Executive Assistant

Marianne Barese Senior-Level Executive Assistant

978-***-**** ***********@*****.***

Innovative senior-level executive assistant with extensive program development experience within highly competitive markets. Collaborative communicator with exceptional oral skills and the ability to work with all levels of management within various organizational divisions. A strong focus on customer care and satisfaction aiming to build relationships and promoting harmony across business lines and diverse units. Versatile professional with the ability to work independently or within a team.

expertise

C-Level Executive Support

Calendar Management

Project Coordination

Event Management

Organizational Management

Human Resources

Travel & Meeting Planning

Expense Reporting

Presentation Coordination

Experience & Notable Contributions

TESSERA Therapeutics Somerville, MA (Hybrid Contractor) July 2024 to Current

Executive Assistant – Legal Organization

Support the Executive VP General Counsel & Corporate Secretary

Extensive Calendaring - Prioritizing, Judgement and Balancing calendars with Executive Admins

Coordinate Travel Arrangements and Manage Expenses in Coupa and Egencia System – 4 VPs

Maintain and track sensitive/confidential agreement for corporate governance

Support Board meeting, Compensation Committee and Audit Committee

Manage Legal SharePoint Sites – Executive Board Meetings and Intellectual Property

Manage all document requests, distribution, logistics and meeting minutes for Executive Board Meetings

Create and Maintain Purchase Orders in Coupa

Notarize all legal documents for all legal organization

SUMITOMO Pharmaceutical America Marlborough, MA (Remote Contractor) July 2023 to July 2024

Paralegal Assistant – Intellectual Property

Support the IP teams expenses

Create Purchase Orders and Statement of Works

Review and docket all incoming Foreign, US and PTO emails

Provide updates on applications, process procedures, deadlines to point of contact attorneys

Work with Outside Counsel and Foreign Associates on pending Grants, Action Items and Patents

Support annuity system and reporting for legal counsel.

Manage and update CPI docketing system for Annuities, Patents and Office Actions

SUMITOMO Pharmaceutical America Marlborough, MA February 2021 to July 2023

Executive assistant – Legal, Audit & Compliance

Support the Executive VP General Counsel & Corporate Secretary & VP Internal Audit & Risk Management

Extensive Calendaring - Prioritizing, Judgement and Balancing calendars with Executive Admins

Coordinate Travel Arrangements and Manage Expenses in Concur System

Maintain and track sensitive/confidential agreement for corporate governance

Support and Attend all Board meetings for Sumitomo Pharma Holding, Sunovion and Sumitomo Oncology

Manage all document requests, distribution, logistics and meeting minutes for Executive Board Meetings

Notarize on all legal documents for all legal organization as well as for the Company

SUNOVION Pharmaceutical Marlborough, MA February 2021 to February 2022

(Transferred to Sumitomo Pharma America)

Sr. Administrative Assistant – Worldwide Commercialization Planning & Launch Excellence & Advocacy Relations

Extensive Calendaring - Prioritizing, Judgement and Balancing calendars with Executive Admins

Coordinate Travel Arrangements and Manage Expenses in Concur System

Manage & Create Master Service Agreements, Statement of work, PO’s, Change Orders, and Invoicing

Manage & Create Sponsorships in CASE & SEPA for Advocacy Relations

Manage Teams sites – Updating team documents.

Updating Sr. Staff slides for staff meeting – Special Events & Agenda

Providing back up administrative support for Executives

BOSE CORPORATION Stow, MA February 2017 to July 2020

Sr. Executive Assistant – Digital Office

Support C-Level Management and Executive Staff

Extensive Calendaring, Travel Arrangements (Domestic & International), Meetings Rooms and Catering

Prepare data for Sr. Staff Meetings – Minutes/Action items, Agenda Coordination

Work with purchasing on Ariba shopping carts – SRM & SAP Ariba Superuser

Facilities Management – Manage all office space, moves requests and assignments – 3 Bose Locations

Work with varies groups within the Bose organization on cross functional events

Workday Superuser Administrator

NASOYA FOODS USA, LLC Ayer, MA April 2016 to February 2017

Executive Assistant – President/CEO and COO

Support C-Level Management (CEO & COO) and Executive Staff (HR/Marketing/Sales/Operations/Finance/IT)

Coordinate Executive Calendars, Travel Arrangements, Meetings, Events and Manage Expenses

Prepare data for weekly presentations and meetings – Budgets, Forecasts, department spending’s

Oversee all Contracts & Legal Documents, NDA, SOWs, Co-packer & Broker Agreements

Work with all vendors/contractors for Building Maintenance

Administrator Super user for Concur Travel & Expense System

Provide New Hire Orientation Training

VCE Marlborough, MA January 2011 – March 2015

January 2013 – March 2015

Executive Program Manager – Global Training Program

Managed quarterly metrics to measure successes, losses, and overall utilization.

Managed training portal pages for internal, partner institutions and customers

Administered the Learning Management System for the creation of courses.

Coordinated training and education of all VCE products for Sales and Presales new hires.

Reviewed student evaluations to provide feedback to management team.

January 2011 – January 2013

Executive Program Manager – Customer Technology Center and Proof of Concept Lab

Coordinated the day-to-day operations for the Customer Technology Center.

Monitored requests to mailbox & calendar maintenance for briefings, proof of concepts and remote demo requests.

Coordinated scheduling of logistics between account team and the customer including catering, transportation, lodging and events for customer visits.

Managed the Speaker Bureau Resources for subject matter expertise to engage in customer visits.

Maintained Metrics for all customer visits to the Center to report success rate to upper management.

Built relationships with Sales & Presales to collaboratively work towards a successful customer visit.

Appointed as Project Lead for opening of Customer Technology Center.

INTEL MASSACHUSETTS Hudson, MA November 2005 – December 2008

Senior Administrative Assistant

Supported C-Level Management (President, CEO and CFO) while on site.

Coordinated executive calendar, made travel arrangements, organized meetings and events, managed expense reports and oversaw the organizational office space for 380 employees.

Oversaw new hire orientation and processed new hire paperwork.

Prepared data and presentations for quarterly meetings and managed Co-Op coordinator internal program.

Maintained SharePoint team site.

Education and Awards

Waltham High School – Graduate 1988

Notary Public for Massachusetts

Travel and Tourism Certificate – Travel Education Center

Microsoft Office – Advanced Certificate

Project Management Courses

Software:

Microsoft Office Suite Word Excel PowerPoint Outlook (Advanced Skills)

Concur Expense Management System SharePoint Salesforce SAP SRM & Ariba Superuser SABA Learning Management System Skype for Business/Microsoft Teams/Zoom Workday ECMS Veeva CRM Basware AP

Oracle PO System CPI Docketing System

Awards and Recognition:

Accolades Recognition Awards – (2021 – 2023)

Bose Going Beyond Award – (2017 & 2018 & 2019)

Customer Service Award – Corporate Engineering (2011)

Special Recognition Award – Sales and Pre-Sales (2011)

Customer Excellence Award – Sales (2001)

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