United States Accounts Payable

Gary Lynn Adams

***** ****** ***** ****

Cordova, TN 38016 Phone: 619-***-**** Email: ************@*****.***

Availability:

Job Type: Permanent

Work Schedule: Full-Time

Desired locations: United States – TN – Memphis/Cordova

Overview:

-Worked in the Administrative field for over 32 years. Typed numerous pieces of correspondence, filed and maintained several documents and records performing duties as the Captain’s Administrative Yeoman.

-Completed 20 years of service with an Honorable Discharge from the United States Navy. Worked in the recruiting field for 3 years in Baltimore. Processed over 75 applicants into the service. Managed and processed documents daily, while working with the military.

-Counseled many applicants as company’s Career Counselor, leading them to successful career paths. Served as the Command Career Counselor at all duty stations.

-Completed Master’s Degree in Business Administration.

-Worked over three years as Accounts payable clerk for the United States Government while assigned to NAVFAC Coastal IPT facilities. Paid customer invoices on a daily basis to contractors. Numbers were always accurate in the accounting process of paying outstanding debts to customers.

-As the Naval Hospital’s Records Clerk, maintained over 800 personnel records without any discrepancies.

-As the Documents Control Administrative Supervisor, ensured copies were made of all documents leaving the Command were filed properly. Used all Microsoft programs to develop Pamphlets for all Change of Command Ceremonies.

-Human Resources Specialist while working with NAVFAC SW. Worked tirelessly in the Benefits section to ensure all employees were aware of all entitlement.

-Over 32 years experience working in all Microsoft Office applications.

-Relocated to the Memphis, TN area. Now resides in the Memphis, TN area permanently.

Work Experience:

VA Health Systems La Jolla, CA

3350 La Jolla Village Drive

San Diego, CA 92161

09/2020 – Present Hours per week: 40

Series: 0303 Pay Plan: GS Grade: 11

Records Manager (This is a federal job)

Duties, Accomplishments and Related Skills:

Served as Records Manager for entire VA Hospital. Supervised 10 personnel in the storage, scanning, and handling of over 200,000 records in the VA Healthcare System. Served as Supply Manager in the fulfillment of all orders of scanning items to help office run smoothly. As supervisor resolved all issues within the division to make it the best in the VA Health System. Customer Service ensured all employees and customers looked to him as the “Go to Leader” to get the job done. Team building skills remain second to none. Coordinated all aspects of preparing technical documents, including editing and making changes. Developed numerous statements of plans. Served as a consultant regarding technical documentation reviews and made several customer presentations. Provided much needed trainings in document security. Observed and followed all laws regarding business that was conducted on behalf of the company.

Supervisor: Cindy Marie Quinto Ph: 619-***-****

Okay to contact Supervisor: Yes

Work Experience:

Fleet Readiness Center Southwest

Fleet Readiness Center Southwest

P. O. Box 357058

San Diego, CA 92135

06/2020 – 9/2020 Hours per week: 40

Series: 0303 Pay Plan: GS Grade: 9

Records Manager/Management Assistant (This is a federal job)

Duties, Accomplishments and Related Skills:

Serves as Documents Records Administrator, maintains all job specific records for the entire Command. Trains all personnel in administrative procedures for the handling of document records administrative procedures. As Record’s Manager ensures all administrative responsibilities are inspection ready. Coordinates records management for the entire Command. Technical advisor and subject matter expert when dealing with Systems of Records (SOR). As Records Manager maintains each divisions responsibilities in the disposition of their records. Subject matter expert on RIM principles. Ensures all Records Management Liaisons are trained on the creation, maintenance, storage, and disposition of records. Reviewed all Maintenance technical records and manuals to ensure the Command remained up-to-date in all Navy wide maintenance procedures. Created a file plan for the entire Command to follow in dealing with their records. Establishes and maintains suspense files on pending correspondence, ensuring deadlines are met. Reviews all correspondence prepared by staff for format, punctuation, accuracy of referenced citations, assembly of enclosures, compliance with routing procedures, etc. Advises and instructs other personnel within the Command in the preparation of correspondence. Prepares and distributes special instructions for the preparation and routing of correspondence. Prepares all Command Instructions and Notices. Tracks Instructions and Notices as they are routed through the Chain-of-Command. When documents are signed, ensures originals are kept on file, and reviews them annually to see if any changes are needed.

