Administrative Assistant Executive
Resume:
ELAINE BURTON
*******@*****.***
PROFESSIONAL SUMMARY
•Detailed-oriented and proactive Administrative Professional with extensive experience supporting senior executives and departmental operations across various industries
•Highly skilled in leveraging MS Office Suite, including advance Excel functions for financial tracking, reporting and
•Proven expertise in expense management, ensuring accurate processing and compliance with organizational policies
•Demonstrated ability in coordinating end-to-end travel arrangements, including flight and accommodation bookings, while optimizing costs and adhering to company guidelines
•Adept at handling high call volumes, managing confidential information and preparing polished presentations and reports using Word, Excel, PowerPoint, Outlook and Teams
•Recognized for maintaining professionalism, efficiency, and strong organizational skills in fast-paced environments
EXPERIENCE
Principal Administrative Associate II New York, New York
HEPCO – MTA Construction & Development January 2023-January 2024
•Performed complex administrative and secretarial duties to Head Engineer
•Maintained a highly efficient and confidential work environment
•Prepared memos, statistical and financial report
•Interacted with various managers, field office staff and other departments
•Handled high call volume while maintaining quality service standards
•Prepared and formatted professional reports, presentations, and documentation
•Reviewed and updated daily work hours reports, monthly project status reports using Excel
•Maintained and tracked expenses using Excel ensuring accurate recordkeeping
•Scheduled meetings using MS Outlook and Teams
Executive Administrative Assistant New York, New York
Old Towne Personnel – Breaking Ground August 2021 – December 2022
•Performed duties and responsibilities in the capacity of Front Desk Associate including but not limited to screened all incoming phone calls, inquiries, etc.
•Maintained confidentiality of highly sensitive information such as department budget sheets, legal proceedings and client records
•Reviewed and processed expense reports, ensuring accuracy and compliance with company policies
•Generated performance and operational reports for management review
•Acted as point of contact for all administrative inquiries from the public and department heads
•Provided administrative support to special ad hoc projects that arose within the department
Executive Administrative Assistant Bethesda, Maryland Discovery March 2015-October 2019
•Acted as point of contact between high level executives and internal/external colleagues through Microsoft Outlook and portal
•Organized meetings and booked meeting rooms on a daily basis for executives and external clients
•Handled correspondence directed to high level executives by collecting, sorting and delivering to designated officers
•Coordinated end-to-end travel arrangements for high level executives, including booking flights, accommodations and transportation while ensuring compliance with company travel policies and budget limits
Executive Administrative Assistant Jersey City, New Jersey
Old Towne Personnel – The Daily News December 2011-December 2014
•Provided administrative support to high level executives in Circulation Department
•Prioritized and managed special projects
•Assisted in reviewing and resolving client issues
•Set up files to ensure that all project information was appropriately documented and secured
•Monitored the progress of the project and made adjustments as necessary to ensure the successful completion of the project
Executive Administrative Assistant New York, New York
Fabiani Cohen & Hall December 2007-December 2011
Provided administrative support to senior level executives
Managed executive calendar/schedule, organized complex activities such as meetings, both international and domestic
Prepared expense reports, obtained receipts as needed and reconciled all charges accurately
Initiated and responded to executive correspondence as well as handled confidential and non-routine information
Legal Administrative Assistant New York, New York
Herman & Beinin January 2002- October 2007
• Assisted personal injury partners in preparing legal documents for filing
• Processed office equipment, third party vendors and supply requests electronically
• Oversaw the management of the monthly expense reports
• Distributed court documents electronically
SKILLS
Proficient in MS Office Suite (Word, Excel, PowerPoint)
Microsoft A+ Certification
EDUCATION
Attending SUNY FIT 2023-present
SUNY New Paltz – B.A.
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