Administrative Assistant Executive

Kelienne Miriani ********.*******@*****.*** • 314-***-****

Saint Louis, MO 63139

Executive Administrative Assistant

Detail-oriented and dynamic professional, with rich experience supporting senior leadership while managing high-level administrative functions. Demonstrated exceptional skill in managing complex calendars, coordinating domestic and international travel, and organizing large-scale corporate meetings and events. Adept at streamlining office operations, orchestrating high-level meetings, and overseeing full-cycle event logistics. Proficient in Microsoft Office Suite, Workday, and video conferencing platforms. Known for maintaining confidentiality, preparing board-level presentations, and supporting HR functions including onboarding, compliance reporting, and personnel records. Strong ability to manage vendor relationships, analyze data, maintain documentation, and optimize workflow efficiency. Decisive and proactive, with proven success in training staff, solving problems quickly, and fostering productive relationships across departments and leadership levels. Core Competencies

• Administrative & Executive Support

• Human Resource Management

• Meeting Coordination & Logistics

• Office Operations & Organization

• Travel & Event Coordination

• Vendor & Contract Management

• Calendar & Schedule Management

• Executive Decision-Making

• Multi-Site Conference Room Scheduling

• Stakeholder Liaison Support

• Data Management & Reporting

• Facility & Maintenance Issue Resolution

• IT Asset Coordination

• Project & Process Management

• Team Leadership & Collaboration

Professional Experience

Nestle Purina PetCare, Enterprise Digital Department 2025 Contractor through RJT Compuquest dba Apolis

Executive Administrative Assistant

Partner with site services to ensure tailored conference room setups, including custom table layouts, power access, catering logistics (breakfasts, lunches, happy hours, large events), visual equipment placement, and provision of all meeting materials such as flip charts, easels, and glass boards. Liaise with conference room booking stakeholders across multiple on and off-campus sites to secure optimal venues for range of meeting sizes. Conduct venue research and deliver curated options for team events on selection, oversee full coordination of food, beverages, décor, and activities. Lead end-to-end employee and contractor onboarding and offboarding, ensuring prompt delivery and retrieval of laptops, cell phones, and badge access for employees and contractors. Collaborate with site services to address and resolve facility maintenance issues.

● Successfully synchronize meal services for six to eight weekly meetings and multi-day events across locations, ensuring timely delivery and special event arrangements with American Dining Creations and ezCater.

● Reconcile American Express charges against vendor invoices to support accurate expense report submissions.

● Maintain and replenish Starbucks and Nespresso machines while keeping break areas clean and fully stocked, supporting positive and satisfying employee experience.

● Optimize workspace availability and utilization by facilitating employee and contractor hoteling logistics. Arch Resources – St. Louis, MO 2007 to 2025

Senior Administrative Assistant & HR Coordinator

Administered and maintained internal portal access, driving enhanced cross-departmental communication and information flow. Prepared and submitted Annual Affirmative Action Plans for corporate office and operational units. Managed daily HR operations in Workday, including personnel records, I-9 verifications, employee onboarding, and new hire orientations. Oversaw vendor contracts and monitored compliance, ensuring up-to-date and accurate certificates of Kelienne Miriani Page 2

insurance for hundreds of vendors. Maintained and analyzed HSD Metrics report to track progress and identify improvement opportunities. Produced executive-level materials and board presentations and responded to high-priority secretarial and administrative requests.

● Supported Environmental team’s operational excellence, contributing to five consecutive years of violation-free records and adherence to water quality standards.

● Optimized transportation coordination for large-scale events, enabling smooth access for 100+ participants.

● Streamlined end-to-end domestic and international travel logistics for 20+ senior leaders, ensuring smooth execution across departments through efficient coordination of visas, accommodations, and itineraries.

● Delivered accurate EEO-1 reports, reinforcing corporate compliance and enabling annual reporting processes.

● Executed high-profile meetings and corporate events by managing venue selection, meal planning, hotel bookings, and all logistical components for attendee experience.

● Directed daily switchboard operations, incoming deliveries, and guest reception, contributing to an organized and highly efficient office environment.

Kelly Mitchell Group – St. Louis, MO 2003 to 2006

Senior Administrative Assistant

Oversaw project tracking systems and streamlined file management processes, resulting in enhanced workflow and faster task completion. Maintained office technology and computing resources to ensure consistent functionality and minimal operational downtime.

● Improved departmental coordination and responsiveness by assisting four IT Directors and providing operational support to 100-member team.

● Increased productivity and reduced technical disruptions by diagnosing and resolving hardware/software issues. Additional Experience

Executive Assistant Slay Industries – St. Louis, MO 2006 Executive Assistant, Administrative Assistant Graybar Electric – St. Louis, MO 1995 - 2002 Education

University Of Missouri St. Louis Criminology & Psychology Technical Proficiencies

Adobe Acrobat Pro Adobe Sign Amazon Business Authenticator Apps (e.g., AIPhone, Okta Verify, Open Eye) EPA ECHO Government Website Enviance Environmental Software Feenics Security & Surveillance Video Free Conference Call Internal Portal Editing Pages Minuteman Press (Stationery & Business Card Ordering) MS Excel

MS Outlook MS PowerPoint MS Word MyPass Northern Trust Financial Office Depot Business OnBase QR Code Creator Service Now Teams & Zoom UPS Shipping USEEOC Government Website Vertikal (For Certificates Of Insurance) Workday Workspeed HSD Metrics SAP Concur (Travel, Expense Reporting & In-House Training)

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