Accounts Payable Data Entry

Winifred (Windi) Mabry- Dews - Washington, DC

RobertHalf Financial Staffing Maryland National Capital Parks and Planning Commission Jan 2024-Present

Accounts Payable Returning Contractor

Review incoming WSSC invoices to verify they are online, if not, invoices are forward for manual processing

Review and Audit Expenses by the Guidelines to ensure the Expense procedure are met before processing

Scan CIP Job Cost Invoices for archive purposes using Adobe

Review Vendors for ACH Setup and forward ACH Application and instructions to vendors via email

Enter Encumbered and Non Encumbered Expense Reports, Service and Purchase Order Invoices, Petty Cash, Ice Skaters, Honorium and Art Work invoices in from AOS-Accounting Online System into Infor Lawson Accounting

Scan Expense reports by Employee and Fiscal year for archive purposes

Process and upload Add In Invoices from Excell to Lawson Accounting System

Process Honorarium, Petty Cash, Expense Reports in Lawson AOS Accounting System

Interviews (No Assignment) Nov 2023 – Jan 2024

RobertHalf Financial Staffing Maryland National Capital Parks and Planning Commission May 2023 – Oct 2023

Accounts Payable Contractor

*AP Technician processing Invoices in Infor Lawson Accounting System,

*Review Vendor Statement of Accounts

*Request and review outstanding invoices from vendors

*Assist in entering backlogged invoices in Lawson

*File ACH and standard Vendor payments

*Scan vendor payment

*Pull BGE and PEPCO invoices online for processing

*Process Employee Reimbursement Expense

*Distribute Incoming Mail

*Assist Staff with day to day projects requested via email

Sparks Group - at Howard University Service Center February 2023 – April 2023

Accounts Payable Contractor

*Process 50 Invoices per day through Work Day and FreshDesk at Howard University

Beacon Hill – at Daughters of the American Revolution Sept 2022 – Nov 2022

Accounts Payable Contractor

*Process Expenses verifying accurate expense receipts and Approve Invoices verifying correct approvers in SAP / Concur Solutions (Invoice Scanning)

*Process Cash Receipts and run tally of all Checks received

*Scan Incoming Checks using Teller Scan TS240 Check Scanner to Bank of America

Interviews (No Assignments) July 2022 – Aug 2022

RobertHalf Financial Staffing at RLJ Lodging April 2022 – June 2022

Accounts Payable Contractor

*Process Invoices using E-Builder Capex and Maintenance Vendors and Yardi for Construction Invoices

*Process Construction Invoices using Yardi and E-Builder

*Contacting Design & Construction for any proof of payment documentation such as credit card or checks for reimbursement to Customers

Kforce Staffing at Project Hope March 2022

Accounts Payable Contractor

Process 20-30 NonProfit Invoices using NetSuite

RobertHalf Financial Staffing at Eagle Bank

Accounts Payable Contractor Dec 2021 – Feb 2022

*Process Manual Invoices through PeopleSoft (Comcast, Verizon, Pepco, DC Water and WSSC)

*Scan Invoices through Vision Content Centre / InvoiceSmash

*Code and Approve invoices in Coupa and forward for next step approvers(s) for payment

*Request W9 from Vendors and send out Request form to encourage ACH Authorization

*Scan process Invoices through Coupa (Non-Utility Invoices)

*Review statement and past due notices from vendors

*Print ACH and Check Reports for payment processing

*eMail Vendors requesting refunds on overpayments.

RobertHalf Financial Staffing at Gypsum Oct 2021 – Nov 2021

Accounts Payable Contractor

*QuickBooks 2021 Accounts Payable incl. Bank Reconciliations, attach Invoices in QuickBooks, Certify Employee Expense and ACH and EFT transfer payments, FinJinni 1-2-3 file extraction for QuickBooks

*Process Employee Expenses and verify all Travel receipts are received (GYPSUM)

RobertHalf Financial Staffing at Enviva Biomass Aug 2021 – Sept 2021

Accounts Payable Contractor

*Process Accounts Payable invoices using MicroSoft AX 2021 and NitroPro eMail Pdf connection at Enviva Biomass

Turn2Partners for Inova Fairfax (Remote) May 2021 – Aug 2021

Accounts Payable Contractor

*Process back log invoices from April 2021-June 2021 Accounts Payable conversion from Lawson Accounting to Oracle Online

Process 1099s (350 -550 per day) using FMIS

*Process Grants and Loans using FMIS

Unemployed May 2020 – April 2021

Aldon Management Corp. Bethesda, MD June 2014 – April 2020

Accounts Payable Associate/Accountant

*Full Cycle Accounts Payable utilizing Jenark Property Management System, Nexus Payables, RealPage, OneSite & Workday

*Accurately code General Ledger and Account Numbers and forward 200-400 incoming invoices a week for pre-approval to Controller

*Scan approved invoices to Nexus & RealPage/Onesite Automation

*Research vendors 3-12 Statement of Accounts and request outstanding invoices to be forwarded to AP Billing email

*Contact Vendors 70 per month via email requesting invoices for Month End AP closing are received in a timely manner

*Contact Vendors regarding Certificate of Insurance Expiration and request new W9s if dated more than 3 years

*Create 1-5 New Vendor Forms per month. Add Vendor information to Jenark & RealPage Automation

*Upload W9 and Certificate of Insurance into Nexus Automation and RealPage

*Manually add 10-35 Job Cost Invoices (contract Invoices) per Month into Jenark and RealPage

*Post all invoices for payment

*Create and utilize AP Matrix excel spreadsheet (Vendor accounts, coding, Month end Vender contracts, etc.)

