Executive Assistant Data Quality

Garren Fox

*** ********* ******, ***** *****, NC, 28457 773-***-****

EXPERIENCE

Clearwater Paper Corporation January 2022 – February 2025

Chief of Staff to the CEO and CFO

Coordinated complex travel arrangements which include air, ground, and hotel both domestic and international

Vetted and prioritized emails

Processed expense reports in Concur

Maintained detailed calendar

Coordinated and prioritized meetings and projects with company executives and administrative staff

Managed data quality and flow including financial reporting, project/goal attainment tracking systems

Developed and reviewed written communications to enable the CEO and Senior Leadership Team to drive business forward Coordinated, planned and executed routine and ad hoc meetings

Read, organized, and prioritized communications for action/follow up; prioritized communications and responses based on inbound communications. Managed responses on behalf of CEO&)2, when appropriate Managed CEO&)2 budget, T&E reporting

Liaison to the external executive Board of Directors to build external relationships

Worked with the HR group to attain the correct talent for the organization and recognize training opportunities

Managed projects including reconfiguration of the current office space as well as raw space being built out

Worked with Senior Leadership to set goals for the upcoming year as well as track and participate where needed to accomplish

Communicated and consolidated information, project tracking, report updates, etc. to ensure consistency, clarity, and efficiency in providing updates and decision-making tools to assist with improved execution of goals, objectives and workstreams

Prepared materials, consolidated information, and captured updates for planning and review for leadership meetings; coordinated and disseminated actions from meetings; followed up and provided updates

Reviewed and developed presentations or other communications materials to support meetings, projects, board, and investor interactions

Created reports including business performance, project status, progress/update on meetings

Researched and prepared materials for meetings, discussions with investors, board of directors, analysts, etc.

Identified opportunities for improved data quality and flow of information

Managed and coordinated six Executive Assistants and provided performance feedback on all EAs to direct leaders

Managed the Office Coordinator providing procedures, systems, and timelines that supported the entire corporate office

Member of the DEI workstream committee to implement all DEI efforts across the organization to attract diverse candidates

CRE Finance Council May 2019 – January2022

Executive Assistant to the CEO/Executive Director

Managed very busy scheduling of business meetings and events

Organized and confirm a very hectic calendar, which is constantly changing

Provided CEO details of confirmed daily schedule

Scheduled and arranged all domestic and international travel, including air, hotel, ground transportation and visas Managed ad hoc projects with extremely tight time restraints

Oversaw and facilitated CEO’s appearances during all conferences

Supervised two Administrative Assistants

Met weekly with COO, Project Coordinators, and Senior Staff members to relay deadlines and facilitate timelines

Acted as liaison between CEO and all Board Members

Coordinated with Board Members to assure tasks were completed in a timely manner

Responsible for maintenance of iMIS database

Prepared and submitted expense reports through Nexonia

Member of the DEI team to incorporate all efforts into the CRE Finance Council program

The Miles Group January 2018 – May 2019

Executive Assistant to the COO

Managed scheduling of business and personal meetings and events

Organized a very hectic calendar, subject to constant change

Provided COO details of daily schedule

Scheduled and arranged all domestic and international travel, including air, hotel, ground transportation and visas Scheduled all coaching meetings with clients

Managed ad hoc projects

Met with CEO, Project Coordinators, and Sr. Analyst to ensure contracts were being adhered to, as well as timelines Acted as liaison between COO and clients

Brown Gibbons Lang Investment Banking Firm July 2009 – July 2017

Executive Assistant to three Managing Directors/Principals and their team members

Managed schedule of business and personal meetings and events

Scheduled and arranged all domestic and international travel, including airlines, hotels, ground transportation and visas

Proofread and edited emails and letters

Acted as gatekeeper/liaison between clients and Managing Directors/Principals

Assisted in preparing client, investor, and new business presentations and documents

Reconciled and prepared extensive expense reports, check requests and spreadsheets

Routinely assisted clients with reservations, travel arrangements/document production, etc.

Prepared both client and personal presentations, spreadsheets, and handouts

Managed QuickBooks Accounts Payable/Receivable for the Consulting side of the firm

Effectively arranged and managed the move/build-out of two separate offices

Ordered all vendor services for the company and served as sole vendor liaison

Managed two Executive Assistants that reported to other teams

Communicated and coordinated with lenders and private equity firms

Provided back-up assistance for the healthcare team

Managed ad hoc projects with tight time restraints

Handled confidential HR matters, including interviews, paperwork, and database

Prepared guest list and arranged venue, catering, and staffing for both business and personal events

Maintained all office equipment, including phones, copiers, a/v, conference boards, and supplies

Various Temp Agencies (provided support to several offices) September 2008 – July 2009

Executive Assistant

Managed day-to-day business needs

Executive Assistant to several investment firms

Countrywide Home Loans Mortgage Lending Service February 2005 – September 2008

Executive Assistant to the Sales VP and Team

Scheduled and effectively managed all day-to-day, high-profile business on behalf of VP and team

Coordinated and managed all internal, client, and personal meetings

Created and managed all loan documentation for clients

Responsibility for the screening and monitoring of all phone calls, and for addressing all client questions or concerns Coordinated all domestic and international travel

Processed and reconciled all business expenses on a daily and weekly basis

Prepared and arranged daily itineraries and spreadsheets

Responsibility for creating and maintaining both electronic and physical systems of files

Maintained ever-changing database of clients and realtors

EDUCATION

Ohio Dominican University, Columbus, OH May 2004

Bachelor of Arts, Concentration: Business Communication

SKILLS

Highly proficient in Microsoft Word, Excel, PowerPoint, Outlook, MAC, PC, Salesforce, Concur, Great Plains, Asana, G-Suite, iMIS, Nexonia, Sharepoint, LinkedIn, JDE, Quickbooks

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