Executive Assistant Office Manager

Lisa S. Tombari

Executive Assistant Office Manager Administrative Support Project Coordination Customer Service Cell: 850-***-**** email: ********@*****.*** Location: Medina, NY (between Buffalo and Rochester) Summary

Executive Assistant and dedicated administrative professional with exceptional organizational skills. Key Achievements

Cost Reduction Success Enhanced Employee Satisfaction Reduced office supply expenses by 20% through Increased employee satisfaction by 15% through effective inventory management. efficient handling of payroll and benefits queries. Project Coordination Achievement Timeline Optimization Successfully coordinated renovation of 5 properties Optimized project timelines, improving milestone valued over $2 million. Tracking efficiency by 25% Experience

Legal Assistant 10/23 - Present

Lippes Mathias – Buffalo, NY

• Support five healthcare attorneys

• Manage calendars and meetings for each attorney

• Retain and maintain pertinent records in company-based program

• Communications with clients via billing, correspondence, email, in person and telephone

• Expedite monthly bills in a timely manner each month

• Various administrative duties that arise

Office Manager/Site HR Rep./Executive Assistant 10/22 – 10/23 Empire Coating, Inc. – Albion, NY

• Accounting duties such as pricing, matching invoices, calling on past due customers, along with customer service.

• Monitor and enter employee time off.

• Assist employees with varying topics regarding payroll, benefits, and other concerns.

• Conduct mandatory employee training sessions.

• Order office supplies for the facility and maintain ample inventory.

• Support company owner and management team where and when needed.

• Responsible for maintaining all company correspondence and pertinent documentation in an organized manner. Project Administrator 06/21 – 02/22

Takeform - Medina, NY

• Supported Project Managers on larger client projects

• Entered tasks and orders

• Handled follow up tasks, calls and correspondence through to completion and beyond Director of Historic Properties and Operations 10/18 - 06/20 Talis Equity, LLC - Medina, NY

• Responsible for historic property renovations

• Directed and coordinated design, construction, and architecture preservation of multiple projects

• Planned, scheduled, and coordinated project activities to meet deadlines

• Monitored project milestones and deliverables.

• Monitored the performance of project team members to provide performance feedback

• Assigned duties and work schedules to employees

• Participated in staffing decisions

• Leadership Orleans

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Executive Assistant/Office Manager 08/16 – 10/18

Talis Equity, LLC - Medina, NY

• Managed the company CEO's calendar, email, correspondence, reminders

• Coordinated all aspects of CEO’s personal and business travel arrangements

• Ordered and inventoried office supplies and necessities

• Prepared agendas and made arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

• Compiled, transcribed, and distributed minutes of meetings.

• Conducted research, compiled data, and prepared papers for consideration and presentation by executives, committees, and boards of directors.

Executive Assistant 01/05 – 08/16

Baxter Healthcare - Medina, NY

• Directly assisted CEO/Plant Management Executive with scheduling, travel accommodations and employee management

• Coordinated continuing education requirements and scheduling for approximately 250 employees

• Responsible for planning special occasions for annual company events for up to 700 guests and employees Education

• Associates in Business Administration - Genesee Community College - Batavia, NY- 2018 Certification

• Notary Public Certified

Languages

English (Advanced)

Skills

Microsoft, Concur, Payroll, Gmail, and multiple proprietary systems My Passions

I enjoy helping others, keeping them organized and happy. I strive to stay one step ahead of what is expected of me. I am extremely organized and have been successful in organizing many offices. I like a variety of tasks in my daily routine. Outside of work, I enjoy traveling, being on the water/beach and sailing. Time Strengths management expertise Administrative proficiency Project coordination skills Skilled in maintaining tight Exceptional ability to handle Strong ability to support diverse schedules efficiently administrative tasks seamlessly managers and projects successfully Excellent communicator

Effective communication with

team and clients effortlessly

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