Executive Assistant Social Media
Resume:
SAMANTHA CHURAK
Pen Argyle, PA
*******@*****.***
I am a mature administrative professional and would like to utilize my skills, experience and critical thinking, wherein I may gain new and valuable in perspectives of a new environment.
PROFESSIONAL EXPERIENCE
Executive Assistant
Lisa Cooper, LPC - Norman, OK 2021-2023
oFacilitated communication between counselors and patients to resolve any issues
oDeveloped and maintained relationships with referral sources and outside agencies.
oEnsured compliance with all local, state, and federal regulations.
oMaintained accurate medical records and handled patient data confidentiality, in accordance with HIPAA.
oProvided administrative supervision to ensure effective patient services.
oResponsible for all mailing and social media marketing for practice.
Logistics Coordinator & Administrative Assistant
LK Footwear - New York, NY 2016 - 2020
oSupported President of company with all administrative duties such as Customer Service, calendar management and financial reports.
oCoordinated all freight from China to multiple domestic warehouses
oDocumentation of all freight and customs clearance
oMaintained freight delivery under close deadlines
oFreight negotiation for ocean and air transport
oApplied for and maintained letters of credit for all goods in transit.
oResponsible for all customer billing and reconciliation.
oResponsible for accounts payable.
oMaintained real time correspondence between NY office & China factories to ensure delivery deadlines were met.
Executive Assistant/Development and Outreach Director
Bay Ridge Senior Day Center - Brooklyn, NY 2012 to 2016
oProvided executive support to both the Executive Director and Assistant Director on a daily basis.
oPlanned and proposed new fundraising activities and performed community outreach to attain sponsors and venues for events and special programs.
oManaged emergency food pantry and brown bag lunch program daily to ensure community needs were met.
oAssisted in planning trips, classes and activities for members.
oEntrusted with confidential member files and HR files.
oInterviewed potential employees and trained new hires.
oResponsible for writing up employees as well as dismissing employees.
oAssisted Bookkeeper with deposits and weekly, monthly and quarterly statistic reports.
oResponsible for attaining volunteers for special projects, fundraisers and daily programs.
oWork closely with Board of Directors planning event calendar and fundraising events.
oWrote and distributed monthly newsletter using Publisher, Word and Acrobat.
oMember of Community Advisory Board, to plan Bay Ridge Center events and gain community involvement.
oResponsible for setting up and ensuring all fundraisers had necessary permits as well as volunteers to sponsor and work for special events.
oAssisted with grant writing with government discretionary funding applications to attain budgets for multiple programs and classes averaging $150,000 annually.
oWrote annual end of year letter to gain funding through community donations averaging $10,000 - $15,000 per year end.
oEnhanced company's reputation through media exposure and other public relations work.
oMet with multiple politicians in different capacities to discuss and implement guidelines for the aging community.
Human Resources Manager/Office Manager
F. Belli HVAC - Brooklyn, NY 2009 to 2011
oPerformed all payroll functions in addition to general office duties.
oInput data into payroll system on weekly basis and updated with necessary changes daily.
oGenerated monthly union benefit reports for each union division. Prepared weekly 401k reports.
oProactively recommended ongoing improvements of processes, utilizing problem-solving skills.
oValidated accuracy of a high volume of information, ensuring confidentiality of sensitive data.
oProvided invaluable assistance and support during audits and miscellaneous legal matters.
oResponsible for all customer billing and requisitions for both government and non-union clients.
Import Manager
Valley Lane Industries Co - New York, NY 1998 - 2009
oManaged the importing and transportation of goods from factories to multiple warehouses nationally.
oCoordinated daily deliveries in adherence to client specifications and individual shipment regulations.
oExamined and approved or modified all shipping schedules, arranging for ocean/air transfer.
oEntrusted with broad customer invoicing, accounts receivable, and account reconciliation duties.
oEnsured compliance with federal/foreign regulations governing product shipment and receipt.
oPrepared letters of credit and import documents; processed bills of lading payments.
oProvided administrative support to all departments including Design, Production, Quality Control, Sales and Human Resources.
Office Manager
F. Belli HVAC - 1994 to 1996
oDirected staff workflow, prioritizing activities.
oCompiled monthly union reports/dues payments.
oApproved vendor invoices for processing.
oScheduled meetings, conferences, and messenger pick-ups.
oWorked closely with prime and sub-contractors on large projects, handling expense requisitions and change orders.
oEnsured full fiscal compliance, preparing certified payroll for various government agencies.
SKILLS
Proficient in Microsoft Office Suite
Experience with Apple/Mac
QuickBooks 20+ years
References furnished upon request
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