Document Controller Project Management

PERCIVAL D. LOLARGA

*** ***** *, ***** *****, Maguinao, San Rafael, Bulacan Phils. 3008 : +630********** ***************@*****.***

POSITION DESIRED

LEAD / SENIOR DOCUMENT CONTROLLER

SUMMARY

CAPABILITIES

Experienced in EPCC/Project Management Team for Oil & Gas, Petrochemical, Refinery

and Construction Projects. Specialized in DCC set up for resource industries – Engineering, QA/QC and Vendor Documentation.

Highly organized & self-correspondent. Excellent communication and interpersonal skills, self-motivated; ability to work independently, take direction, fit in and work well with people at all levels.

Excels in fast paced environment, multi tasker.

Well versed in Document Control, Planning/Weekly Progress Report, Administrative Works and Store Site Materials.

Experienced in Electronic Document Management System (EDMS), Project and Operations

Document Management System (PRODOM) as web based EDMS, MFiles and Vendor Document Management System (VDMS).

Proficient in creating standard Master Document Register and Vendor Document Register with weightage progress measurement etc., in accordance to Client and the Project compliance.

CAREER PROGRESSION

General Manager/Operator

Algrane Enterprises

Hauling Import & Export Cargo Trucking Services

856 National Highway San Roque, San Rafael Bulacan Phils.

Document Controller

Fire Fighting Department

Econosto Mideast B.V. an ERIKS Company

Dubai Investments Park 1

Dubai UAE 60789

/ Econosto Mideast W.L.L.

P.O. Box No. 31316, Logistic Village Qatar Zone 91

- Wadi Abu Seleel Al Wukair, Qatar

Client: Trans Gulf

Project: MSHEIREB DOWNTOWN-DOHA PHASE 2 / Fire Fighting System Project Value: QAR 30 Million (Project Completed)

Senior Document Controller

Oil and Gas Projects Division

AHI Carrier Fzc.

P.O. Box No. 122341, B1 (22-24) SAIF Zone Sharjah UAE Client: YAMGAZ

Project: YAMAL LNG MR1 (Russia)

Project Value: €60 Million

Project: YAMAL LNG MR3 (Russia)

Project Value: €30 Million

Project: YAMAL LNG MR4 (Russia)

Project Value: €30 Million

Feb. 01, 2017 to Jan. 31, 2020

June 04, 2015 to Jan. 31, 2017

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Oct. 21, 2014 to May 31, 2015

Lead Document Controller

Project Management Department

SEKO Middle East FZE

P.O Box No. 42090, Sharjah, Hamriyah Free Zone 2 Phase II Client: National Petroleum Construction Company

/ Samsung Engineering Co.,Ltd.

Project: Umm Lulu Field Development Package1/

Chemical Injection Skid Package-22 Skids Project Value: €5.4Million

Project: Takreer Carbon Black & Delayed Coker Project/ Chemical Injection Skid Package-39 Skids

Project Value: €3.9Million

Lead Document Controller (PMT-DCC Head of Department)

Project Management Team DCC Department

PETROLSTEEL Company Limited (A Rotary Company)

Jubail Industrial 2 City 31961 Kingdom of Saudi Arabia /

Rotary Engineering Limited Company

17 Tuas Avenue 20 Singapore 638828

Client: Saudi Aramco Total Refining and Petrochemical Company Project: Jubail Export Refinery Plant Project Package 6

Project value: SGD$1.1Billion (Project Completed)

Administrator

Sumitomo Mitsui Construction Co., Ltd. Administration Department

4 Leng Kee Road #06-05, SIS Building Singapore 159088

Project: SPT Olefins Recovery

Client: SHAW STONE & WEBSTER ASIA, INC.

Period: April 21, 2009 – September 20, 2009

Project: Shell Eastern Petroleum Complex Methyl Ethylene Glycol Client : FOSTER WHEELER INC.

Period: March 7, 2008 – April 20, 2009 (Project Completed) Project value: US$60 Million (Project Completed)

Customer Service Representative (US Account)

Trigger Department

Teleperformance Phils., Inc.

4/flr Octagon Building San Miguel Ave. Ortigas Center, Pasig City Phils.

Telephone Sales Representative (US Account)

Air Relay Inc.

