & Admin Officer in the provinces. 3.4. Fundação Habitafrica- Pemba (Cabo Delgado) in Mozambique As Projects Technical August 2011- Nov.22nd 2011

MAJOR RESPONSIBILITIES

• Monitor the construction contemplated in covenant and deliver logistical support and Administrative architects and tax works

• Along with the Central Delegation of Habitafrica in Maputo, make the acquisition of different :

Included in the intervention equipment:

1) Furniture and equipment of houses for employees of the District and Municipal Council

2) Computer Equipment contemplated in the Arrangement 3) Vehicles: 4x4, scooters and bicycles provided in the Agreement 4) Equipment for survey

5) Installation and maintenance of a system for access to satellite internet

• Assist in hiring technicians of District Services and various departments Municipal Council contemplated in the Arrangement

• Assist in Study base of the District Administration and the Municipal Council of Mueda

• Assist in the organization of formations and Capabilities contemplated in the Arrangement

• Assist in all tasks related to the internal functioning of the Foundation office at Mueda: maintenance and control of the equity of the house / office, security system, Planning and control of movement to Pemba by the internal rules of the organization and perform the appropriate administrative steps of the project.

• Monitor the different actions by ORAM at level Civil Society

• Carry out all those activities related to its technical profile, routed to improve the intervention of Habitafrica in Mueda prior authorization and consent to the coordinator of the Arrangement.

• At the level of hierarchy, depended directly from the Coordinator 3.5 ARPA (Local NGO)

As Internal Consultant March 2011- July31, 2011

3.6 HEALTH ALLIANCE INTERNATIONL (PEPFAR Funded by USAID) As Provincial Logistics Supervisor (Sofala) February. 2010 - December 8, 2010 SUMMARY OF TASKS

Support / a Provincial Administrator in logistics, particularly in the areas of supply / purchase (Med-Lab included), transportation and stock management / inventory at the provincial level. Constitute the provincial logistics focal point in direct connection with the Districts Administrator (a), the DPS and the National Logistics Officer.

• Supervise and guide the tasks of Logistics Buyer: receipt of "RI", quotation, purchase, payment, delivery of material, collection of the invoice to the department Administration / Finance.

• Centralize and analyze the "RI" of multidisciplinary teams, provincial and DPS team to prepare the "Local Orders" and "Project Orders" following the rules defined in the HAI Guide of Purchasing and Supply. Analysis and coordinates requests for laboratory and medical equipment issued by the program managers, the leaders of multidisciplinary teams and DPS with the Provincial Assessor Lab, the Provincial Directorate and the National Directorate logistics

• Check the documentation of all purchases under the rules in force and prepare the

"Orders Project (and after authorization of his superiors, send them to the National Directorate logistics in Maputo.

• Follow the "Project Orders" with the Assistant National Coordinator and the National Logistics Coordinator Logistics.

• Inform requesting the status of "Local Shopping" and "Project Orders" (term pending delivery) and timing of shipments and receipts.

• Check and follow the proper filing of the folders in connection with the supply.

• Develop knowledge of the market and sources of supply of articles available locally to get the best possible prices and qualities as well as update the list of local suppliers.

• Plan and supervise the work of the Logistics Transport: movement of cars, ensuring every Friday and last day of month supply of all tank cars, plan and follow the maintenance and repairs of vehicles. Check the weekly board books HAI.

• Collect data from Logistics Transport cars Province (City and multidisciplinary teams) to fill the monthly computer "Vehicle follow-up" (fuel control) program must pass each end of the month to the National Logistics Coordinator.

• Monitor and control implementation and compliance with the rules and procedures, policy organization in terms of safety (standards and insurance), professional and personal use of the cars of the Organization, "Branding and Marking" according to the updated donor standards.

• Monitor and coordinate the transportation of equipment and miscellaneous goods ordered by multidisciplinary teams, program managers, DPS until the delivery of the material, collection and classification of required documentation.

• Identify and organize alternative transport (road, air, express, etc.) by the districts or other projects: quotation, choose the carrier, establishment of contracts in connection with the CLN.

• Analyze the costs of maintenance of vehicles; oversee the documentation of the cars as well as the tools on board.

• Follow the relations with the workshops and fuel pumps used.

• Ensure the implementation of harmonized standards in force in the Organization Manager stock at provincial level

• Supervise and monitor the inventories update at the provincial level

(Transportation, IT, furniture etc.) depending on the physical survey (2 times per year), "tracking" of equipment in accordance with rules and regulations and monthly report information to their superiors

• Ensure the update of the monitoring of stocks of materials (laboratory equipment and materials, medical, IT, office etc.) system, process in coordination with the Directorate and GSAs slaughter of the material / equipment.

