Executive Assistant
Resume:
Jennifer Ballerini
*** ******* ****, *******, ** 06811
*****************@*****.***
EXPERIENCE:
What The Pup Grooming Salon, Shelton, CT, February 2025 – Current, Business Administrative & Marketing Manager (Part-time, Remote)
• Administrative office management using Quickbooks for booking and payroll
• Software program integration management, IT management
• Maintaining client date base using Groomer IO software CRM
• Maintaining company website including updating graphics and content
• Working with and maintaining relationships with vendors
• Social media & BRB advertising and marketing -Instagram & Facebook
• Event promoting and scheduling and attending conferences countywide
• Travel coordination logistics for festivals and events
• Responding and scheduling appointments for new and existing clients
• Part-weekend hands on grooming time
• Advertising on social media and endorsing products used for sponsorship
• Launching a hands-on grooming course, including promoting and advertising the course
• Ordering supplies regularly including uniform management First Church in Christ in Saybrook, Old Saybrook, CT May 2025 – Current (Part-time)
• Administrative full charge book keeping management
• Accounts payable and accounts receivable including donation management
• Maintaining all Quickbooks accounting
• Bi-weekly payroll management
• Vendor payments
• Coordinating timesheets for bi-weekly employee payments
• Credit card reconciliation
Cumming Management Group, LLC, Westport, CT November 2019 – July 2024 Office Manager, Westport & Boston
• Manage office of 50 people including the CEO and CFO, and 8 directors, office consisted of finance team and legal and contracts team.
Jennifer Ballerini
220 Dogwood Lane, Danbury, Ct 06811
*****************@*****.***
• Handle all incoming mail, maintained office supplies, stocking, ordering weekly groceries, and managing vendor relationships.
• Maintaining overall office appearance/equipment, order supplies from various vendors.
• Gatekeeper, greeted all guests, scheduling travel
• Working on reports, keeping minutes, agendas, and other projects.
• Assisting with various management reports: Workload Projections (WLP), 3 Month Forecast, Soft Backlog, other Monthly reports.
• Planning offsite meetings, BOD meetings, holiday and summer parties, and office events and regular cultural engagement activities.
• Travel logistics domestic and internationally for executives, board members, and clients.
• Bi-weekly expenses through Concur for executives and directors.
• Ambassador for maintaining and pursuing company initiatives to encouraging office culture and engagement.
• Attending training workshops for Excel, cyber security, accountability, communication, and team building.
• Trained new team members onsite assisting with onboarding in Boston and New York offices.
• Managing and coordinating meetings inside and outside of office including scheduling catering or reservations, managing travel, and preparing materials.
• Ability to manage and juggle multiple schedules assisting in workload management and organization for CFO, CEO, and C-level executives
Great Point Partners, LLC, Greenwich, CT July 2011 - August 26th, 2019 Administrative Assistant
• Directly assisting the Director of Investor Relations and 2 managing directors at healthcare specialized hedge fund with onshore/offshore hedge fund accounts, 2 private equity accounts, with a 28 employee team.
• Providing administrative support for fundraising of 2nd and 3rd private equity Fund (GPP II), which includes: preparation of presentations, and marketing spread sheets for internal and external meetings.
• Coordinating logistics for domestic and international travel, dinners, car services, hotels, and board events.
Jennifer Ballerini
220 Dogwood Lane, Danbury, Ct 06811
*****************@*****.***
• Processing expense reports bi-weekly through Concur Expense System.
• Distributing and tracking PE fund offering memorandums, subdocuments, capital call notes, and annual investor letters.
• Scheduled Guide Point calls for colleagues
• Consistently available by email, cell phone, and the ability to work remotely when necessary.
• Maintaining and organizing electronic database and paper office files.
• Arranging conference calls and coordinating internal and external meetings.
• Screening high volume telephone calls, greeting and situating guests, and managing mail.
• Inputting and updating new prospects and deal information for Salesforce daily.
• Responsible for inventory of kitchen, office supplies and vendors.
• Proficient in all Microsoft programs.
• Evaluating resumes of prospective candidates and establishing interns and new hires to the firm.
• Built an Investor Data base, Alta CRM, to track current and potential investors • Maintaining the overall organization of the office.
Christopher Koehm, CPA, Trumbull, CT March 2009- May 2011 Internship, Administrative Assistant to President of CPA firm
• Worked with filing system using DMS, scanned, updated, and input tax information and financial data, including previous year’s tax returns, bank statements, and various other documents.
• Maintained office and client relations while the President of the firm was traveling.
• Assembled and formatted corporate and individual tax returns, as well as wealth management of family trusts, managed travel arrangements.
• Individual and corporate financial deadline projects, using Excel data spreadsheets and QuickBooks for account records input into tax software program.
• Managed individual and corporate client accounts, including paying bills through personal accounts and quarterly donations.
Jennifer Ballerini
220 Dogwood Lane, Danbury, Ct 06811
*****************@*****.***
Bloom Shapiro LLC, Southport, CT June 2008- March 2009 Reception and Administrative Assistant
• Administrative support for large office of 30 associate, managerial accountants, and auditors
• Maintained electronic library of clientele and ensured contact data, as well as financial information were accurate and up to date.
• Greeted clients, maintained office conference rooms, and scheduled client appointments
• Attended corporate update meetings which included executives from multiple company locations to further the advancement of the firm.
• Responsible for the mail, including ingoing, outgoing, and inter-office mail, also preformed firm errands.
Westport Mortgage, Westport, CT May 2006- June 2007 Administrative Assistant to President and Vice President of Company
• Administrative support for 4 loan processors, and 7 loan originators, including assisting in the loan, creating dictated letters, memos, and emails to clients and real estate agents.
• Planned client and real estate open house events, created invitations, and other promotional flyers.
• Screened all incoming phone calls, greeted clients, maintained office conference rooms, and scheduled client appointments, managed office faxes and copying.
• Reviewed financial institutions daily mortgage percentages and compared data using excel.
• Responsible for the mail, including ingoing, outgoing, and inter-office mail, also performed firm errands including purchasing all items needed for client and real estate events. Education:
Graduated: August 2011 Fairfield University, Fairfield, CT Bachelor of Science in Political Science -GPA 3.2 Bachelor of Arts in English- GPA 3.0 Registered Business: JBaller Management, LLC
Certifications:
May 2025 Penn Foster Career School, Scranton, PA
Animal Grooming hand on experience
May 2025 – Current Penn Foster Career School, Scranton, PA Jennifer Ballerini
220 Dogwood Lane, Danbury, Ct 06811
*****************@*****.***
Veterinary Technician license
Certified: October 2025 Red Cross
Animal First Aid and CPR AED Course
SKILLS:
Microsoft Office (Word, Advanced PowerPoint, Excel, Access, and Outlook), Alta Return CRM, Notary Republic, Internet Explorer, Wordpress, Sitrground, GroomerIO, Apple programs ( including pages, and Numbers) Concur Expense System, Canva, Ai designs instagram, Teams, Zoom, Google Meeting, Axiom Travel, Salesforce, Chat GPT, Google Docs, Adobe, QuickBooks Pro, DMS Accounting Program. VOLUNTEER WORK:
Guiding Eyes, Patterson, NY - Early puppy socialization References available upon request.
Jennifer Ballerini
220 Dogwood Lane, Danbury, Ct 06811
*****************@*****.***
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