Executive Administrative Assistant

Janine Marina Watson

**** ****** **** **. ******@*****.*** 405-***-****

Education:

****-**** ********** ** ********

Master’s degree in organizational leadership

Graduation date December 2025

2013-2016 University of Oklahoma

Bachelor of Liberal Studies

Graduation date December 2016

2002 – 2006 First Nations University of Canada

Bachelor of Arts, Major in Indigenous Studies

Minor in Philosophy

Professional Experience:

November 2024- CFS Brands

March 2025 Executive Administrative Assistant to VP of Supply Chain & VP of Purchasing

Provide executive administrative duties to the VP’s

Maintains calendars, arranges meetings, makes travel arrangements, interfaces with internal & external high-level customers, & adjusting commitments to maximize leader’s time efficiency.

Plans, coordinates, and ensures the executive schedules are followed & respected.

Provides gatekeeper & gateway; role, creating win-win situations for direct access to executive’s time.

Plans multi-layered meetings, coordinates travel, composes correspondence & transcribes voicemails.

Processes invoices, travel & entertainment expense claims for team members.

Ensures all policies are followed & items are processed within provided guidelines.

Acts as a subject matter expert for policies and procedures.

Assists with staff on-boarding and off-boarding, which includes requesting equipment setup & system access.

Maintains current organizational charts.

Prioritizes conflicting needs, handles matter expeditiously and proactively, & follows through on projects to successful completion, often with deadline pressure.

May help plan company events, meetings, and employee team building activities or special projects.

Performs related duties as directed.

Organization of the VP weekly schedules/calendars, travel bookings (hotel, private flights & transportation) weekly appointments & meetings.

Ability to maintain & handle confidential hard & soft files.

Manage & Set-up of quarterly, 1:1’s with direct reports & monthly department meetings.

Assist as needed throughout the day-to-day needs of the VP’s.

Strong experience with Microsoft word, PowerPoint & Excel (minutes of monthly department meetings, month-end tour reports, correspondence, calendar, & etc.).

Organize & set-up monthly luncheons between various departments within Head Quarters Office & depts. for cross functional engagement.

November 2023- ARCH Technology Solutions

October 2024 Executive Administrative Assistant/Personal Assistant to CEO

Provide executive administrative duties to the CEO

Provide personal assistant duties to the CEO; personal appointments, projects & organizing family events.

Organization of the CEO’s weekly schedules/calendars, travel bookings (hotel, private flights & transportation) weekly appointments & meetings.

Ability to maintain & handle confidential hard & soft files.

Maintain CEO’s monthly expense reports.

Record all incoming/outgoing/inter-office mail/fax correspondence.

Handled all incoming mail, invoices and correspondence for CEO.

Manage & Set-up of quarterly, 1:1’s with direct reports & monthly CEO department meetings.

Assist as needed throughout the day-to-day needs of the CEO.

Strong experience with Microsoft word, PowerPoint & Excel (minutes of monthly department meetings, month-end tour reports, correspondence, calendar, & etc.).

Organize & set-up monthly luncheons between various departments within Head Quarters Office & depts. for cross functional engagement.

Maintained various housekeeper duties for Head Quarters Office, ordering office supplies & stocking of employee supplies.

April 2022 - INTEGRIS Health Corporate Office

Present Executive Administrative Assistant to CMO, CNO & COO

Provide executive administrative duties to the CMO, CNO & COO

Organization of the CMO, CNO & COO’s weekly schedules/calendars, travel bookings (hotel, flights & car rentals) weekly appointments & meetings.

Ability to maintain & handle confidential hard & soft files.

Maintain CMO, CNO & COO’s monthly expense reports.

Record all incoming/outgoing/inter-office mail/fax correspondence.

Handled all incoming mail, invoices and correspondence for CMO, CNO & COO.

Manage & Set-up of quarterly & monthly CMO, CNO & COO department meetings.

Assist as needed throughout the day-to-day needs of the CMO, CNO & COO.

Strong experience with Microsoft word, PowerPoint & Excel (minutes of monthly department meetings, month-end tour reports, correspondence, etc.).

Organize & set-up monthly luncheons between various departments within Corporate Office & physicians for cross functional engagement.

January 2021 - Mercy Rehabilitation Hospital OKC South

April 2022 Executive Administrative Assistant to CEO and Medical Staff Coordinator

Provide executive administrative duties to the CEO, & CEO’s clinical team.

