Legal Assistant Administrative Coordinator

Karen Colaizzi

412-***-**** ***************@*****.***

Education

Bradford Business School, Pittsburgh, Pennsylvania - Associate Degree Business Admin., June 1992

Van Lodenstein College, Amersfoot, Netherlands - Bachelor of Arts September 1993 - 1994

Experience

Meyers, Roman, Leiberman & Lewis- Cleveland, Ohio

Legal Assistant October 2024 - Current

Assist in preparation with legal documents, proofreading, formatting, maintain electronics database, responsible for updating client matter spreadsheet, coordinated calendars, register for seminars, update docket, manage conflict checks on new clients, draft engagement letters, follow-up to ensure retainer was paid, prepared closing binders, communicate with clients and /leadership members.

Children's Hospital of Pittsburgh-Heart Institute, Cardiology Department November 2023 - October 2024

Administrative Coordinator

Provide administrative support to the Cardiology Department within the Heart Institute. Coordinate virtual and in-person Faculty interviews, arrange hotel, air, transportation for each candidate. Complete onboarding for the new Faculty. Maintained CME and organized memberships renewal. Handled computer set-up for monthly Cardiology meeting and took meeting minutes to distribute to leadership, organized calendars for leadership Faculty, organized meetings for donors to visit, processed invoices and reimbursements, handled renewal of recertifications in a timely manner and updated spreadsheets within our department for recertification renewal deadlines, budget spreadsheets according to various budgets and organized FPE’s throughout the year to prepare for mid and end-of-year deadline.

McGuireWoods, LLP - Pittsburgh, Pennsylvania June 2000 - October 2023

Attorney Recruiting Coordinator April 2022 - October 2023

Coordinate and support all aspects of summer associate and lateral attorney recruiting and onboarding. Manage on-campus and callback interviews, as well as responsible tracking and providing feedback for summer associate assignments, evaluations, weekly events, and summer budget for three regions. Prepare and send offer and rejection letters, coordinate background checks and conflict checks, provide office tours for new employees, and complete onboarding tasks to have new hires entered into the firm's system. Serve as the primary contact with building management, contractors, and vendors. Maintained record of work requests, coordinated the office relocation, and worked with building management and vendors to oversee office build outs. Ordered supplies for our office and swag for networking events. Maintained a budget for each and set a projected budget for the following year. Establish contacts with law school career services personnel and student organizations and maintain relationships to organize student events and network outreach.

McGuireWoods, LLP - Pittsburgh, Pennsylvania

Legal Assistant June 2000 - April 2022

Supported up to nine attorneys at a time. Coordinated logistics and document preparation to court proceedings, client meetings, depositions, and closings. Retrieved docket cases for Bankruptcy Court and ran reports for attorneys’ cases. Opened new cases and prepared client documents. Maintained and organized electronic and hard copy files, entered attorney time, submitted invoices, expenses and reimbursements, created and maintained spreadsheets, created electronic file folders, and provided documents to the title company. Planned and coordinated all client events. Supervised IK ON who were on-site. Maintained conference room schedule, catering, video-conference needs and room set-up. In addition to practice assistant duties, planned and coordinated volunteer events, the office holiday party, client events, and various other events. Assisted Attorney recruiting with planning and managing the summer associate program for many years prior to officially joining the attorney recruiting department.

Law Office of Joseph S. Weimer at Travelers Insurance - Pittsburgh, Pennsylvania

Legal Practice Assistant January 1997 - May 2000

Drafted and circulated legal correspondence, prepared court filings, and reviewed and edited legal documents. Maintained all CLE and organized membership renewal. Monitored office calendar with new case information received from Travelers Insurance Company and attorney calendars. Prepared case briefs and summarized depositions, interrogatories, and testimony. Located and developed relevant case information. Maintained and organized files, entered attorney time, created and maintained spreadsheets, created electronic files, and scheduled hearings, client meetings, depositions and witness preparation.

Hard Skills:

Word Excel PowerPoint NetDocs

iManage Elite Bankruptcy Docket Research Clio

Outlook Teams Adobe

DocuSign Scheduling Project & Time Management

Soft Skills

Rapport-building Ambitious VerbalWritten Skills Multi-tasker

Team Player Motivated Analytical Thinker Reliable

Adaptability Prioritization Detail Oriented

Decision-making Effective Communicator Diligent

Contact this candidate