Accounts Payable Manager

Summer C. Douglas

************@*****.*** . 470-***-****

PROFESSIONAL EXPERIENCE SUMMARY

Accomplished Accounts Payable Manager with over 15 years of experience in overseeing and managing the accounts payable functions for large-scale organizations. Ability in improving workflows, ensuring prompt payments, reducing operational costs, and supporting financial compliance. Proven history in leading teams, implementing process improvements, and collaborating cross-functionally with departments to support organizational goals. Proficient in Microsoft Office Suite; Excel, Outlook, Dynamics, Word, PowerPoint, NetSuite, QuickBooks Blackline, Meditech, TMW, Truckmate, TMT, Laserfiche, Image Now, Lawson, IMOPS

CATALIS - (Alpharetta, GA)

Accounts Payable Manager 2023-Present

Lead and manage a team of 2 accounts payable professionals, ensuring the prompt and exact processing of invoices, expense reports, and payments for a multi-million-dollar organization.

Oversee the full accounts payable cycle, including invoice review and approval, vendor communication, payment processing, and reconciliation.

Collaborate with cross-functional departments such as procurement, legal, and finance to resolve discrepancies and improve payment processes.

Develop and manage key performance indicators (KPIs) to watch accounts payable performance, ensuring alignment with company targets and prompt resolution of issues.

Maintain compliance with all internal policies, financial regulations, and industry standards.

Train, mentor, and evaluate accounts payable staff to foster professional growth and ensure the continuous improvement of processes.

NSC (Atlanta, GA)

Accounts Payable Manager 2020-2023

1099 reporting and filing

Responsibly ensured the accuracy of the entire Accounts Payable process as it relates to: Vendor payment, vendor relationships, receiving processing and payment of invoices.

A weekly review check runs for assigned companies and runs necessary reports to ensure integrity of checks and invoices paid.

Responsibly developed, implemented and created AP policies and procedures.

Manage, coach, and train Accounts Payable staff.

Oversee credit cards, check requests and processes ACH payments.

Communicate with operations on processing issues, AP cut-off dates and other items as needed.

Prepare and review monthly AP aging reports to check the status of invoices and credits; resolve issues with older invoices and open credits.

AAR Corp. (Chicago, IL)

Sr. Accounts Payable Supervisor 2019-2020

Manage all accounts payable tasks, including disbursement and customer vendor relations 1099 and W-9 maintenance and compilation for year-end filing.

Vetting of new vendors through privacy and confidentiality controls prior to onboarding

Maintain vendor primary database with secure updates to remittance and banking instructions.

Liaise across various departments such as Sales, Marketing, Human Resources, Treasury, FP&A, G/L Accounting, Payroll and with the legal team of the organization.

Develop and enforce adherence to policies and procedures of the company towards improving payment processes.

Management of Vendor Master team through, assigning, and directing work; appraising performance; conflict resolution; setting individual and departmental goals that inspire growth and development.

CBSL Transportation Services, Inc.- (Chicago, IL)

Accounts Payable Manager (2017-2019)

Manage all activities in the payable accounts function for all three locations-Chicago, IL Houston, TX, and Reserve, LA.

Ensure prompt payments of vendor invoices and expense vouchers and support correct records and control reports by reporting directly to the CFO.

Directed the development and implementation of key initiatives to follow GAAP processes and procedures for the accounts payable department.

Review applicable accounting reports and accounts payable register to ensure accuracy.

Look for and partner with dependable vendors and suppliers while managing their performance and keeping the highest code of ethics and conduct.

Compiled and prepared financial information including account reconciliation and analysis.

Process, support and update 1099 and W9 file for year-end including review of vendors.

Ensure that project/department milestones/goals are met and adhered to approved budgets.

Interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Norwegian American Hospital - (Chicago, IL)

Accounts Payable Coordinator 2014-2017

Used industry insight and unique methods of solving problems such as over 1 year of backlogged payments, managed the expansion of the department including training new employees, implemented a share drive to reconcile discrepant invoices and for electronic approval.

Created departmental policies and procedures to be consistent with GAAP regulations.

Accounts Payable liaison to employees and vendors aiding with calls and inquiries; using excellent customer service skills to ensure the timeliness of payments.

Pay vendors by monitoring discount opportunities, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation.

Reconcile processed work by verifying entries and comparing system reports to balances.

Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.

Maintain accounting ledgers by verifying and posting account transactions.

Verify vendor accounts by reconciling monthly statements.

Provide correct and effective document preparation and records management compared to the AP function per records retention policies and procedures.

Northside Hospital - (Atlanta, GA)

Accounts Support Specialist (2010-2014)

Audited new vendor request forms before setting up payments in the vendor payable system.

Created check requests and audited expense reports.

Bank reconciliations using Blackline.

Created contractual agreements, proposal packages, budgets, and monthly marketing campaigns.

Performed data entry as well as organized and supported large database.

Responsibly coordinated travel arrangements for upper-level executives

3-way matching Purchase Orders to invoices.

Reconciled processed work by verifying entries and comparing system reports to balances.

Verified vendor accounts by reconciling monthly statements.

Entered new or updated vendor names and data.

Board Member of the Employee Leadership Committee

EDUCATION

Development Dimension International- Leadership Certification - 2019

Institute of Finance and Management: Accounts Payable Manager Certification -2019

Herzing University: Bachelor of Science Accounting, 3.5 GPA - 2014

Herzing University: Associate degree in Bookkeeping and Payroll Accounting 3.97 GPA – 2011.

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