Administrative Assistant Part-Time

Annette Meyers

***************@*****.*** 908-***-**** Irvington, NJ

https://www.linkedin.com/in/annette-meyers-9ab4391ab SUMMARY

Seasoned professional with 40 years of diverse administrative experience, including roles as Business Administrator and Administrative Assistant. Expert in office management, process implementation, and customer service, with proficiency in Microsoft Office Suite and QuickBooks. Seeking an Administrator position to leverage extensive background in administrative support, financial operations, and business consulting. WORK EXPERIENCE

ACEM730 Blooming Business Consulting & Health & Wellness Haledon, NJ Business Administrator (Part-Time) Oct 2022 - Present

• Implement daily operational strategies to enhance efficiency and client satisfaction.

• Conduct research on emerging technologies to bolster consulting services.

• Facilitate the sale of holistic products, including aloe-based skin and personal care items, vitamins, and herbs. Echelon Services West Orange, NJ

Supervised Visitation Monitor (Part-Time) May 2022 - Present

• Ensure compliance with court orders by monitoring parent-child visitations, upholding all agency rules and regulations for safety and conduct.

• Facilitate necessary transportation for children to ensure timely and secure arrival to and from visitation appointments.

• Document detailed observations and interactions of each visit promptly within a 24-hour timeframe, maintaining accurate and reliable records for legal purposes.

UPS Parsippany-Troy Hills, NJ

Administrative Assistant II Oct 2024 - Oct 2024

• Offered comprehensive administrative support to staff, enhancing department efficiency and workflow.

• Assisted in coordinating with the Dispatch Department to streamline support services for drivers.

• Analyzed and interpreted shipment data, contributing to the development of detailed reports. DoorDash Elizabeth, NJ

Dasher Sep 2023 - Jun 2024

• Ensured timely collection and distribution of food orders from various restaurants, maintaining a consistent record of punctual deliveries.

• Navigated the Elizabeth area efficiently, utilizing gig work platforms to optimize route planning and customer satisfaction.

StratComm, Inc./ Social Security Administration Office of Disability and Review

Jersey City, NJ

Verbatim Hearing Reporter Dec 2022 - Dec 2023

• Recorded detailed notes and transcribed proceedings accurately during disability hearings to ensure comprehensive documentation of testimonies.

• Facilitated communication among judges, plaintiffs, vocational experts, and medical professionals by managing virtual connectivity using Teams technology.

• Ensured the integrity and confidentiality of the hearing process by adhering to procedural protocols and securing sensitive information.

Vanguard Jordan Inc/MJMSOP New York, NY

Administrative Consultant (Part-Time) May 2022 - Sep 2023

• Streamlined documentation processes by maintaining accurate records of correspondence and contracts.

• Enhanced financial reporting by sending weekly financial spreadsheets and implementing filters for data management efficiency.

• Coordinated the compilation of scholar and patron information for school construction projects, ensuring effective vendor relationship management.

Hawthorne Public Schools Hawthorne, NJ

Paraprofessional Feb 2023 - Mar 2023

• Assisted in the delivery of specialized instructional services to students with disabilities, ensuring tailored support and learning facilitation.

• Acquired knowledge of various child classifications and implemented appropriate accommodations to meet individual student needs.

• Supervised students both within and outside the classroom, promoting socialization, organization, and effective communication as a positive role model.

Prestige Volvo East Hanover, NJ

Sales Receptionist Nov 2022 - Dec 2022

• Managed the routing of incoming phone calls to ensure efficient communication and customer service.

• Prepared and issued temporary vehicle tags for new leases and purchases, facilitating legal compliance and customer convenience.

• Developed presentation slides for new vehicle features, enhancing the customer experience in the showroom. Community Visiting Nurse Association Somerville, NJ Front Desk Receptionist Oct 2022 - Nov 2022

• Managed incoming communications, effectively addressing and responding to patient and family inquiries related to home care visits.

• Facilitated patient access to care by directing inquiries to appropriate intake personnel for further assistance.

• Maintained reception area operations, including the handling of mail, express packages, and fax machine maintenance.

Horizon Staffing/Hasbrouck Heights Surgical Center Hasbrouck Heights, NJ Front Desk Receptionist/Administration/Assistant Manager Jun 2022 - Jul 2022

• Managed scheduling and administrative support using Vision software, maintained physician calendars, and coordinated on-call schedules.