18/flr IBM Plaza Building Eastwood Libis Quezon City

Helpdesk Specialist

Philippine Wireless Inc.

21/flr Strata 2000 Building Ortigas Center, Pasig City

Data Analyst

Philippine Long Distance Telephone Company (PLDT) 5/flr MGO Building Legaspi St., Makati City

PROVEN JOB ROLE

Document Controller

July 21, 2013 to Oct. 20, 2014

Nov. 03, 2009 to July 15, 2013

Mar. 07, 2008 to Sept. 20, 2009

Oct. 05 2005 to Feb. 25, 2008

May 21, to August 21, 2005

Jan. 01, to April 21, 2004

Jan. 26, 1998 to Dec. 30, 2002

Over all in-charge of Project Document Control and Management

Control documentation and data in accordance with the client required procedure

Prepare Documentation Work Flow, Escalation Work Flow, Systematic Procedures and Document Matrix

Ensure and maintain master copy for all types of documents and archives data for historical purposes

and overseeing documents are file punctually, with quality and proper revision number in project specific folder.

Support in the compliance audits for ISO 9001

Regular updating of Store Site Materials Log, Method Statement Register, Request for Information Register, Letter

Register, MDP2 Transmittal Note Log, Fire Fighting Drawings List and distribute

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Regular updating Weekly Progress Report for Client submission

Prepare transmittal – record, update, track all incoming and outgoing documents

Prepare and monitor Material Requisition Note new request, Purchase Order and Delivery Note Log and follow up

pending site materials not yet received on site.

Compile pending for approval of Drawings, Materials, Method Statement and RFI overdue based on Client approval

cycle for shop drawings, for review, for construction, etc., and follow up

Prepare summary letters pending no reply and follow up

Work closely with other Project Team and counterparts from client to expedite and ensures documentation runs

smoothly

Ensure that all the confusions are cleared that all documents have no errors in file-names, submission stages, etc.,

before submitting to system or nest departments

Responsible for the final dossier handover

Senior Document Controller

Over all in-charge of Project Document Control and Management

Control documentation and data in accordance with the client required procedures

Prepare Documentation Work Flow, Escalation Work Flow, Systematic Procedures and Document Matrix

Ensure and maintain master copy for all types of documents and archives data for historical purposes

and overseeing documents are file punctually and with quality thru the main server or MFiles (EDMS)

Support in the compliance audits for ISO 9001, ISO 14001

Prepare transmittal – record, update, track all incoming and outgoing documents

Prepare weekly variance documents deliverables and documents pending for submission in VDBX (EDMS-Client) from

Mechanical / E & I / HSE/QA/QC / Commercial documents and follow up

Prepare Comments Resolution Sheet (CRS) and distribute

Regular updating HVAC Technical Deviation log in/out and follow up pending for approval and pending reply

Create summary of pending documents overdue no reply prior from approval cycle for review, construction, etc., and

follow up

Work closely with other Project Team and counterparts from client to expedite and ensures documentation runs

smoothly

Ensure that all the confusions are cleared that all documents have no errors in file-names, submission stages, etc.,

before submitting to system or nest departments

Regular updating of document list/deliverables status/Forecast List for each module reference number and distribute

Responsible for the final dossier handover

Lead Document Controller

Over all in-charge of Project Document Control and Management

Control documentation and data in accordance with the client required procedures

Prepare document submission flow chart, systematic procedures and document matrix

Ensure and maintain master copy for all types of documents and archives data for historical purposes

and overseeing documents are file punctually and with quality

Support in the compliance audits for ISO 9001, ISO 14001

Distribute inter-discipline with stamp for ‘Issued for Construction’, ‘As-Built drawings’ and ‘Controlled’

Create company standard document control list with man hours, forecast dates, revision and document status remarks

Prepare weekly variance documents deliverables man hours progress report

Prepare summary of pending documents overdue no reply prior from approval cycle for review, acceptance,

construction, etc., and follow up

Conduct training for DCC in SEKO Cluj-Napoca Romania regarding PROJECT DOCUMENT MANAGEMENT