• Provide technical support (training, education and training) HR logistics departments of DPS and SDSMAS

• Logistical and Administrative Support to Architects and tax works

• Develop a provincial logistics report doing the swing discriminated by the above tasks and communicate to the Provincial Administrator and the National Logistics Director until the 5th of the following month

• Accumulate functions of all subordinates and is replaced by the Provincial Administrator

3.7 MEDICUS MUNDI/ Mozambique (International NGO) January 2008- February 2010 As National Logistician (working with 5 projects in different Provinces of Mozambique).

.Undertake procurement logistics need

• Reception and departure of travelers / FOR Projects.

• Create file collection and storage of all documentation Logistics in appropriate folders and computer and physical system)

• Respect for logistical procedures in force in the Medicus Mundi

• Ensuring respect for the current budget, often referring to the administration and if necessary the General Coordinator.

• Make purchases from NGO as may be demanded by the Administration, General Coordinator, provincial projects, trying to get better quality and price using best practices recognized supply, respecting the norms of justification imposed by the Accounting (Financing).

• Responsible for purchasing Central Office.

• Making the accompaniments of all orders (consumer control)

• Monitor the preparation of the car park by mechanical

• Making schedule of maintenance services vehicles (Preventive Maintenance)

• Monitor and control the use of vehicles.

• Send and receive weekly pony, weekly monitoring of mailbox and forwarding of correspondence

• Support the accounting issues related to raising deposits / delivery hours.

• Make a weekly forecast of expenditures (purchases / payments) for accounting.

.Warehouse & Inventory Management.

.Security Management

3.8 ARPA (Local NGO) 2006- December 2007

Projects Coordinator

*See attached a recommendation letter

Responsabilities

Designing Projects proposals

Funds Mobilization

Represented NGO in National Forums

Elaborated operational Plans

Implemented and Monitored projects

Supported the development of NGO strategic plan (Maputo and Inhambane) Facilitated staff weekly meetings

Conducted rapid needs assessments, baseline surveys Represented ARPA and negotiated partnership with relevant organizations and government bodies. Report writing

Facilitated HIV/AIDS mainstreaming sessions.

3.9. GOAL/ Mozambique (Irish Non- Governmental Organization): 10/ 01- 03/ 02 Schools Building Project Coordinator in very remote part of Gaza Province (Schools funded by EU)

* See attached a recommendation letter

Responsibilities:

Responsible for planning, designing and coordinating all activities in relation with the project.

Managed budged for the project

Managed team of Goal- Chokwe

Representing NGO- Goal in NGO’s Meetings in Gaza Province Conducted rapid assessments, baseline for new projects Monitored and produced reports for project

Represented Goal and Negotiated paterneship with relevant organizations Ensure that effective working relationships with technical Report writing

Liaise with Government and community representative. 3.10. GOAL/Mozambique (Irish non- Governmental Organization -Gaza) 9/00-9/01 FIELD LOGISTICIAN & PROJECT MANAGER of schools Buildings Programs+ Latrines funded by UNICEF

Responsibilities:

Managed the distribution of the materials to construction contractors Responsible for the production of the necessary financial reporting Identifying and faciliting resolution of delays to Programme Oversee quality of construction materials

Participating in project planning in collaboration with the Programme Coordinator, Accountant

To coordinate closely with accountant in order to ensure compatibility between the procurement/ ordering process and the budged control. Ordering all materials of schools + latrines buildings Payment of builders staff

Responsible of procurement

Participated in all rapid assessments

Vehicles management

Report writing

Liaison with local Government, i.e., Administration, Education, Publics works, Health 3.11. NGO-GOAL (Irish non- Governmental Organization -Chokwe) 03/2000-09/2000 SUPERVISOR OF FOOD DISTRIBUTION in 16 Villages of CHOKWE-Gaza Province

(Mozambique), during the Floods of 2000(During Emergency). Responsibilities:

Negotiated Food with W. F. P

Responsible for Planning and supervising Food Distribution to the population in 16 villages of Chokwe District

Responsible of measurements according to the ration fixed by W. F. P Organizing food basket monitoring during food distribution To participate in Local NGo’s meetings.

