Executive Assistant Administrative

Joan M. Sailliard Bernardsville, NJ c: 908-***-****

www.linkedin.com/in/JoanSailliard ****@*********.*** Detail-oriented and highly motivated Executive Assistant with 15+ years of experience in providing administrative support, managing complex schedules, and coordinating meetings. Proven track record of maintaining confidentiality, streamlining operations, and enhancing team collaboration, seeking a FT position.

EXPERIENCE:

Executive Assistant – Verizon, Basking Ridge, NJ

11/2024 – 5/2025 - contractor with Aditi Consulting. Supported executive and four Senior Directors and assisted other reporting directors. Managed executives’ meetings, conference calls, videoconferences, events and took meeting minutes (Google Meet & Webex, using AI for meeting summary). Handles highly confidential and sensitive information. Managed schedules and appointment calendars. Worked with other Executive Assistants to coordinate Executive schedules. Concur travel arrangements, scheduling itineraries, meetings, and related activities. Reconciled and maintained expense reports.

Administrative Coordinator II – Regeneron, Basking Ridge, NJ 02/2024 – 7/2024 - contractor with Clark Davis Associates. Used Microsoft Office Suite to create/support communications, and projects. Took meeting minutes, managed several Outlook calendars and updated/work in Teams folders. Coordinated multiple administrative workflows within the department, worked collaboratively, was the point person responsible for coordinating internal/external meetings, used Tririga system to reserve offices /conference rooms. Made catering recommendations/orders for meetings /events. Has ability to maintain confidentiality. Used Concur to create employee travel and submit expense reports.

Administrative Assistant / Customer Service – Morris County Tourism, Morristown, NJ 12/2023 – 01/2024 – contractor with Jersey Staffing. Administrative Assistant – contractor for short projects. Assisted the tourism office with First Night Morris Event, updating their websites, data entry, managing vendor and clients in person and via phone, order office supplies. Administrative Assistant - Mariner Wealth Advisors, Madison, NJ 9/2023 – 12/2023 – contractor with Jersey Staffing. Supporting Wealth and Tax teams, manage office operations, type, edit, scan and file documents – use Box and Salesforce, set up and reserve conference rooms, edit and bind client proposals/meeting documents, prepare UPS and US postal service mailings, order office supplies, meet and greet visitors. Executive Administrative Assistant – Army, Joint Services, Picatinny Arsenal, Wharton, NJ 12/2021 – 1/2023 – contractor with PIE-PS.

Supported three different teams at Picatinny Arsenal, in building 1 including the Product Director of Demilitarization, Director of Lake City Army Ammunition, Project lead of Scranton Army Ammunition, and their direct reports. Created a daily morning accountability report for all 65 employees of the department, entered time, ran a Weekly Standard Activities Report, a Monday Information report, made Outlook TEAMS meetings; organized travel, typed itineraries, and expense reimbursement. Worked with maintenance and vendors for office operations; ordered, arranged for equipment and office supplies. Senior Administrative Assistant – Deloitte, Parsippany, NJ 7/2007 – 6/2020 - Full Time – was COVID Downsized. Worked with many Partners, Principals, and Managing Directors (PPMDs). Managed PPMD’s calendars, travel – both continental and international. Coordinated, scheduled, prepared Newsletter on behalf of my partner. Ran reports/invoices/ and client charge numbers in Deloitte’s Swift/ SAP/DPS system. Submitted weekly time and expense reports (DTE) for PPMDs. Ordered supplies, equipment, and set up offices.

TECHNICAL SKILLS:

Microsoft Office = Word, Outlook, Power Point, Excel, TEAMS, Concur, Tririga, Salesforce, Adobe, Google = Docs & Meet, Webex, Pitney mail posting; Deloitte software – DPS, DTE, e-Room, TRIPS, SAP Concur travel, some Workday experience. Willing and able to learn more. COLLEGE EDUCATION:

Kutztown University, Kutztown, PA

Bachelor of Science in Telecommunications (Digital); Minor in Photography. VOLUNTEER WORK:

Deloitte – Impact Day – every year in June. Project manager for events, volunteers, on sites and was photographer. Some sites: Elementary School, JBWS, JDRF, Veterans, YMCA. Girl Scout leader – (9 years with no co-leader, 12-14 girls). Helped manage and support animal shelter’s adoption day; visited senior homes, collected donated books for the library, brought girl scouts camping, and out on other events/projects.