Executive Assistant Data Entry
Resume:
Temeka
Stephens
Resume
Temeka Stephens
Hagerstwon, MD
***********@*****.***
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Skills Excel, Microsoft Office, Bookkeeping, AP/AR, E-Verify, Contracts, Scheduling and Coordinating, Reporting, Project Management, Customer Service, Event Planning, Payroll, Human Resources, Sales, Data Entry, Marketing, Floorsets.
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Experience Sunshine Management / Executive Assistant February 1, 2022 to PRESENT, Frederick, MD
● Preparing financial statements, reports, memos, invoices letters, and other documents.
● Answering phones and routing calls to the correct person or taking messages.
● Handling basic bookkeeping tasks.
● Filing and retrieving corporate records, documents, and reports.
● Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
● Helping prepare and coordinate meetings.
● Greeting visitors and deciding if they should be able to meet with executives.
● Using various software, including word processing, spreadsheets, databases, and presentation software.
● Reading and analyzing incoming memos, submissions, and distributing them as needed.
● Performing office duties that include ordering supplies and managing a records database.
● Opening, sorting and distributing incoming faxes, emails, and other correspondence.
● Provide general administrative support.
● Assisting with showings when property managers need assistance
● Reporting and resolving tenant complaints/concerns
● When property managers are away or busy, maintain property by investigating and resolving tenant complaints, enforcing rules of occupancy, inspecting vacant units and scheduling repairs, planning renovations, contracting with landscaping and snow removal services
Potomac Edison / Executive Assistant
January 11, 2021 to July 27, 2021, Williamsport, MD
● Act as the point of contact among executives, employees, clients and other external partners
● Manage information flow in a timely and accurate manner
● Manage executives’ calendars and set up meetings
● Make travel and accommodation arrangements
● Rack daily expenses and prepare weekly, monthly or quarterly reports
● Oversee the performance of other clerical staff
● Act as an office manager by keeping up with office supply inventory
● Format information for internal and external
communication – memos, emails, presentations, reports
● Screen and direct phone calls and distribute
correspondence
● Organize and maintain the office filing system
Pro Services LLC Restoration/ Admin Assistant
August 2, 2021 to Frederick, MD
● Scheduling installations
● Scheduling service calls and consultations
● Scheduling inspections
● Interacting with building departments and inspectors
● Reviewing and maintaining service schedule
● Leading a team for restorations
● Assisting with inspections and restoration ls
● Assisting as needed with variety of task when additional support of other areas of the department is needed. Victoria’s Secret / Beauty Supervisor
MONTH 20XX - MONTH 20XX, Frederick, MD
● Provide support to the store manager as needed
● Open and closing of store 30 minutes before stores scheduled opening hours
● Once The store is opened, checking to make the store is tidy, and open all registers and make sure they are accurate
● When closing the store, making sure everything is restocked/replenished and tidying store
● Assisting with running the sales floor for different segments
● Assisting customer and associates
● Managing breaks, and coverage throughout the store
● Coordinating and running associate reviews
● Recruiting and assisting with onboarding for new staff
● Reconciling and recording daily store deposits
● Managing and creating the monthly manager reports
● Data entry
● Scheduling of hours for associates
● Delivery of associate warnings and or write ups
● Running the new marketing for Beauty
● Overseeing Beauty Floorsets
● Overseeing store Beauty events
● Driving beauty sales
Ruppert Landscape / Branch Administrator
MONTH 20XX - MONTH 20XX, Frederick, MD
● Provide support to the Branch Manager
● End of month reconciliation
● Maintain/managed branch checkbook
● Managed branch Visa /set limits for funds spent
● Process AR billing/invoices and collections
● Support/ train employee with processes and procedures
● Process all branch AP invoices
● Process branch Shop AP invoices
● Ordering of office supplies, uniforms
● Payroll processing, setup and record keeping
● Set up New hire/Rehires
● Host conference calls/ Go-to- Meetings
● Oversee all branch outings, staff meetings, employee appreciation
● Set up new customer/new accounts
● Managed (5) Managers with Administrative
processes-proposals, Petty cash reports etc.
Ruppert Landscape / Administrative Assistant
MONTH 20XX - MONTH 20XX, Laytonsville, MD
● Provide support to the Branch Administrator
● Responsible for processing payroll, including E-Verify and deductions
● Maintaining the branch checking account and credit card
● Set-up employees in JD Edwards
● Responsible for process AR billing/invoices to customers
● Answering telephones for 2 branches
● Ordering Uniforms for staff
● Filing, Scanning and faxing documents as needed
● Processing all branch AP invoices
● Coordinating and working events
● Other duties as assigned
Laytonsville Veterinary Practice / Administrative Assistant MONTH 20XX - MONTH 20XX, Laytonsville, MD
● Managed and created new client/patient information
● Deescalated customer outbreaks and resolved customer issues
● Prepared medication for clients/patients
● Responsible for checking client/patients into exam room
● Responsible for cleanliness of front office
● Other duties as assigned
TrueGreen / Administrative Assistant/ Customer Service MONTH 20XX - MONTH 20XX, Fairfax, VA
● Managed multi-line phone system.
● Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
● Greets visitors, ascertains nature of business, and directs visitors to appropriate person.
● Verifies, allocates, and posts customer production slips. Reconciles and balances
● accounts.
● Prepares and codes accounts payable.
● Assembles, prepares purchase card invoices for monthly accounting
● Assists wherever needed for Commercial – customer calls, AR, credits etc.
● Assists managers and staff with company related
paperwork for hiring etc.
● Compiles and types statistical reports.
● Makes copies of correspondence or other printed matter ㅡ
Education Damascus High School
MONTH 20XX - MONTH 20XX, LOCATION
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