Administrative Assistant Data Entry
Resume:
James H. Sandefur, III
P.O. Box ****
Madison, Alabama 35758
Objective: To obtain a position with the organization that I may maximize the performance of my skills.
PROFESSIONAL EXPERIENCE
Insight Global October 21, 2024 – Present
200 West Side Square, Huntsville, AL 35805
Responsibilities:
Position: Classified Material Control Specialist
Assist in developing and maintaining classified material control documentation, including tracking and inventory processes.
Review and verify classification markings on manuals, guides, and related documentation.
Provide training and support to team members regarding proper classification marking procedures and security protocols.
Collaborate closely with the Interoperability Engineering System (IES) team to ensure accurate classification and handling of sensitive materials.
Stay updated on federal regulations and organizational security policies related to classified material control.
Prepare and maintain records of classification marking verification activities and submit regular reports to management. Identify potential security risks associated with improper classification marking and recommend corrective actions.
Five Stones Research Corporation May 17, 2022 – May 8, 2024
401 Wynn Dr NW, Huntsville, AL 35805
Responsibilities:
Position: Quality Manager / Senior Technical Editor-Writer
Supervised the Technical Editorial Department for the Environmental and Component Test Directorate (ECTD), leading efforts to plan, develop, organize, write, and edit technical documents, including test plans, test reports, event records, safety reports, and other related materials. documentation.
Managed weapons systems-related test and evaluations through technical writing at both directorate and division levels, including the development of proposal changes for engineers.
Oversaw the development of weapons systems test and evaluation plans, interim data reports, safety reports, test reports, standard operating procedures, engineering drawings, technical data packages, and other documents, which ensured high quality and efficient delivery to stakeholders.
Developed PowerPoint presentations, information and decision briefs, and facilitated training for leadership and staff. Created workshops and planning meetings to formulate and establish objectives for management functions and activities. Interpreted, articulated, and incorporated high-level guidance and directives into agency policies and procedures.
Identified necessary corrections and recommend improvements to draft documents for subordinate directorate and division-level technical writers, as well as engineers across various disciplines, ensuring clarity and technical accuracy.
Applied comprehensive knowledge of test procedures, military standards (MIL-STDs), military specifications (MIL-SPECs), military performance specifications (MIL-PRFs), aerospace standards, and Army Test & Evaluation Command (ATEC) requirements, along with other applicable Department of the Army standards.
Maintained quantitative data on document production at the directorate and division levels to track and report the status of documents in process. Assisted engineers in documenting detailed procedures for ECTD test and evaluation operations.
Prepared classified documents in compliance with established regulatory guidelines, including those up to the SECRET level.
Allocated costs and manage the budget for junior editors and writers, ensuring efficient resource distribution and project completion within financial constraints.
Reviewed and approved timesheets in Clockwise, TimeKeeper, and Unanet systems while managing multiple teams across different divisions within the directorate. Oversaw candidate assessment and selection to ensure alignment with organizational needs and culture.
Served as Quality Director on the Directorate Quality Board, successfully aligning all divisions through the implementation of the Lean Six Sigma approach and increasing Government-Furnished testing on DoD equipment. Led quality assurance efforts that resulted in an Engineering material readiness score of 94% during an Engineering inspection.
Assigned and monitored the training of divisional staff and personnel under my supervision. Evaluated day-to-day operations and performance through coaching, mentoring, and providing feedback to enhance the professional growth of team members
HCL America, Inc. July 9, 2021 – March 31, 2022
11710 Plaza America Drive, Reston, VA 20190
Responsibilities:
Position: Lead Technical Writer
Collaborated with the central engineering team to support all aspects of product documentation, including writing, proofreading, editing, managing documentation builds, and overseeing localization efforts.
Developed end-user and developer-facing content for both new and existing users.
Engaged with customers and internal teams to gather requirements for development and testing purposes. Synthesized information from various resources to ensure that changes and documentation updates were accurately reflected in Scrum tasks and planning.
Enforced documentation design, review, and storage guidelines to ensure consistency, accuracy, and compliance with organizational standards.
Validated and edited technical documents to ensure adherence to quality standards and required formatting guidelines, resulting in the publication of high-quality documents.