PROCEDURES and creation of Master Document Register in accordance to the Client

Overseeing 5 DCs SEKO Cluj-Napoca Romania regarding Client Project Document Management Procedures for every

submission of e-files and hard copies, and Work Flow for every Project

Work closely with other Project Team and counterparts from client to expedite and ensures documentation runs

smoothly

Ensure that all the confusions are cleared that all documents have no errors in file-names, submission stages, etc.,

before submitting to system or nest departments

Regular updating of document list/deliverables status and distribute

Lead Document Controller (PMT-DCC Head of Department)

Over all in-charge of Project Document Control and Management

Control documentation and data in accordance with the client required procedures

Prepare document submission flow chart, systematic procedures and document matrix

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Control incoming & outgoing correspondence such as Technical Bid Evaluation, Waiver, Engineering Change Request, Site Technical Queries, Interface Queries and Technical Queries to all discipline, subcontractor & related parties

Support in the compliance audits for ISO 9001, ISO 14001

Ensure and maintain master copy for all types of documents and archiving data for historical purposes

Supervise 5 DCs for transmitting e-files and hard copies in & out documents and are file punctually and with quality

Compile and control all internal and external QA/QC documents/drawings/specifications/manuals/reports

Attend weekly progress report with PM, CM, PE and Client and prepare MOM

Assist completion of requests to discipline by performing searches, retrieval, copying and uploading /downloading e-

files

Prepare transmittal – record, update, track all incoming and outgoing documents

Prepare and submit documents and drawings as per client standard procedure thru File Transfer Protocol (FTP)

via Project and Operations Document Management System (PRODOM) as web based EDMS

Prepare and consolidate Master Document Register & Vendor Document Register Change Request for next revision

for New, Modify and Cancel documents and submit to Client for approval and in Project and Operations Document

Management System (PRODOM) as web based EDMS

Ensure that all the confusions are cleared that all documents have no errors in file-names, submissions, etc., before

submitting to system or nest departments

Prepare summary of pending documents no reply for review, acceptance, construction and follow up

Consolidate commented documents from client and send to expeditor Engr. for necessary action and next revision

Work closely with other Project Team and counterparts from client to expedite and ensures documentation runs

smoothly

Distribute inter-discipline with stamp for ‘Issued for Construction’, ‘As-Built drawings’ and ‘Controlled’

Maintain the document with proper revision number in project specific folder

Prepare weekly summary final documentation status tracking

Responsible for the final dossier handover

Prepare 5 DCs monthly timesheet with working hours and duties completed

Administrator

In-charge of all administrative matter in the project site

Prepare timesheet and record leave of absence for staff and workers

Arrange schedule for Enhance Safety Orientation course, Safety Induction Training course and other courses for the

staff and workers required by Ministry of Manpower (MOM) and clients

Prepare weekly summary report for workers mobilization and demobilization

Prepare and arrange Dormitory required documents for check in, permanent check out, temporary check out, and

entry/exit for supervisor’s and workers

Prepare time sheet with hours with the work completion

Prepare and Monitor Dormitory accommodation and transportation monthly back charges

Prepare and process all necessary documents for Jurong Island passes (service provider, temporary, visitor, extension,

and cancellation) and Project Construction Site passes (permanent, temporary, visitor, extension, and cancellation)

Monitor and process Petrochemical Complex passes (construction site) reference no. for Visitors and permanent entry

of Drivers and Pedestrians

Prepare schedule for staff and workers transportation service

Prepare Acumed Clinic (company accredited clinic) charges payment, Acumed Clinic form for check up and monitor

Medical Certificate for workers and staff

Supervise 2 admin. assistants for every dormitory application and site passes are process properly and correctly

Prepare monthly admin. staff timesheet with working hours and duties completed

Customer Service Representative

Responsible for handling activation of Sony & Dell embedded Wireless broadband cards and external Sprint connection cards.