Liaison with Local Government i.e. Administration

Organized registration of the population within the context of collecting food To supervise all monitors (70) during the food distribution To participate in all assessments

Vehicles management

Responsible of all store men& inventories

Responsible for weekly reports and distribution plans to W. F. P about food distribution 3.12. GOAL/ Mozambique (Irish Non- Governmental Organization) 11/99-.12/99 As RESEARCHER: a contract to carry out a market research Study in writing in favor of participants of Goal’s Community Women’s Adult Project (to make informed choices about the types

Viable of small businesses that can be pursued in their areas of Maputo: Luis Cabral (Magude A, Magude B), Polana Caniço A, Polana Caniço B, Hulene B, Mafalala.

3.13. NGO- GOAL /IRELAND in EX-ZAIRE (DRC) 94/96

CHIEF OF FOOD DISTRIBUTION in the Refugees (60.000) Camps of NYANGEZI/MULWA (BUKAVU-RDC), During emergency.

*See attached a recommendation letter

Responsible for planning & food distribution

Negotiated Food with W. F. P

Negotiated non –food items with UNHCR& organized Distribution Responsible for all Storehouses

Organizing Food basket monitoring with W. F.P& UNHCR teams Organizing inventories

Supervising all distributors staff and payment of salaries Responsible of unloading team and payment of his monthly salary Vehicles management

Responsible of measures according to the ration fixed by W. F. P Coordination with registration service for new refugees and confisqued cards Participating in the weekly meeting with W. F. P, UNHCR, Leaders of refugees and Local Government

Responsible of weekly report to W. F. P & UNHCR as well as Team Leader of GOAL/BUKAVU.

3.16 .EDUCATIONAL QUALIFICATIONS

Gisenyi College (6 years) 83-90

Option: ECONOMICS

A2- DIPLOMA-RWANDA

National University of Rwanda 92-94

Option: MANAGEMENT

Bachelor in Management.

Certificate by WFP/ Bukavu-DRC: Warehouse Management 1996 Certificate: PROCUREMENT COURSE (3rd Course) organized by KPMG/ Moz. 2013 Participated in Financial & Operations Trainings organized by MC –Regional office- Kampala (Uganda) from: 24-28/03/2014

Certificate: Project Management Course organized in Maputo by IFRD-Institute of Fundraising and Resource Development (in collaboration With Shareworld University). September 2014

Certificate: Community Development Training of the project management course organized in Maputo by IRFD- Institute of Fundraising and Resource Development in collaboration with Shareworld University Dec.2014

Certificate: Community Mobilization and Empowerment Course organized in Maputo by IRFD –Institute of Fundraising and Resource Development in Collaboration with Shareworld University+ IREX NGO funded by USAID

Dec.2014

3.17. LANGUAGE

ENGLISH: Fluent (spoken and written)

PORTUGUESE: Fluent (spoken and written)

FRENCH: Fluent (spoken and written)

SWAHILI : GOOD

Spanish: Good

+ Some Local languages in Central & East Africa

+I like to know more

Availability: Immediate

3.18. OTHER INFORMATIONS

-Informatics: Microsoft Word, Excel, Power point, Access

-Information about HIV/AIDS

- I participated in emergency operations for food distribution to Rwandan refugees as a Manager in the DRC between 1994 and 1996, as well as in Mozambique during the 2000 floods (Gaza–Chókwè) and, more recently, in Cabo Delgado from 2022 to 2024, in the context of humanitarian crises. In these scenarios, I provided support to populations affected by armed conflict, forced displacement, and food crises.

-Food Security Programming and Current Livelihoods

- Participated in (Johannesburg) to the Southern Africa Treatment, Literacy and Advocacy summit organized by Collaborative Fund, in October 2006

-Internet, Outlook

- Proven ability to work successfully on team or independently

-Driving License

3-19. CONTACT (References)

Ivan Zahinos Ruiz, Projects Director (Barcelona) Cell: 934184762 (Barcelona)

E. mail: ****.*******@************.**

(He was my Country Director in Medicus Mundi/ Mozambique from 2007-Febr.2010)

Ana Cristina Castel Branco, Technical Projects Coordinator- Malaria Consortium Mozambique

Cell: +258-*********

E. mail: ****************@*****.***

(We worked together in Malaria Consortium (MC-International NGO) as Line Manager.

Rafael Nhabomba, Program Manager/Johanniter/Mozambique E.mail:*********@*****.***

Cel: +258-*********

Maputo, August 21, 2025.

FELIX NSHIMIYIMANA

Maputo, Mozambique

Cell : +258-*********/842899902

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