Organization of the CEO’s weekly schedules/calendars, travel bookings (hotel, flights & car rentals) weekly appointments & meetings.

Ability to maintain & handle confidential hard & soft files.

Organize & set-up monthly luncheons between various departments.

Maintain CEO’s expense reports.

Record all incoming/outgoing/inter-office mail/fax correspondence.

Handled all incoming mail, invoices and correspondence for CEO.

Manage & Set-up of quarterly CEO department meetings.

Assist as needed throughout the day to day needs of the CEO and clinical team.

Ordering of supplies for the hospital.

Updating & maintaining doctor’s employee files, credentialing, verifying records for all clinical staff.

Strong experience with Microsoft word, PowerPoint & Excel (minutes of monthly department meetings, month-end tour reports, correspondence, etc.).

October 2018- First Physicians Capital Group

October 2020 Executive Administrative Assistant to COO

Provide executive administrative duties to the COO, COO’s direct reports & COO’s clinical team.

Organization of the COO’s weekly schedules/calendars, travel bookings (hotel, flights & car rentals) weekly appointments & meetings.

Maintain COO’s expense reports in Comdata.

Strong experience with Microsoft word, PowerPoint & Excel (minutes of monthly department meetings, month-end tour reports, correspondence, etc.).

Ability to maintain & handle confidential hard & soft files.

Organize & set-up monthly luncheons between various departments within Home Office for cross functional engagement.

Record all incoming/outgoing/inter-office mail/fax correspondence.

Handled all incoming mail, invoices and correspondence for COO.

Manage & schedule yearly calibrations & 360’s meeting for & between SR. Management & direct reports.

Manage & Set-up of quarterly COO department meetings.

Manage & Set-up of monthly Ops meetings at First Physicians Capital Group.

Assist as needed throughout the day-to-day needs of the COO, COO direct reports & clinical team.

Ordering of supplies for the COO & direct reports.

Updating & maintaining doctor’s employee files.

October 2015- Dental Depot Corporate Office

August 2018 Marketing Analyst I

Marketing Department

Providing information & insight on marketing activities.

Competitive analysis of the market

Provides data to measure business performance & support decision-making

Assesses data supplied by clinics to determine changes in patient dynamics

Assists in the evaluation of marketing programs & their impact on volume, growth & profit

Assist the marketing with various activities including Execution of key marketing strategies

Execution of community events, involvement in health fairs

Assist Director of Marketing & Director of IT with various tasks as needed

Ability to read, understand & communicate key business metrics

Understanding & interpreting the needs of Marketing requests

Development & atomization of key business reports

Complies with: Dental Depot policies & procedures; OSHA policies, procedures, rules & regulations; & HIPAA policies, procedures, rules, & regulations

Completes all administrative & maintenance tasks as assigned by management

September 2013 - Sonic Corp.

March 2015 Executive Administrative Assistant to the SVP of HR, VP of HR Technology & Compliance & HR Department

People Department

Provide executive administrative duties to SVP of HR, VP of HR Technology & Compliance & to the entire HR Department.

Organization of the SVP & VP weekly schedules/calendars, travel bookings (hotel, flights & car rentals) weekly appointments & meetings.

Maintain SVP & VP & HR Generalists expense reports in Comdata.

Strong experience with Microsoft word, PowerPoint & Excel (minutes of monthly department meetings, month-end tour reports, correspondence, etc.).

Maintained Tuition Reimbursement Program for the Corporate Office.

Organize & set-up monthly luncheons between various departments within Corporate Office for cross functional engagement.

Record all incoming/outgoing/inter-office mail/fax correspondence.

Handled all incoming mail, invoices and correspondence for SVP, VP & HR department.

Manage & schedule yearly calibrations & 360’s meeting for & between SR. Management & direct reports.

Manage & Set-up of quarterly HR department meetings.

Manage & Set-up of Lunch & Learn Seminars for Corporate Office.

Assist as needed throughout the day-to-day needs of the SVP of HR, VP of HR & entire HR department

Ordering of supplies for the HR department.

Updating & maintaining corporate employee files.

Summary of Qualifications:

Punctual, organized & hard working

Ability to work independently & handle time sensitive work projects

Effective member of team environments

Excellent communication skills & customer service experience, computer knowledgeable in Microsoft word, excel, PowerPoint

References available upon request

Contact this candidate