Accounts Payable Specialist

Carol Y. Weber

Accounts Payable Specialist

*****.*******@*******.*** • 717-***-****

LinkedIn • Pittsburgh, PA 15205

Detail-oriented and results-driven Accounts Payable Specialist with extensive experience in full-cycle bookkeeping, cash application, and vendor management across diverse industries. Adept at reconciling accounts, preparing 1099s, and streamlining document workflows to support financial accuracy and compliance. Skilled in cross-functional collaboration, supporting multiple locations, and improving operational efficiency through process innovation. Strong communicator and remote work professional with a commitment to accuracy, timeliness, and customer service excellence. Excels in fast-paced environments with minimal supervision and tight deadlines.

Areas of Expertise

Accounts Payable and Bookkeeping

Invoice Verification & Coding

Vendor Bill Organization & Filing

Financial Reporting & Reconciliations

Bank & Credit Card Reconciliations

Revenue Reporting & Disbursements

Vendor Support Documentation

Operational Efficiency

Policy & Document Compliance

Professional Experience

The Mom Project, Chicago, IL 06/2024 – 11/2024

Full Charge Bookkeeper

Oversaw bookkeeping tasks remotely for an art gallery in New York City. Managed accounts payable, ensuring accurate data entry and timely credit card reconciliations. Filed and organized PDF vendor bills and related documents such as W9 and W8 forms. Attached necessary vendor supporting documents in QuickBooks for streamlined processing.

●Monitored and cleared all emails received daily, ensuring efficient communication and documentation.

WAHVE, Las Vegas, NV 01/2021 – 05/2024

Reinsurance Accounting Specialist

Conducted remote application of cash payments for a major insurance company in compliance with RiPro software standards. Verified payments through multiple software applications, including eRei and Starr 360, to ensure correct processing before cash application. Reviewed insurance certificates for accurate payment details, policy numbers, and reinsurer information. Generated work order tickets via Azure for further documentation requests to streamline cash application processes. Collaborated with reinsurance operations and accounting teams to resolve complex accounts and enhance data accuracy.

●Managed over 1k cash transactions monthly, maintaining an error rate below 1%.

VCA/CAPNA, Las Vegas, NV 08/2013 – 10/2019

Finance Admin Coordinator, Customer Service & Disbursements Revenue Assistant & Disbursement Processing Backup Vendor Maintenance

Processed and reviewed bookkeeping transactions for eight veterinary hospitals in multiple states using accrual accounting. Coordinated with office managers, practice managers, and bookkeepers for effective use of QuickBooks Enterprise software. Generated monthly income journal entries and managed accounts for accurate financial reporting. Reconciled bank, credit card, and loan accounts monthly. Managed customer service calls, processed payments, and verified remit details to enhance operational efficiency.

●Successfully onboarded 100 animal hospitals into a centralized accounting office, eliminating 1099 IRS error issues.

●Developed a scanning procedure for timely access to licenses and important documents, saving time.

Additional Experience

Bookkeeping Manager, Johnson & Burt CPAs, Las Vegas, NV

Bookkeeping/Payroll Administrator, Barlow & Douglas CPAs PLLC, Henderson, NV

Education

Coursework toward Business Management, Accounting/Administration, University of Phoenix, Henderson, NV

Diploma: Commercial, English, LaBrae High School, Leavittsburg, OH

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