Executive Assistant Medical Staff Coordinator

Objective

Through my passion for healthcare, it is my purpose to help and support others through my functions and roles in the medical field. From this, it is my objective to find long term team-based employment where I can make a positive and lasting impact in others’ lives through alignment of the values of my potential employers and my own.

Relevant Experience

Surgical:

Admissions & Pre-op; vitals, assist the RN for prep and recovery of patient.

Operating room: Back table set up. Assist Scrub Tech, support for Surgeon.

(PACU) Recovery; Pain assessment, Discontinuing of IV’s, Assist the RN in various tasks and oversight of the Endoscopy Department.

Materials Management: control and manage inventory, vendor and medical supply rep relations. Recalls, management alert systems for medications, equipment, medical & surgical supplies.

Other; QI Audit, Patient care management. Safety Committee - Surgical Department,

Front/Back Office

Administered injections and assisted in wide variety of health exams, follow pain management patients. Medication trials pain management.

Surgery and procedures scheduling Orthopedics, mammograms, MRI/MRA, diagnostic, specialized labs. Prep for prior authorization and verification team.

Taking vitals, health review/med changes for busy office supporting over 25 patients per day.

Triage phone calls, medical charting, prescription refills, prior authorizations, insurance coding, engaging in clinical trial studies for the Neurology practice. Directed Medical Records, chart audit and prep support for physicians.

Welcome and check in patients for a 25 Physician office. Prepare patient for visit and go over insurance information and patient responsibilities. Business Office, physician billing, process of billing forms.

Executive Duties

Supported CEO and 15 directors in admin duties from scheduling interviews to checking references. Meeting and calendar support for board meetings, support for DQM.

Case Management Support with physician orders, Patient Ambassador Rounding up to 7 rooms.

Create and manage call schedule for the entire hospital for each department. Epic set up for Marketing team and Nursing Department for interhospital connections for records.

Insurance and billing, answering phones, directing calls, confirming appointments, and obtaining prior authorizations. Inpatient admissions, hospital tours. Notary Services as needed for patient or family legal needs.

Physician billing for Medical Director and Co Medical Director and managed physicians time sheets.

Credentialing

Implementation from paper file system to electronic with Health System- Verity.

Function to have abilities to credential providers for multi states.

Initial and reappointment all the way to provider orientation set up along with software programs uploaded for a successful start.

Strengths and Accomplishments

Caring people person – strive to go the extra mile for patients, staff, and vendors.

Organized and meticulous willing to learn other positions –cross trainable.

Professional demeanor / Positive collaborator

Implementation and training of EMR/ Mentorship of Physician Assistant and Medical Assistant Program

Set Up of Provider Orientation Program (MD, DO and all Allied Staff.)

Accomplishments and Contributions

Reduced organizational office supply spending by 30%.

Lead back-office staff of up to 10 people.

Materials Manager Pain Management

Developed patient assistance drug program.

Designed medical assistance procedures and protocols.

Chairperson for safety committee / QI Committee / Chair for several committees

Employee of the Month – Memorial Herman and Everest Rehabilitation Hospital.

Software

EMR systems including Epic, Centricity, Nex Gen Advantix, Caretaker. Cener, Smart System. Med host, Avality. Microsoft office. Dragon- transcribing electronic program. Credentialing software Verity- Health Stream, Echo.

Employment History

St. Lukes

Bethlehem, PA

Accreditation Survey Coordinator / Quality

Aug. 2023 to Current

Everest Rehabilitation Temple, TX

Executive Asst Med Staff Coordinator/ Credentialing

May 2019 to July 2023

Surgical Care Affiliates

Austin, TX

Materials Coordinator Tech

March 2018 to Jan 2016

United Surgical Partners Inc. Houston, TX

Surgical Tech /Business Admin

April 2014 to Jan 2016

Croisan Ridge Surgery Center Salem, Or

Scrub Tech/ Materials Manager

Sept. 2011-Sept. 2013

Mosaic Medical Clinic

Bend, OR

Lead Medical Assistant

Nov. 2009 to Oct. 2010

Desert Orthopedics

Redmond, OR

Supervisor/Surgery Coordinator

Nov. 2008 to Nov. 2009

Medco

Liberty Lake WA

Pharmacy Technician

March 2008 to July 2008

Grants Pass Clinic

Grants Pass, OR

Lead Medical Assistant

Sept. 2006 to Sept. 2007

Medford Neurological & Spine; Medford, OR

Lead Medical Assistant & Research Coordinator

Feb. 1998 to Sept. 2006

Education, Training, and Seminars

Community Volunteer BLS/CPR (adult, child, infant) AHA

Pharmacy Technician Oregon and Washington

Various Medical coursework for RN - Mt Hood Comm College- Portland Oregon -- C N A License

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