Administrative Assistant Executive

Nannette Valle

**** ** *** ******* *** ***Q, Pembroke Pines, FL, 33027

Email: *************@*******.*** / Mobile 954-***-****

EXPERIENCE

AutoNation – Fort Lauderdale, FL April 2022 to July 2024

Administrative Assistant

Direct report to VP, Technology Operations and VP Chief Information Security Officer.

Coordinate schedules, meeting, conference video calls.

Arrange travel arrangements and process expense reports via Concur.

Create presentations, organizational charts using Power Point.

Gather and analyze data to complete independent assignments.

Assist with coordinating special events and meetings.

Pure Life Renal – Hollywood, FL August 2013 to April 2022

Executive Administrative Assistant

Direct report to the President, CEO, and CFO.

Independently handle all assigned duties, taking direction from and balancing the needs of multiple team members. Thrive in a fast-paced environment.

Highly organized, planner with heavy orientation to quality attention to details, communicate effectively at all levels of organization. Experience in establishing and maintaining effective working relationships with team members, contacts, public, etc.

Highly competent with administrative, organizational tasks, communicator, how to plan and execute.

Exercise good judgment in all professional matters, particularly those with any degree of sensitivity.

Professional/business oriented with a high level of competency in verbal interpersonal communication skills as well as written.

Ability to work independently and collaboratively, multi-tasker, detail oriented.

Coordinate schedules, meetings, and teleconferences.

Arrange travel arrangements and process expense reports via Concur, American Express software.

Support the accounting team with AP, payroll inventory, and any special projects.

Create presentations using PowerPoint.

Gather and analyze data to complete independent assignments.

Assist with coordinating special events and meetings.

Interact with internal and external customers and partners.

UNIVITA – Miramar, FL May 2012 to July 2013

Sr. Executive Administrative Assistant

Direct report to the Sr. Vice President of National Client Services.

Managed and followed up with administrative office tasks including direct support to Executive Directors.

Arranged travel schedules and itineraries domestically and internationally using American Express Concur software.

Create expense reports through American Express Concur software.

Coordinate internal and external meetings using GoToMeeting.com.

Knowledge of Microsoft Office 2013 (Word, Excel, PowerPoint), Microsoft Outlook365 web based access.

Create presentations using Vizio

Daily use of SharePoint.

New Century Health – Miramar, FL March 2011 to May 2012

Executive Administrative Assistant

Direct report to the Vice President of Network Operations.

Managed and followed up with administrative office tasks.

Arranged travel schedules and prepared itineraries both domestically and internationally.

Coordinated internal and external meetings and activities.

Interact with internal and external customers and partners.

Assist with coordinating special events and meetings.

Renal Care Partners – Hollywood, FL March 2008 to March 2011

Executive Administrative Assistant

Direct report to the President, CEO, and CFO.

Independently handle all assigned duties, taking direction from and balancing the needs of multiple team members.

Coordinate schedules, meetings, and teleconferences.

Arrange travel arrangements and process expense reports via Concur, American Express software.

Support the accounting team with payroll, inventory, and any special projects.

Create presentations using PowerPoint.

Gather and analyze data to complete independent assignments.

Assist with coordinating special events and meetings.

Interact with internal and external customers and partners.

Medical Joint Ventures, Inc. – Hialeah, FL March 2007 to March 2008

Senior Executive Administrative Assistant

Managed and followed up with administrative office tasks.

Worked closely with the President in decision-making on all company matters.

Assisted and supervised administrative staff in the accounts receivable department.

Supervised warehouse personnel.

Registered new vendors in computer database program (Oracle Small Business Netsuite).

Worked closely with the company accountant in maintaining and reconciling bank accounts, bank deposits, payroll, and sales representative commissions.

Assisted in negotiating sales prices, credit terms, conditions and contacts with vendors.

Arranged travel schedules and preparing itineraries both domestically and internationally

Tracked budgets and expenses.

Coordinated internal and external meetings and activities.

Western Union International Division - Hollywood, FL September 2006 to February 2007

Executive Administrative Assistant

Managed administrative office tasks for the Director of the Finance Department.

Assisted the Finance Department with monthly closing, reports, and special projects.

Travel schedules arranged for the Finance Department Director and staff.

Prepared travel itineraries both domestically and internationally.

Prepared expense reports for the Finance Department staff.

Coordinated internal and external meetings and activities.

Med-Rehab USA, Inc. / Medical Joint Ventures, Inc. – Hialeah, FL September 1993 to August 2006

Senior Executive Administrative Assistant

Managed and followed up with administrative office tasks.

Worked closely with the President in decision-making on all company matters.

Assisted and supervised administrative staff in the accounts receivable department.

Supervised warehouse personnel coordinated and updated all inventory transactions.

Registered new vendors in computer database program (Oracle Small Business Netsuite).

Worked closely with the company accountant in maintaining and reconciling bank accounts, bank deposits, payroll, and sales representative commissions. Tracked budgets and expenses.

Assisted in negotiating sales prices, credit terms, conditions and contacts with vendors.

Arranged travel schedules and prepared itineraries both domestically and internationally.

Coordinated internal and external meetings and activities.

EDUCATION

Barry University - Bachelor of Professional Studies Degree Major: Business Administration

State of Florida Notary Public

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SKILLS

Exceptional communication, organization, productivity, and time management skills.

Positive, "can-do" attitude, projecting a high-quality image for the company in all activities.

Ability to work in a team-oriented environment.

Show initiative and able to work independently with minimal supervision.

Responsible with sensitive and confidential information. Strong attention to details.

Bilingual English and Spanish.

Contact this candidate