• Processed billing paperwork and effectively used Microsoft Outlook for email correspondence, meeting coordination, and event planning.

• Handled patient registration for surgical procedures, verified benefits and identification, and maintained medical records through meticulous scanning and filing.

Eva's Village Paterson, NJ

CMA - Certified Medical Administrative Assistant Apr 2022 - May 2022

• Managed appointment scheduling efficiently using Practice Fusion, ensuring optimal time management and client satisfaction.

• Maintained prescription refills for clients, guaranteeing uninterrupted medical care and adherence to treatment plans.

• Facilitated the transfer of medical records upon request and provided prompt responses to staff inquiries, contributing to effective communication and operational continuity. Community Food Bank of New Jersey Hillside, NJ

Emergency Specialist Dec 2021 - Apr 2022

• Conducted health screenings and enforced COVID-19 safety protocols to ensure the well-being of truck drivers, volunteers, and donors.

• Distributed face masks and hand sanitizers as part of preventative measures against the spread of COVID-19.

• Managed staff entry by verifying identification and maintained daily temperature logs, complemented by communicating updates on vaccination schedules.

Department Of Consumer Affairs(DCA)/Optimized Manpower Solutions Newark, NJ Administrative Assistant Aug 2021 - Nov 2021

• Processed licensing applications using MLO/Workflow software, ensuring accuracy and compliance with regulatory standards.

• Coordinated the collection of transcripts and intern documents to facilitate the secure and timely licensing of professionals.

• Delivered comprehensive administrative support, including managing correspondence, handling multi-line phone systems, and maintaining organized filing systems. Horizon Healthcare Staffing/Newark Department of Health Newark, NJ Triage Specialist Mar 2021 - Jun 2021

• Conducted initial screening and registration for individuals seeking COVID-19 vaccinations, ensuring efficient processing and scheduling of appointments.

• Managed rescheduling efforts for clients, maintaining seamless communication and coordination with the Department of Health and Wellness.

• Coordinated transportation for special populations, facilitating access to COVID-19 vaccinations and contributing to community health initiatives.

Colonial Life & Accident Insurance Company Union, NJ Sales Representative Aug 2020 - Jan 2021

• Provided comprehensive sales support for supplemental employee benefits, ensuring clients received tailored solutions for their health and life insurance needs.

• Successfully completed the life and health insurance examination, demonstrating proficiency in industry-specific knowledge and regulations.

Best Care College East Orange, NJ

Administrative Assistant Nov 2019 - Dec 2019

• Delivered comprehensive administrative support, including drafting correspondence and creating spreadsheets to enhance organizational efficiency.

• Facilitated examination processes by serving as a proctor, ensuring adherence to academic protocols. Accelerated Innovators/Broadridge Financial Solutions, Inc Newark, NJ Medical Receptionist Aug 2019 - Sep 2019

• Coordinated scheduling for physical and wellness exams, ensuring timely and efficient healthcare services for employees.

• Managed front desk operations, including the distribution and organization of essential forms for patient file documentation.

Legends Hospitality Newark, NJ

Accounts Payable Clerk Sep 2018 - Apr 2019

• Processed accounts payable invoices accurately, ensuring timely payments and resolving discrepancies with vendors.

• Managed subcontractor payment reports and addressed tax-related concerns, effectively closing transactions for the accounting cycle.

GGP Paramus Park, NJ

Receptionist Apr 2018 - Aug 2018

• Managed a multi-channel communication hub, effectively addressing customer, tenant, and vendor inquiries to enhance service experiences.

• Streamlined internal processes by meticulously distributing mail to staff, ensuring timely information flow. Rayz Lighting Paterson, NJ

Administrative Assistant May 2017 - Mar 2018

• Managed data entry for LED lighting orders and maintained accurate tracking of commissions and order statuses using Eco Insight and Excel, ensuring timely and organized financial reporting.

• Processed accounts payable, prepared invoices for accounts receivable, managed payroll disbursement, and maintained tax ID payments and records with proficiency in QuickBooks Online. Passaic County Community College Paterson, NJ

Secretary Feb 2016 - Jun 2017

• Managed administrative tasks and supported the Alumni Association by verifying graduate membership through event attendance and social media engagement.

• Coordinated with Registrar and Bursar offices to streamline alumni enrollment and registration processes. Future Project Paterson, NJ

Administrative Assistant Nov 2016 - May 2017

• Streamlined interdepartmental communication by maintaining comprehensive client files and serving as a pivotal liaison between staff and parent organizations.