Supervisor: John Scales Ph: 619-***-****

Okay to contact Supervisor: Yes

Previous job:

NAVFAC Southwest (Detail to position for 90 days) 1220 Pacific Highway San Diego, CA 92132 United States

11/2019 – 01/2020 Hours per week: 40

Series: 0303 Pay Plan: GS Grade: 9

Management Assistant (This is a federal job)

Duties, Accomplishments and Related Skills:

Served as Executive Assistant for both the Executive Officer (XO) and the Commanding Officer (CO) at NAVFAC-SW. Reviewed NAVFAC instruction documents and memoranda in accordance with DoN correspondence manual for accuracy regarding spelling, punctuation, required formats and syntax to identify and correct errors prior to submitting to CO and XO for signature. Reviewed documents prepared by other NAVFAC employees to verify their correspondence met policy guidelines and established procedures. Ensured records management procedures were adhered to regarding personally identifiable information (PII). Provided technical advice and assistance to employees and management to determine multiple administrative functions and advised employees of accepted practices and procedures. Prepared Change of Command pamphlets for over 1,000 attendees. Developed plans for meeting organizational mission requirements. Made copies of each calendar years Serial files for storage. Formulated, wrote, and edited outlines and materials. Conducted evaluations to determine effectiveness of programs. Expert in all Microsoft access applications. Applied program directives, policies and procedures for access, release, and management of conventional and electronics records.

Assisted in planning and conducting portions or limited inspections or compliance reviews (or independently conducted inspections of business establishments and worksites whose operations are generally characterized by the presence of moderately stable, low-risk processes or some higher hazards or unsafe working conditions or technically difficult operations which are covered by specific written guidelines). Held the title as Documents Control Supervisor. Conducted inspections of private businesses to assess work practices and conditions for hazards and to detect violations of published safety standards. Familiarizes work operations, materials, and other relevant facts about a workplace. Reviewed companies’ records showing all mishaps, injuries, and safety activities for compliance of requirements. Conducted walk-through inspections. Conducted or participated in closing conference with employers to discuss findings and discuss control measures and abatements. Performed state program monitoring activities as assigned including investigations of CASPA.

Accountable for the upkeep, and accuracy of the Executive Officer and Commanding Officer’s calendars. Provided world-class customer service to the Command’s civilian and military personnel by conversing in a professional manner and following etiquette and protocol rules. Represented the Front Office in a professional manner to visitors in the Chain of Command. Processed over 100 Command Evaluations and FITREPS for Command Personnel with 100 percent accuracy upon submission to BUPERS.

Supervisor: Enith Bruce 619-***-****) Okay to contact this Supervisor: Yes

Previous job:

NAVFAC Southwest 1220 Pacific Highway San Diego, CA 92132 United States 03/2013 – 06/2020 Hours per week: 40 Series: 0303 Pay Plan: GS Grade: 7

Management Assistant (This is a federal job)

Duties, Accomplishments and Related Skills:

Reviewed all NAVFAC, DoN and DoD instructions, type correspondence and ensures all files are maintained in accordance with the Navy Correspondence Manual. Served as one of the Command’s Travel Approving Official (AO) in the Travel Section of the Management Support Services Department. Managed the preparation of documentation (i.e., planning, designing, writing, editing, maintaining) for presentation. Applied organization principles, concepts and policies including traditional and non-traditional records information management principles to plan, acquire, develop, and coordinate a wide range of record and document management. Served as point of contact for distribution and storage of technical and management data. Skilled and experienced in Government regulations, decision making, customer service, letter writing, time management and proficient in document management. Provide on the job training to new employees and employees detailed into our department.