Process and activate new Sprint Mobile phone line subscription, Electronic Serial Number (ESN) swap, Plan change, Coverage Service Address (CSA) swap, payment, port-in mobile number and change of Mobile Directory Number (MDN)

Provide assistance in customers’ billing complaints and subscribers’ Request for creating additional subscription on their Sprint with Nextel account (US account) through inbound and outbound calls

Telephone Sales Representative

Market the services of Direct Merchants Bank Platinum Master cards and Cross country Bank Visa Gold Credit Cards (US account) through outbound calls

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Helpdesk Specialist

Data Analyst

EDUCATION

Responsible for handling subscribers’ complaints, answering inquiries, following-up customer requests for service or repairs concerning Freehand, Accesscard, Easynet ISP and PT&T telephone lines

Record, update and coordinate status of subscribers’ requests through their respective branch offices

Formulate Area Codes (Bgy, City and District) for the Service Area Maintenance (SAM) Policies and Guidelines Manual Prepare data for SAM Conversion and Terminal List – Terminal Data of Exchange for conversion

Facilitate SAM clean-up of the Visayas-Mindanao Group

Monitor and maintain the SAM Parameters

Coordinates with business offices and facilities for the verification/correction of addresses of SAM records in the Integrated Customer Management System (ICMS)

Analyse and organize Program Change Request (PCR)

Assist other Department in trouble-shooting problems on Auto-allocation of Cables, EN/EL & Telephone Numbers Assist other Department in creating and maintaining Cable Facilities in Integrated Customer Management System (ICMS)

Recommend approval for the creation of Service Area Master of New Install (NI) service order for new customer Assign Telephone number, EN (Equipment Number) and EL (Equipment location) to subscriber’s telephone applications

Assign Cable facilities to subscriber’s telephone application

Scans using Micro Computer Systems (MCS) model 550A Read Test Unit (RTU)

(Model 550A is used with analog or digital responder located in Local Central office or tandem exchange)

Verify working and non-working telephone lines thru the Main Distribution Frames (MDF) and to check existing cable pairs and update listed addresses of their respective exchanges.

Prepare summary reports of cable facilities containing the following information: Number of working, defective and available cables for assignment.

2007- 2008

1995 -1997

1989 - 1992 TRAININGS/SEMINARS

Phoenix One Knowledge Institute / Certificate Course on Web Development AMA Computer Learning Center / Computer System Design and Programming Polytechnic University of the Philippines / Business Office Administration

MS Excel Expert (with award) / 4th July, 2014 OHSEC Pinoy Group, Dubai, UAE

Primavera (P6) / 4th July, 2014 OHSEC Pinoy Group, Dubai, UAE

SAP Trainings: Basic SAP Navigation, Purchase Requisition Processing, Purchase Requisition Reports,

Purchase Order Processing, Purchase Order Reports, Purchase Order Approval, Good Receipt (MIGO)

Trainer: Mr. Chew Tong Seng / Rotary RMIC / 61 Jurong Island Highway, Singapore 627860 / 20-21 July-2011

Industrial Training Centre Pte. Ltd. / Oil & Petrochemical Safety Orientation Course

& Construction Safety Orientation Course / 39 Tuas Basin Link Singapore 638772 / November 11-12, 2009

Exxon Mobile Enhance Safety Orientation Course / Area 17 SPT Training & Security Centre

Banyan Ave. Jurong Island Singapore / Sept. 18, 2008

Oil Petrochemical Safety Orientation Course

Foster Wheeler Inc. / March 7, 2008 / 91-A Ayer Merbaud Jurong Island Singapore

SPRINT Customer Service Rep. / 4/flr Octagon Building San Miguel Ave. Ortigas Center Pasig City

October 5 – November 5, 2005

Networking Troubleshooting / Linksys Devices ( Wired and Wireless G & B) / March 28 to May 2, 2005

Link2 Support Incorporated / 5/flr Techno One Plaza Bldg. Eastwood Libis Quezon City

Advance Communication Course / Dec. 14-21 2004 / Contact Center Institute

Suite 1909 Prestige Tower Emerald Ave., Ortigas Center Pasig City

Telephone Sales Representative / Air Relay Incorporated

18/flr IBM Plaza Bldg. Eastwood Libis Quezon City

ICMS Service Area Maintenance Training Course / February 10, 1999

Philippine Long Distance Telecommunication Company / 5/f lr Mgo Building Makati Ave., Makati City

PERSONAL DETAILS

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Nationality Date of Birth Marital Status Passport Expiry Date Computer Skills

REFERENCES:

To be furnished upon request.

: Filipino

: 21st Feb. 1973 : Married

: P5339641A

: December 13, 2022

: EDMS, MS Excel expert, Primavera 6, MS Office Applications, Adobe Acrobat, PDF Converter Professionals,

PDF Tools, PRODOM, SAP, MFiles

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