*Process 80 PEPCO ebills on PEPCO.com per month and 3-5 credit Card Payments to Vendors Online per month

*Audit invoices against Purchase Orders and Order Sheets (35-150) per week to ensure items received with pricing / quantity match invoices

*Advise vendors via email of any discrepancies notifying of invoice short pays

*Prepare documentation for Auditors. Prepare Invoice Testing Project for Auditors review for acquiring new properties

*Process Policy & Procedures including screenshots. Create daily Accounts Payable Step by Step Manual including screenshots.

*Assist AR entering 5-50 per month Homeowner Insurance information in Jenark Property Management

*Process Family Disbursement Checks Monthly and Quarterly

*Contact Vendors for Invoices, Packing slips and W9s

Referral Staffing at Aldon Management Corp. June 2014

Accounts Payable Associate

Various Contract Assignments, Silver Spring, MD December 2013 – May 2014

Accounts Payable Associate (Contract)

*Full Charge Accounts Payable 200-400 per week (AP Posting / check run on invoices received through email and via Mail and fax)

*Code and process 200-400 AP Invoices per week using Jenark Property Management manual process also scan to Nexus Automation for Aldon Management May 2014

*Assist in 10-20 payroll processing using QuickBooks 2013 for WBLLC from Dec 2013-Feb 2014

*Processing invoices 100-175 per week using QuickBooks through Harbour Cloud, PeachTree

*Process 10-25 Online Bank Deposits per day using Bank Scanner for 5 companies and using Teamviewer Remote Access

United Therapeutics Corp. Silver Spring, MD Sept 2009 - October 2013

Accounts Payable Specialist

*Code and process 100 AP invoices per day using Mas90, SAP ERP manual process also scan to ReadSoft Automation

*Processed employee expenses 5-10 manually per week and 50 using Concur Expense Reporting

*Audited Vendor statements

*Code 200-350 invoices per week on Purchase Order by Department and General Ledger processed within Department Budget

*Match Checks to Invoices by amounts and remittance address

*Process Year End 1099s

*Vendor filing and maintenance

*Process International and Domestic ACH payments through Bank of America Online

RobertHalf Financial Staffing at United Therapeutics Corp August 2008-August 2009

Accounts Payable Contractor

JHM Research and Development, Silver Spring, MD August 2007 – July 2008

Junior Accountant

*Code and process 10-90 Payroll using Excel and ADP Payroll processing

*Full charge Accounts Payable (10-15 invoices per day), Purchase Orders, Fixed Assets using Deltek GCS Premier

*Process credit card transactions using Hyper TP4 terminal including credit card reconciliation

*Match Checks to Invoices by Invoices by amounts and remittance address, maintain Vendor files

Montgomery Village Foundation, Gaithersburg, MD September 2006 – July 2007

Accounts Payable Clerk

*Full charge Accounts Payable (250-300 per week) using Jenark Property Management

*Process 1099s, Front Desk Homeowners Associations transaction, Sales and Use Tax Online, employee Exxon Gas card transactions

Wabtec Railway Electronics April 2001 – June 2004

Accounts Payable Specialist

*Three way match with invoices, purchase orders and sales slip to ensure proper items have been verified as received.

* Processed 1000 or more invoices in the Inhouse System. Process vendor payment on a weekly basis.

Unemployed March 2001

Anthony W. Powell, Inc. May 2000 – Feb 2001

Administrative Assistant

*Process timesheets, 1024 Purchase Order Requisitions for SBA Government contracts, filing and other duties as assigned.

Litigation Systems Inc. December 1992 – April 2000

Accounting Assistant / Office Support

Process timesheets for 200 employees working in the Washington, DC, Maryland and Texas

Enter 75 Invoices, Purchase Order Requisitions, add new vendors and contracts to Deltek System I

Assist in processing Court Case Documents stored to CD

Assist in adding hardware to computers and shipping to contract sites

Weigh boxes and ship court documents to client sites via Courier Express

Record box weight on shipping log

Track shipping time of delivery to clients

Review Courier invoice with tracking log to compare date, weights and time of delivery to client sites

within their one hour delivery time

Process W2s and 1099s

Income Tax 2 Go (Independent Tax Preparer) PTIN Renewed 2025

* Process Individual Tax Returns Tax 1992-1996 Parsons Technology and TaxAct 1997-Present

* Offer self service processing in house or via Remote services

* Credit Card Payment Services

Hobbies: Computer Rebuild and Repair, Upgrade hardware and software.

Additional Software Experience :

Manage Accounting,

Versa Check,

CalyxPoint Mortgage Software,

Quicken Accounting,

PCMrp,

QuickBooks (ver. Owned Desk top ver. MsDos 2000, 2995, 2006, Accountants Ed, 2013- Premier 2020 ) experience with QuickBooks Online).

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