Interpreted and applied regulations to assure adherence to accepted guidelines. Possessed fact-finding and investigative techniques to ensure compliance with regulations, Privacy Act Programs, document control and security measures to ensure against the release of sensitive information (PII). Served as the Command technical authority and principal representative on matters concerning access to and the release of Personally Identifiable information under the Privacy Act Program. Provided a variety of management and administrative services designed to ensure compliance with DON and DOD requirements.

Practiced analytical and qualitative techniques to administer Privacy Act Program and program requirements. Reviewed documents prepared by other NAVFAC employees to ensure their correspondence met policy guidelines and established procedures. Ensured records management procedures were adhered to regarding personally identifiable information (PII). Responsible for the updating and maintenance of records management electronic document management system. Displayed working knowledge of computer operations and software, including forms design, database management, word processing, graphics, spreadsheets, and electronic mail, with the ability to access, transmit, retrieve, and manipulate information.

Supported the Administrative Officer in approving and reviewing the Defense Travel System (DTS) travel authorizations and vouchers. Reviewed authorizations and orders for accuracy, check work center job order numbers (JON) and lines of accounting (LOA) before continuing to route lists for approval. Reviewed the accuracy of vouchers and process correctly for reimbursement. Assured compliance with Department of Defense (DoD) Joint Travel Regulations, Financial Management Regulations (FMR), and service supplements instructions and policies. Used various management evaluation techniques to analyze travel authorizations/vouchers to ensure proper resources and other factors that affect the efficiency and economy of the Command. Coordinated and conducted training concerning DCS and record keeping requirements, including formatting, review and approval, distribution.

Kept the Administrative Officer informed of developments in the travel program that could affect staff operations in other organizations in the Command. Provided assistance to Management Services Support team members in organizing the DTS reviews and studies, helps to set the study timeline, and tracks progress. Monitored compliance with statutes, regulations and directives and take corrective action to resolve issues of noncompliance. Used automated systems to retrieve data for reports, search for information, and produce a variety of documents. Used computer and automated systems (e.g., correspondence, technical notes, presentation or briefing materials, reports, spreadsheets) to prepare, format, edit, and distribute a variety of documents. Advised staff on policies and procedures to ensure compliance with procedural requirements.

Assisted travelers form other Agencies in cross organization travel orders. Maintained traveler profiles, demographics, contact information, Government Travel Credit Card (GOVTCC) account information and routing through correct sub-organization. Problem-solved and rejected on orders and vouchers. Proficient and competent in new Navy Programs such as TV5, and DON Tracker System that issues taskers to Command personnel for completion. Managed systems in accordance with departmental policy and requirements for document management and retention. Coordinated with staff the proper disposition of records consistent with policies and procedures. Established instruction on the records management program to ensure compliance with regulations. Executed changes to records management policies and practices to support mission and ensure compliance with directives and regulations.

Supervisor: Enith Bruce 619-***-****) Okay to contact this Supervisor: Yes

Previous job:

NAVFAC Southwest, Coastal IPT 1220 Pacific Highway San Diego, CA 92132 United States 05/2010 – 03/2013 Hours per week: 40 Series: 0303 Pay Plan: GS Grade: 7

Management Assistant (This is a federal job)

Duties, Accomplishments and Related Skills:

