Office Manager Accounts Payable

Minerva Galarza

Whitehall, PA ***** ***********@*****.*** 610-***-****

PROFESSIONAL SUMMARY:

A bi-lingual office manager with over 15 years of experience in various industries. Strong organizational and coordinating abilities, highly capable of managing daily operations. Skilled in QuickBooks, payroll processing, Microsoft Office, and account management.

PROFESSIONAL EXPERIENCE:

• Execute General Ledger/Bookkeeping duties on QuickbooksPro 2024 Software to include Accounts Payable, Accounts Receivable, pay liabilities, create invoices and monitor delinquent accounts, check reconciliation, pay payroll taxes

• Complete employee bi-weekly payroll for 20+ employees

• Compile and produce quarterly and year-end payroll reports and forms: 1099's, W-2's, W-3, 940, 941, OPT, UC-2

• Process and maintain employee medical, dental and vision benefits

• Assemble files and prepare tax information for accountant to prepare state, local and federal tax returns for business and personal taxes

• Collect job information and produce quarterly and annual job reports for Profit and Loss of the business, contractors, foreman, revenue breakdown and revenue type

• Perform customer proposals and correspondence; create reports, logs, signs, labels and charts on Microsoft Word

• Create spreadsheets using various formulas on Microsoft Excel for job bidding

• Send proposals, correspondence, messages, etc. on Microsoft Outlook to customers, clients and vendors

• Maintain office equipment and order supplies to remain operational

• Provide professional quality customer service, perform receptionist duties for the president and vice president of organizations

• Monitor employee tasks, filing and delegation of daily activities and responsibilities

• Input data and create spreadsheet information for commercial credit analyst on excel software

• Tracking incoming insurance losses to meet insurance company requirements and deadlines log in, compile correspondence, invoice and file

• Utilize the Internet and Ufead Photo Express software to scan, copy and email photos, repair estimates and correspondence to insurance companies

• Serve as a notary of the state of Pennsylvania, accurately filling all documentation and client information WORK HISTORY:

Parkway Painting, Inc. Allentown, PA November 2006 – April 2025 Office Manager

Michelle Wasno, DMD Allentown, PA May 2013 to December 2024 Bookkeeper

Wise Financial Group, Inc. Allentown, PA July 2003 to November 2006 Bookkeeper/Commercial Credit Assistant

T. J.Z. Inc. Emmaus, PA July 1999 to July 2003

Office Manager

D&S Contracting Specialties, Inc. Kunkletown, PA January 1997 to March 2012 Office Manager

EDUCATION:

• Tax Training School (H & R Block Income Tax Course)

• Advanced Business Computer Skills (Bethlehem Area Vocational-Technical School)

• Foundations of Banking Certificate (American Banking Association)

• Consumer Lending Diploma (Northampton County Community College)

• Dale Carnegie Sales Management Training (Dale Carnegie)

• Hispanic Leadership Development Program (Cedar Crest College)

• Professional Quality Customer Service Certificate (American Banking Association)

• Professional Supervisor Skills Certificate (American Banking Association)

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