• Formulated and implemented departmental policies and procedures, enhancing overall operational efficiency and standardizing performance metrics.

4CS of Passaic County Paterson, NJ

Clerical Support Apr 2015 - Jul 2015

• Managed comprehensive record-keeping by refiling essential documents, ensuring staff could efficiently review appointments and maintain organizational integrity.

• Supported departmental operations by archiving, scanning, and copying documents, as well as preparing folders for presentations and facilitating event setup for Provider Services. Passaic County Community College Paterson, NJ

Clerical/Administrator Nov 2013 - Nov 2014

• Managed administrative tasks including the preparation of spreadsheets and correspondence to support the EOF Department Director and Counselors.

• Coordinated student events and provided assistance with application processes to enhance student engagement and support services.

Mountainside Hospital Montclair, NJ

Registrar Apr 2009 - Aug 2011

• Collected and verified vital patient information, including insurance and demographic details, ensuring accuracy and compliance with HIPAA guidelines.

• Managed billing estimates for insurance co-payments and self-pay accounts, while maintaining a professional and cordial interaction with patients.

Knowledge Networks Cranford, NJ

Call Center Representative Aug 2008 - Feb 2009

• Conducted detailed consumer surveys to gather insights on product brands, contributing to market research initiatives.

• Executed outbound calls for cable TV and automotive research, enhancing data collection for industry analysis. American Income Life Edison, NJ

Licensed Insurance Representative Aug 2008 - Jan 2009

• Completed training in life insurance presentation and successfully passed the licensing exam to professionally advise clients on whole life insurance policies.

Xerox New York, NY

Account Associate Mar 1998 - Jun 2008

• Delivered comprehensive mail and document management services, including desk-to-desk delivery and express mail handling.

• Executed a range of clerical tasks, including database maintenance, report generation, and office administration.

• Managed facilities and maintained a fleet of copiers and printers, ensuring operational efficiency and client satisfaction.

Basic Leasing Kearny, NJ

Receptionist/Office Assistant May 1995 - Mar 1998

• Managed the initial communication line, efficiently responding to incoming calls and inquiries related to leasing and sales, ensuring customer queries were promptly addressed.

• Processed accounts receivable mail and executed weekly lease billing, maintaining accurate financial records and supporting administrative team functions.

Control Data Corporation New York, NY

Account Manager Oct 1979 - Feb 1995

• Managed payroll, accounts payable, receivable, and general ledger modifications, ensuring accurate financial transactions for customers.

• Administered district tax filings and maintained departmental records, guaranteeing compliance and up-to-date documentation.

• Engaged with key business associates to assess customer satisfaction and strengthen client relationships.

• Contributed to talent acquisition by drafting offer letters and supporting new hire orientation processes. EDUCATION

Rutgers University-Newark

Bachelor of Science in Management and Leadership, Management and Leadership Newark, NJ

May 2020

Passaic County Community College

Associate of Science (AS) in Business Administration, Business Administration Paterson, NJ

May 2016

CERTIFICATIONS

MLO February 2023 to February 2028

Certified Medical Administrative Assistant

Certified Substitute Teacher November 2020 to July 2024 Professional In Human Resources

SKILLS

Microsoft Powerpoint • QuickBooks • EHR Systems • Bank Reconciliation • Profit & Loss • Front Desk • Excel

• Payroll • Life Insurance • Microsoft Outlook • Sap • Financial Statement Preparation • Telecommunication • Administrative Experience • Direct Deposit • Office Management • Order Entry • Databases • Time Management • Business Consulting • Balance Sheet Reconciliation • Sox • Health Insurance • EMR Systems • Accounts Payable • Accounting Software • Accounts Receivable • Gaap • Insurance Sales • Journal Entries • Multi-Line Phone Systems • Calendar Management • Google Docs • General Ledger Accounting • Account Reconciliation • Accounting • Human Resources • Microsoft Office • Google Sheets • Microsoft Access • Epic • Microsoft Word • Conflict Management

• Crisis Intervention • Typing • Computer Skills • Transcription • Organizational Skills • Access • Experience With Children • Maths • Customer Service • Filing • Writing Skills • Analysis Skills • Tax Experience • Data Entry • Bookkeeping • Skype • VoIP • Financial Analysis • CRM Software • SharePoint • Document Preparation • Document Management • Medical Terminology

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