Responsible for the prompt processing of invoices concerning work done by contractors on board Naval Station San Diego. Monitored and analyzed data quality providing accurate information in various systems. Always counted on to perform the duties of a Program Analyst. Also performed as Logistics Manager processing, drawing conclusions, and recommending appropriate action. Used MS Office applications such as word, excel (pivots and charts), power point, Adobe PDF, Cloud Sync, Common Message Processor, Workforce Management Place, and software programs to develop and complete spreadsheets, word processing, and databases. Also, the programs Access, Financial Information System (FIS), and eContracts. Provided various reports (Excel, Access, eContracts) to Project Managers, Team Leads, and Supervisors to assist with building projects. Also responsible for the upkeep of accounting records. Briefed supervisor on best practices for accounting accuracy and control procedures. Oversaw several accounting reviews. Managed General Accounting Division for accurate accounting funds. Analyzed manpower and personnel operating procedures requirements to identify problems. Responsible for all Accounts Payable to customers. Known to always have zero discrepancies. Served as representative for military personnel strength management and administration issues for all Operations groups. Assisted with developing all financial data reports. Developed written material documenting results of analysis. Setup long range plans for the Command Appropriation Program. Assigned workload for subordinate accounting technicians. Advise all personnel on Accounting Statutory Regulations. Ran reports on a daily basis for work center for accuracy in accounting. Took the lead in training all subordinates in accounting procedures. Provided management comprehensive excel/access/SABRS/SMARTS reports. Supported funds execution. Analyzed financial data and resolved variances. Recorded, analyzed, and applied accounting, budgeting, and financial policies according to guidelines. Communicated with staff and managers through preparation of reports, briefs, and also phone calls and emails. Provided financial advice to customers and managers. Implemented execution of budgeting and funds. Examined, verified, validated, and reconciled fiscal accounts. Used data analytic skills to develop spreadsheets. Reviewed complex and unusual funding documents to verify data and accounting accuracy.

Successfully executed various tasks to facilitate and support the Engineers, Contract Specialists, Environmental Engineers/Planners and the Community Planners as well as the other Program Analysts of the Coastal Integrated Product Team (IPT). These tasks included interfacing with the Corporate Database known as FIS (Financial Information System), ieFacman, eProjects, eContracts, Maximo, and the Defense Travel System (DTS). Interfacing with FIS included: execution of queries, building Navy Standard Documents (NSD), building Authorization numbers, building fund number, Job Orders, approving Obligation Authorites (OAs), researching and correcting discrepancies, and assisting with other functions within FIS. Monitored financial obligations and authority given by Headquarters to ensure execution is complete for Military Construction (MILCON), Environmental Restoration Program (ERN), and Centrally Managed Funds. Updated and informed Project Managers, and Supervisors of labor charges on Job Order numbers to verify that funds will be expended or extended by work completion date. Notified all when there was labor suspense and resolved any Unbilled Accounts. Certified all travel orders and travel vouchers for Coastal IPT that included ensuring the correct job order number and codes were used for approval. Reviewed and certified that all documentation had been uploaded into DTS. Prepared reports (ERN, Travel, Contracts - COBRA, invoices) for the Coastal IPT. Compiled, analyzed financial date for the Navy Environmental Restoration Program (ERN) budget in eContracts. Reviewed ERN budget line-item revisions or changes and advised program managers of the status of funds data available for the ERN program. Provided financial support regarding contract modifications by providing reviews of payment history, including monitoring of funds available for contractor payment and tracking multi-customer funding on individual contracts. Responsible for monitoring and managing the Funding Document Mailbox for Coastal IPT. Also accountable for the management of the acceptance of incoming funding documents, outgoing funding documents, training requests for all business lines (Planning, Environmental, Real Estate, and Capital Improvements. Certified all travel orders and travel vouchers for Coastal IPT that included ensuring the correct job order number and codes were used for approval. Reviewed and certified that all documentation was uploaded in DTS. Prepared reports (ERN, Travel, Contracts - COBRA, invoices) for the Coastal IPT. Utilized the Wide Area Work Flow (WAWF) to process invoices. Areas of responsibility were associated with the management and monitoring of multiple administrative areas. Administrative responsibilities included maintaining the Client Request and Evaluation (CREF) Mailbox from Coastal IPT customers, loading & linking Customer Requests and Evaluation Forms (CREFS) in Maximo, downloading from Maximo to eProjects, updated eProjects with the appropriate information, building Authorization numbers in FIS to link the project between FIS and eProjects, and routed to the appropriate personnel for action.

