Administrative Assistant
Resume:
Charlotte Cirko
Port St Lucie, FL 34986
*******@*****.***
SUMMARY Major strengths include organizational skills, assessment of client needs and problem resolution.
EXPERIENCE
10/21 - 12/21 Chromalloy (Temp)
Palm Beach Gardens, FL
Human Resources Assistant
● Completed audit of employee files to ensure all required documents were in their folder; major focus on required I-9 forms
● Set up folders for new employees
● Boxed folders of terminated employees for storage
● Kept track of employees covid vaccines which was an FAA requirement 03/21 - 08/21 Marjam Supply Co.
West Palm Beach, FL
Administrative Assistant/Billing
● Processed billing for the store and electronically sent it to the corporate office in NY
● Responsible for the store cash register ensuring its accuracy, as well as petty cash.
● Responsible for deposits to the bank
09/19 - 03/20 Every USB
Moriches, NY
Administrative Assistant
● Provide general administrative support including answering phones and email
● Create estimates, purchase orders and invoices through Quickbooks
● Forward clients’ artwork to Art Department
● Set up new jobs and kept track of status through ProWorkflow
● Forward tracking information to client
● Process accounts receivable through Quickbooks
12/14-6/19 Never Alone Never Afraid, Inc. (NANA’s House) Mastic, NY
Office Manager/Bookkeeper
● Provide general administrative support including answering phones, typing, scanning, emailing
● Process all new hire paperwork and set up background check
● Process disability claims with insurance company
(Cont’d)
● Process billing for all 11 locations to be sent to Suffolk County
● Process accounts payable and receivable
● Maintain accurate schedule of all employees
● Responsible for collecting and processing all time sheets
● Maintaining food pantry for clients and community. Order all food, distribute and keep records of all food given out, as required
● Supervise several Department of Labor and community service workers 03/01-11/12 RAF Services/AMPS-ELEMCO
Hauppauge, NY
Billing/Customer Service Representative
● Responsible for commercial and residential customer electric metering and billing
● Provide direct customer support and billing services. Billing services involves dial-accessing of meters for readings, verifying readings for accuracy, data entry into the billing system application and invoicing customers
● Arrange for service and dispatch field technician to address meter related problems
● Create and maintain client procedure manual
9/98-3/01 Maternity Leave
03/92-09/98 National Association of Drug-Free Employees (NADE) Smithtown, NY
Operations Director
● Responsible for day-to-day operation of the company’s business. Managed employees to process client company’s workers for drug and alcohol testing.
● Managed field personnel in the testing and collection of samples at client offices and other designated locations
● Worked with clients to prepare for FAA/DOT Audit
● Provided all client invoices to Accounts Receivable Department on a regular monthly schedule
● Produced and maintained procedure manuals used by all NADE field personnel to ensure that collectors adhered to applicable regulations EDUCATION Katharine Gibbs, Melville, NY
One Year Secretarial Program - 1985
COMPUTER
SKILLS Type 50 wpm. Microsoft Word, Excel and Quickbooks
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