Accounts Payable Receivable

Shannon Powers Soare

Pilot Mountain, NC *****

*************@*****.***

+1 336- 710- 7854

Summary:

Highly skilled and detail-oriented Accounts Payable Manager with over 20 years of experience in managing vendor payments, handling expense accounts, and maintaining financial records. I excel in dynamic and fast-paced environments. I am a collaborative team player with a proactive approach and a strong desire for continuous learning and growth. Skilled in SAP and MS software. Proven ability to efficiently process high volumes of invoices and purchase orders. Recognized for leadership and organizational contributions. AP/AR, OE Manager- Hatch INC Winston Salem, NC (2009- 2024)

Managed Accounts Payable, Accounts Receivable, and Order Entry, utilizing the MAS200 accounting system and Microsoft Dynamics.

Managed HR when the HR manager was away or not in the office

Payroll

Ensure all Accounts Payable invoices are correctly coded and posted in the accounting system.

Processed over 2000 vendors' invoices monthly

Maintain records and communicate with vendors and other departments to resolve discrepancies or issues.

Process all Accounts Payable checks.

Responsible for generating banking transactions, including ACH expenditures and wire transfers.

Distribute daily banking information throughout the company.

Reconcile all company credit card statements.

Maintain the accounts payable vendor information daily to ensure MM entered correct terms.

Maintain a salary budget spreadsheet for the Administration department and company.

Reconcile accounts for the month-end close process

Account Reconciliation

Supervised the accounts receivable clerk, ensuring deposits were collected and entered into the accounting department and posted daily.

Supervised or made collections calls daily.

Supervised the Order Entry staff of four.

Ensure orders are entered and appropriately coded.

Manage the flow of incoming orders to ensure the even distribution of work throughout the OE department.

Cross-trained staff to eliminate single points of failure.

Transformed team responsibilities that reduced project setup time by 50% and eliminated delays in orders in-house, revenue, and timekeeping transactions.

Redefined team roles that facilitated cross-departmental communication, enhanced employee career paths, and improved team morale.

Eliminated invoicing backlog, reducing DSO from 90 to 45 days.

DPO days went from 25 to 35 days.

Reconciled and cleared outstanding accounts; 360 days or more.

Responsible for the purchasing of office supplies and office equipment.

Manage Daily KPI Management Board. Orders entered and length of time to get the order to the warehouse.

Handled all 1099's and W-9 requests

Ensuring Financial Security

Overflow of Customer Service

Buyer-Materials Management- Hatch Inc Winston-Salem, NC 2000 to 2009

Monitored Master Data and Key Performance Indicators, such as Inventory DOH to budget, daily fill rates, and delivery reliability and performance.

Coordinated with production and 3PLs to ensure global internal and external suppliers met customer delivery expectations.

Saved 1 million dollars for sprucing outside the US

Expedited shipments, receipts, and repacks with the Foreign Trade Zone (FTZ) and distribution center.

Served as a central point of contact for international supply chain and logistics issues.

Provided training and cross-training to new and existing employees.

Prepared monthly department sales and status reports.

Participated in monthly supply chain meetings to review customer forecasts and demand.

Ensured intercompany customer delivery expectations were met

Attended management training courses to further my leadership and development skills (Lean and KPI&#39's).

Plan, develop, and implement the strategies, policies, and procedures for control of the purchasing department.

Quoted pricing and delivery to export third-party and intercompany customers.

Entered and maintained customer sales orders and forecasts.

Scheduled, tracked, and expedited customer shipments.

Done other related tasks as required.

Office Manager Moseley Reece-Mount Airy, NC 1998 to 2000

Responsible for all Accounts Receivable and Accounts Payable duties.

Processed payroll.

Set up new hires and ensured drug testing was completed.

All HR duties.

Managed daily truck logs

Expense report for drivers

Office Manager L&H Enterprises-Lowgap, NC 1987-1997

Handled all recruiting for new hires.

Processed payroll.

Maintained truck driver mileage and logs.

Managed inventory and office supplies

Accounts Receivable and Accounts Payable duties.

Secured new clients, received orders, and assisted walk-in clients. Education:

Surry Community College August 1987 -1989 AS

Gardner-Webb University - Boiling Springs, NC 1989-1992 B.A in Business Western Governors University- Human Resource Management January 2025 online Experience: AS400, Sage 200, Peachtree, Hub Spot, Infor, MS Dynamics, Microsoft Excel, Word, and Notary Public, Account Management, Time Management, Critical Thinking

• Reference available upon request:

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