FIS duties included: Execution of queries, building Navy Standard Documents (NSD), building Authorization numbers, building Fund numbers, researching and correcting discrepancies, and assisting with other functions within FIS. Primary area of performance was associated with invoicing, requiring the following daily actions: processed contractor invoices, verified correctness of charges from contractors before submission to Defense & Finance Accounting System (DFAS) for payment. Utilized the Facilities Information System (FIS) database to verify funding availability in order to process invoices. Verified balance and funds available in FIS, and forwarded to project engineer within 3 days. Daily utilization of the Wide Area Work Flow (WAWF) to process invoices. Areas of responsibilities were associated with the management and monitoring of multiple administrative areas. Administrative responsibilities included: Maintained the Client Request and Evaluation (CREF) Mailbox from Coastal IPT customers, loaded & linked Customer Requests and Evaluation Forms (CREFS) in Work Induction System (WIS), downloaded from WIS to eProjects, updated eProjects with the appropriate information, built Authorization numbers in FIS to link the project between FIS and eProjects, and routed to the appropriate personnel for action. Areas of responsibility are associated with the management and monitoring of multiple administrative areas. Prepared reports (ERN, Travel, Contracts - COBRA, invoices) for the Coastal IPT. Compiled, and analyzed financial date for the Navy Environmental Restoration Program (ERN) budget in eContracts, which is part of an annual and multi-year fiscal plan for the environmental program. Reviewed ERN budget line-item revisions or changes and advises program managers of the status of funds data available for the ERN program. Provided financial support data in support of contract modifications by providing reviews of payment history, including monitoring of funds available for contractor payment and tracking multi-customer funding on individual contracts. Monitored and managed the Funding Document Mailbox for the Coastal IPT.

Updated Supervisors and Project Managers daily regarding financial status of funds, recapture of funds, execution of Direct Cite documents, and advised Customers of funding document status. Provided checkbook reports from CFMS to assist Senior leadership with funds status. In addition to daily Program Analyst duties, I provided training to new Program Analysts and Management Assistants in performing duties. Worked closely with Contracting Officers and Contract Specialists with various tasks. This included Contract Actions Requests, verifying funds availability, and approving Obligation Authorities (OAs) in FIS. Provided reports and researched contract status using various systems such as WAWF, FIS, and Cobra. Researched invoice status and reconcile payments for assistance with closeouts. I have knowledge in Military Construction Program (MILCON), and Navy Environmental Restoration programs (ERN). Actively communicated on complex funding issues with Comptroller staff including Accounting and Budget departments. Excellent customer service skills required for communication with internal and external Customers/Contractors for NAVFAC Southwest. Provided key Program Analyst support for high visibility projects such as Old Town Campus Redevelopment Project. Experienced in processing EBILL transactions. Provided support to all Project Managers for Environmental Business line for various actions.

Communicated with a variety of internal and external personnel (contractors on contract procurement, representatives of other organizations) on various, controversial, sensitive or serious equipment problems for the complete aviation system, requiring in-depth corrective action. In charge of functions such as day-to-day management to include funding, ledgers, and tasking, and administration of contracted support service contracts for assigned program. Integrated logistical support. Researched Federal, Department of the Navy, NAVFAC Command principles, techniques, policies and procedures, laws, and regulations to assist with document and Records Management Programs. Worked to establish document and records management policies. Applied Freedom of Information Act (FOIA) and Privacy Act (PA) principles related to document and records management process. Implemented the Electronic Document Management Systems (EDMS) and Records Management Systems (RMS).

Efficient in the use of programs such as GRX (Geo Readiness Explorer), Google Earth, and INFADS in tracking project information. Developed and implemented a standard operating procedure (SOP) “How to” guide in routine work assignments. Helped reduce training time with new employees and create baseline training.

Maintained open communications with vendors for price quote request and assist in resolving purchase issues that may arise. Retained all financial documents (invoices, dispute documentation, receipts, etc.) for a period of six years and three months. Maintained and typed all correspondence for the Command. Reviewed all DoN and DoD instructions to ensure all files (including PII) were maintained in accordance with the Navy Correspondence Manual. Ordered all supplies for each individual and office within the Command. Trained newly hired subordinates in each job category that they were assigned. Ensured Coastal IPT was always audit ready, especially in their FIAR (Financial Audit Ready Report). During this time received Master’s Degree in Business from the University of Phoenix. Problem solved on a weekly basis to keep Command operations running smoothly. Analyzed program deficiencies to determine causes and trends and recommend corrective action. Managed the analysis of support requirements essential to effective performance of the programs. Briefed senior leadership on production schedule, cost effectiveness, or material issues to provide project status. Drafted documents (e.g., point papers, information papers, memorandums) for presentations pertaining to tasks assigned. Made recommendations for addressing and correcting deficiencies.

