Administrative Assistant Executive

Location:

Woodbury Heights, NJ

Posted:

June 23, 2025

Contact this candidate

Resume:

Patti Spencer

**** ********* ****

Woodbury Heights, NJ 08097

856-***-****

***********@*****.***

OBJECTIVE

Due to retiring in 2023 I am currently looking to obtain position that will utilize my skills, abilities and experience to contribute to the company's success on a remote part-time basis.

SUMMARY

45 years of administrative experience; this experience includes being an Administrative Office Manager, Executive Administrative Assistant, Administrative Assistant, Word Processor, Sales Assistant, Accounting Payable and Accounts Receivable Clerk. I have worked in a variety of industries such as the Food Supply, Book Publishing, Music, Environmental Engineering, Insurance and Pharmaceutical.

During these years I have had the opportunity to work with a variety of office equipment and programs which include Microsoft Office Suite (Word, Excel, Projects, Access and PowerPoint), Lotus, Visio, Deltek, Concur, QuickBooks, SAP, LN, Esker, Cisco, Adobe, CADD, Desktop Publisher, and Avaya 10 Line Telephone System. EXPERIENCE

Burlington Stores, Burlington, NJ

Remote Accounts Payable Analyst 06/2021 – 08/2023

Remotely Process Invoices and Verification: Receiving, reviewing, and processing a high volume of invoices, ensuring accuracy and compliance with internal policies and procedures. This includes tasks like three-way matching of invoices to purchase orders and receiving documents. Payment Processing: Preparing and processing several types of payments to vendors, including checks, electronic transfers (ACH), and wire payments. Vendor Communication: Responding to vendor inquiries regarding invoice status and payment processing, resolving discrepancies, and maintaining strong vendor relationships. Documentation and Record Keeping: Maintaining organized and accurate records of invoices, payments, and vendor information for audit and compliance purposes. AmeriSource Bergen, Thorofare, NJ

Accounts Payable Clerk 07/2018 – 06/2021

Review vendor invoices for AmeriSource Bergen and HD Smith in SAP, LN Esker and ORG, check for overages or shortages, request invoices from vendors when needed. Ensuring all open GR lines requiring a GR clearing for vendor’s that are not on a no bill only list, are marked at 18 days from the receipt date. Keep a resolution process for all assigned AmeriSource Bergen, BESSE Medical, MWI Veterinary and HD Smith’s open GR lines at 12 days aging and carry a minimal number of lines to the 30 day or older time frame. This position was an On-Site position until March 2020, it became fully remote due to the COVID-19 pandemic. AmeriHealth Caritas, Philadelphia, PA

Executive Administrative Assistant 06/2014 - 12/2017 Act as the point of contact between the executives and internal/external clients; Undertake the tasks of receiving calls, taking messages and routing correspondence; Handle requests and queries appropriately; Arrange meetings, appointments, provide meeting reminders; Make travel arrangements for 3 Executive Vice Presidents, and 5 Managers. Order office stationery; Create purchase orders and check request; Monitor office supplies and research valuable deals for office supplies; Produce reports, presentations and briefs; Develop and carry out an efficient documentation and filing system. Roux Associates, Inc., Logan Township, NJ

Office Administrative Manager 12/1996 - 03/2014

Working directly under the Vice President/Principal Scientist my duties included but were not limited to: Scheduling meetings and appointments; Organize the office layout; order stationery and equipment; Maintain the office condition and arrange equipment repairs; Partner with HR to update and maintain office policies and procedures as necessary; Organize office operations; Coordinate with IT department on all computer and office equipment working conditions; Ensure that all vendor invoices match up with POs and paid accordingly; Audit Client Invoices and mail on a timely basis; Manage contracts, price negotiations with vendors, Manage office G&A budget and reconcile month-end G&A budget spend, Provide general support to visitors; Assist in the on-boarding process for new hires; Address employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements); Liaise with facility management vendors, including cleaning, catering and security services; Plan in-house or off-site activities, celebrations and conferences. Create and update documents, presentations, excel spreadsheets; Manage the Receptionist, Word Processing Department and CADD Department.

Sony Music, Sewell, NJ

Administrative Assistant – Purchasing Department 07/1993 - 08/1996 Maintained strong working relationships with vendors; review and update purchasing agreements as needed; Develop an active process for measuring supply inventory and determining the purchasing needs based on quarterly and annual numbers; compare product deliveries with purchase orders and contact vendors when there are discrepancies; Receiving calls, take messages, create, update and route correspondence.

Holt, Rinehart & Winston, Bellmawr, NJ

Sales Assistant 09/1990 - 05/1993

Maintained promotional database by inputting invoice and bill-back data; Update managers by consolidating, analyzing, and forwarding daily action summaries; Resolved order and inventory problems by investigating data and history; identifying alternate means for filling orders. Researched promotion details, regular and special prices; forward resolution to managers. Provide product, promotion, and pricing information to customer by request.

Campbell Soup Company, Camden, NJ

Distribution Logistics 06/1980 - 05/1990

Review daily ingredients reports from each manufacturing plant checking the Specs of the tomato paste in order to ship to correct Storage Facilities. Check each plant’s inventory reports to ensure each plant is receiving the correct amount of paste for their production. Contact warehouse and Railroad to arrange pick up and transport of product. Keep track the railcar’s progress during transport from warehouse to the plant. If there is any type of delay with railcar reaching the plant in time for production due, contact warehouse and contracted trucking companies to arrange an emergency truckload shipment to the plant in need of the product. Work with trucking and storage companies negotiating yearly rates. Work closely with all the manufacturing plants to ensure their inventory is always stocked for production. Create and distribute daily reports to upper management and all manufacturing plants. EDUCATION

Computer Learning Center, Philadelphia, PA 03/1989 - 03/1989 Earned: Certificate Microsoft Office Suite

Associated Business Careers, Audubon, NJ 09/1978 - 03/1979 Earned: Certificate Keypunch/Data Entry

Deptford Township High School, Deptford Township, NJ 09/1975 - 06/1978 Earned: High School Diploma

ACHIEVEMENTS

While employed at Roux Associates, I was the main contact person during the Construction of our new office building now located in Logan Township, NJ. This included meeting with Realtors, Contractors, Electricians, Telephone/Internet Installers, Township Employees and Moving Companies. The new was building built, completed and fully functional within a six-month timeframe, and the employee were successfully moved into the building before our deadline with little to no interruption of their workload. CERTIFICATIONS AND LICENSES

Notary Public issued by State of New Jersey in Gloucester County, NJ Issued: 03/2023 Expires: 03/2028 REFERENCES:

Mrs. Jacquelyn Love

Retired Deputy Mayor Deptford Township

912 Church Street

Deptford, NJ 08096

856-***-****

Ms. LaTonya Tucker

AmeriHealth Caritas

100 Stevens Drive

Philadelphia, PA 19113

215-***-****

Mr. Wayne Love