Managed technology in projects and provided technical guidance and solutions to ensure successful project completion.
Actively participated in the full software development lifecycle, from initial planning to deployment and maintenance.
Prepared daily and monthly reports and provided briefings to appropriate personnel and key contacts.
SAIC May 13, 2019 – January 4, 2021
6725 Odyssey Drive, Huntsville, AL 35806
Responsibilities:
Position: Communications Specialist
Researched, wrote and edited documentation for software components and applications in an agile environment, supporting the entire software development lifecycle.
Wrote and edited reports, manuals, instructions, and technical publications related to effectively work methods, procedures, installations, operation and maintenance of software and hardware.
Analyzed developmental applications and fielded software to derive operational procedures and develop related publications.
Organized material, managed processes, and produced publications in accordance with established standards for order, clarity, conciseness, style, and terminology.
Recommended solutions for documentation and illustrative needs to moderate scope and complexity by analyzing various factors, including applications, user interface, scope, format, and content.
Collaborated with engineers to translate requirements and technical data into diagrams, charts, mockups, lists, and tables that illustrate hardware and software capabilities. Participated in system tests of developed software in a laboratory environment using actual fielded hardware.
Analyzed business metrics based on work authorization documents using Deltek and Oracle platform services to maximize throughput and efficiency of allocated funding for project development. Assisted in updating and maintaining program financial projections, integrated master schedules, and monthly reports using Microsoft Office tools, including Excel and Project.
Actively participated in peer reviews of system requirements, design, test strategies, and lifecycle assessments of software and components.
Maintained the current filing and database system while identifying opportunities for improvement and efficiency enhancements.
VT Group February 21, 2017 – November 31, 2018
4100 Market Street, STE 100, Huntsville, AL 35808
Responsibilities:
Position: Technical Writer
Developed technical documentation for the U.S. Department of Defense, ensuring lifecycle sustainment of defense hardware and mission readiness.
Created and updated IETMs and IETPs using Arbortext and XML tools, based on engineering data, drawings, and source inputs.
Produced a wide range of technical publications, including RPSTLs, DMWRs, operator and sustainment-level TMs, MWOs, instruction books, and administrative documents.
Applied MIL-STD-2361 and MIL-STD-40051 standards throughout the documentation lifecycle to ensure compliance and technical accuracy.
Participated in peer reviews, logistics maintenance demonstrations, validations, and verifications to evaluate documentation usability and effectiveness.
Collaborated with cross-functional teams—including engineers, QA, vendors, and Army reps—to support change management and ensure technical manuals were mission-ready.
Utilized tools like SnagIt, MadCap, and Snipping Tool for cross-referencing visuals; reviewed blueprints, sketches, and specs to enhance clarity.
Finalized layout and design of publications, selected visual assets, and maintained document version control for quality assurance and continuous improvement.
Attended DoD training sessions to ensure alignment with modernization strategies and job-related training needs.
Banneker Industries, Inc. March 15, 2015 – February 17, 2017
128 Jetplex Circle, Madison, AL 35758
Responsibilities:
Position: Data Configuration Manager / Quality Inspector /Technical Writer II
Managed proprietary information within the Aviation, Space, and Missile Defense industry. Prepared, submitted, and formulated program budgets. Contributed to writing business proposals, establishing budgets, work instructions, and Statements of Work (SOW) for technical, production, and testing departments, ensuring streamlined efficiency in the production of SM3 and SM6 missiles. Developed work instructions for production control to manufacture high-quality missile components and hardware.
Served as a successful Aerospace Inspector in dimensional inspections of aerospace components. Adept at applying intermediate GD&T principles per ASME Y14.5M-1994 standards.
Used precision hand tools, gauges, optical comparators, and surface plate work. Possesses strong knowledge of inventory systems and purchase order management.
Collaborated and coordinated with the Director of Financial and Business Operations and the Budget Division to allocate resources for the Damage Control Equipment program and staging requirements.
Inspected and verified Certificates of Conformance (COCs) and First Article Documents for accuracy. Conducted quality inspections of Control Surface Assemblies, Dorsal Fins, Missile Canisters, Propulsion Ejector Assemblies, Wire Harnesses, and kitted electronic components integrated into missile systems.
