Data Entry Administrative Assistant

*** *** ****

Natchitoches, La. *****

***/***-**** [Website]

********@*****.***

SHEILA MCMANUS

OBJECTIVE To obtain a challenging position with a company where there is room for potential growth. PROFESSIONAL ACHIEVEMENTS

Acadiana Legal Services 10/2020 – Present

PARALEGAL

• Generate monthly and quarterly reports for auditing

• Secretarial support to Unit Attorneys

o Advise attorneys on new and existing cases

o Enter attorney notes to client files

o Process/Maintain legal documents for attorneys for court

• Data Entry

o Process new clients

o Create electronic files

o Create and save documents to electronic files

JVIC INDUSTRIAL INC 10/2015 – 8/2018

FIELD ACCOUNANT

• Verify attendance, hours worked, and pay adjustments, and post information into designated records

• Enter daily timesheets into weekly payroll spreadsheet to be processed at Corporate

• Receive invoices and code to proper job and cost code

• Allocate daily per diem and mileage for employees

• Create and maintain job files with all associated cost paperwork i.e. payroll, inventory movement, 3rd party purchases and rentals

• Create purchase requisitions for Project Managers and Superintendents to buy or rent items needed for jobs

• Maintain employee files – both field staff and office staff

• Distribute ComData cards to new employees

• Run weekly reports for Corporate for billing purposes

• Weekly review of all jobs for quick billing turnaround and cost maintenance

• Order and maintain office supplies

• Assist in onboarding of new employees

• Sites worked at: BASF Geismar, Shell Convent, Valero Meraux, BASF Freeport, Tx

TURNER INDUSTRIES, LLC 04/2014-05/2014

Tool Room Attendant

• Maintained control of tool room, issued tools and supplies to production personnel; returned tooling to assigned tool room location and kept company property well maintained and clean, stocked tooling and supplies, re-stocked the tooling dispensing machines daily or as needed.

• Duties also included conducting inventory count of workstations, conducting inventory cycle counts of tool room inventories, as scheduled

• Checked boxes and verified packing slips

TOWN OF MONTGOMERY

Town Clerk/Administrative Assistant 02/2001 – 03/2014

• Assistant to the Mayor. Prepared and maintained all Council records and other official municipal documents, such as scheduling and confirming all aspects of Town meetings

• Aided in supervision of elections within the Town. Issued various licenses and permits, recorded various documents and vital statistics

• Work involved extensive public contact in collecting various files and providing information, and in issuance of licenses

• Work was performed in accordance with the charter, ordinances and general law, and required initiative, judgement, and ability to work effectively and independently with the public and other officials

Administrative Assistant 01/1999 – 01/2001

• Duties included answering phone, prepare and mail all US/UPS/Fed Ex packages, sort and distribute incoming mail, oversee all aspects of publication orders including inventory and maintenance of inventory, oversee all administrative aspects of meetings including scheduling and confirmations

• Assisted Office Manager in all areas, filing of materials in general files area, assist with bookkeeping/accounting functions

• Assist Office Manager in developing and instituting methods for office policies

Page 2 Sheila McManus

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