Supervisor: Enith Bruce 619-***-****) Okay to contact this Supervisor: Yes

Previous job:

Pass and Decal Office, Naval Station San Diego

3455 Senn St. San Diego, CA 92136 United States 05/2009 – 05/2010 Hours per week: 40

General Clerk

Duties, Accomplishments and Related Skills:

Issuance of government ID Cards and Decals for all military members and civilian personnel to gain entry onto the Naval Base. Reviewed all files and insured they were properly maintained for each general contractor to enter the Naval Station. Entered personnel data into Navy created database to keep track of all issuance of decals. Proficient in the use of HP Records Database. Kept track of all information listed on base personnel’s car registration. Monitored system for alerts of suspended personnel who are not allowed to enter the base.

Supervisor: Mark Williams 619-***-****) Okay to contact this supervisor: Yes

Previous job:

Aramark Refreshment Services

9707 Candida St. San Diego, CA 92126 United States 03/2008 – 02/2009 Hours per week: 40

Delivery Driver/Sales Representative

Duties, Accomplishments and Related Skills:

Responsible for the delivery of refreshment products to numerous businesses all over the San Diego area. - Approached all businesses in regards to attaining Aramark Company as their sole distributor of refreshment products to their employees. Maintained inventory of Warehouse supplies. Reviewed and processed vendor invoices and refunds. Also responsible for the accurate account of cash fund that is held while working out in the field.

Supervisor: Phil McKenna 858-***-****) Okay to contact this Supervisor: Yes

Previous job:

BALTIMORE MILITARY ENTRANCES PROCESSING STATION

5/1999 – 3/2003 BALTIMORE, MD US

Lead Processor

Supervised nine Administrative Personnel in the duties of the recruiting, and managing correspondence for processing to the Commanding Officer. Processed over 400 FITREPS and evaluations during time on board the ship. Processed numerous awards for job performance of ship’s personnel, and End-of-Tour award recipients. Nominated and recognized as “The Captain’s Yeoman”. Responsible for all incoming and outgoing correspondence, including filing and mail routing. Held numerous job titles, such as Supply Petty Officer, and Officer of the Deck. Expert in use of Information Systems software. Received seven Navy Achievement Medals, and one Navy Commendation Medal during career. Prepares letters of commendation, appreciation and condolence as necessary, for the signature of the Commander.

Arranged for and scheduled appropriate ceremonies for the Commander and Vice Commander for military personnel (awards, citations, etc.). Arranged for photographic support and public affairs office coverage. Served as the Command Career Counselor at all duty stations. Provided counseling on career paths that young sailors should follow to have successful careers. Provided continuity of policy with the turnover of personnel and furnishes advice and assistance, where requested, concerning existing policies and procedures. Received and screened visitors and telephone calls, answering most questions and completing most business involving established policy or routine matters based on a substantive knowledge of the programs under the Commander and Vice Commander based on my gained knowledge of office administrative procedures and activities.

Scheduled, canceled or reshuffled appointments and conferences for the supervisor and arranged time, place, participants, etc. This included preparing an agenda, notifying participants, and arranging luncheons relating to similar similar matters. Developed background information and composed drafts of introduction and talks to be presented at various meetings by the Commander and Vice Commander. Attended and recorded the minutes of meetings that were later summarized and distributed. Checked to ensure that commitments made at the meetings were met and kept the Commander and Vice Commander informed. Act as office manager to ensure that the practices and procedures used by subordinate offices were consistent with the Commander and Vice Commander requirements. Used my own initiative in recommending changes in administrative policies.

Contact this candidate