Maintained document control procedures to ensure high throughput in missile production.
Provided photographic proof of configuration for comparison with selected missile drawings and models.
Performed data configuration management and distribution tasks, providing onsite technical services and support to various engineering groups.
Highly skilled in performance management activities, including preparing and conducting performance appraisals and evaluations, developing individual performance plans, implementing disciplinary actions, and awarding performance in accordance with organizational guidance and EEO policies.
Assigned and monitored training for divisional staff and personnel under my supervision. Evaluated daily operations and performance through coaching, mentoring, and feedback, leading to improved professional growth for team members.
Coordinated the planning and direction of simultaneous projects during advance planning and production phases, while resolving conflicts and integrating work within the zone. Implemented overall work assignments for both immediate and long-range objectives, achieving established scheduled requirements two months ahead of schedule.
Interfaced with OEMs and suppliers to obtain Government Furnished Equipment and information as required.
Managed subcontract purchase orders from inception to completion, including tracking, status updates, and reporting on material receipt.
Prepared over 200 production and deployment kits containing hazardous and other regulated materials to support engineering equipment maintenance during extended overseas deployments.
Coordinated logistical support for civilian personnel deployed onboard Naval operations to conduct missile testing.
Managed over 3,000 hours of onsite supervision and ensured accountability for more than 4,000 production hours while executing a safe production control process with zero accidents or injuries.
Awarded the NCMS Medal from the Society of Industrial Security Professionals for Outstanding Facility Security Awareness and Reporting, recognizing contributions to information, systems, and facility security awareness.
EDUCATION
Ashworth College, Norcross, GA Current
Bachelor of Science: Business Admin.
Minor: Systems Engineering
Ashworth College, Norcross, GA 2003 – 2005
Associate of Science: Business Admin.
Minor: Information Systems
SUMMARY of SKILLS
Offering over 10 yrs. experience with Government Contracts Databases:
Acceptable Quality Limit (AQL)
Attention To Detail & Personal Warranty
Best Practice Guidance
Business Ethics for Software Compliance
Capability Assessment Package (CAP)
Change Request (CR)
Common As-Built System (CABS) Operator
Continuous Improvement (CI)
Counterintelligence Awareness and Reporting
Cycle Counting in Prism
Customs Trade Partnership Against Terrorism (CTPAT)
Deficiency Report (DR)
Depot Maintenance Work Repair (DMWR)
Detailed Test Plan (DTP)
DI2E DevTools
Export Administration Regulations (EAR)
Event Record (ER)
eXtensable Markup Language (XML)
Final Test Report (FTR)
General Awareness of U.S. and European Controls
Good Laboratory & Manufacturing Practices (cGLP/cGMP)
Interim Data Report (IDR)
Interim Report (IR)
Interactive Electronic Training Manuals (IETMs)
International Traffic in Arms Regulations (ITAR)
IT Information Security Awareness
Joint Capabilities Release (JCR)
Knowledge of Jira
Lean Six Sigma (Yellow Belt)
Microsoft Office applications, Excel
Material Equipment List (MEL)
Memorandum (MEM)
PMS Editor/Viewer
Post Test Review (PTR)
Quality Management Systems (QMS)
RAYTrak Material Tracking
Recognizing Export-Controlled Technical Information and Export-Controlled Services
Recommendation for Safety Release (RSR)
Review Resumes and Interview Applicants
Safety Assessment Report (SAR)
Safety Requirement Specification (SRS)
Software Test Report (STR)
Support Plan (SP)
Systems Applications and Products in Data Processing (SAP)
System Detailed Design Document (SDDD)
System Test Pan (STP)
Tactical Incident Report (TIR)
Technical Manual (TM)
Test and Evaluation (T&E)
Test Plan (TP)
Test Plan Approval Memorandum (TPAM)
Test Record (TREC)
Test Readiness Review (TRR)
Understanding the Foreign Corrupt Practices
U.S. Export Controls for U.S. Based Employees Supply Chain, Transport
Visio
CLEARANCE
•Active Secret Clearance
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