Administrative Supervisor 2 Executive Assistant

LYNETTE RICHARDSON

713-***-**** *********@*****.***

SUMMARY

Administrative Supporter focused on efficiently meeting day-to-day operations and goals. Resourceful, organized, adaptable to changes, priorities, and developments.

SKILLS

Microsoft Office Suite Word Excel PowerPoint Outlook

Adobe Acrobat Pro SharePoint SAP

Document Control Strategic Planning Data Analysis

Detail Oriented Collaboration Client Support Customer Service

EXPERIENCE

TEMPORARY SERVICES – Houston,TX

11/2015 – 03/2024

Administrative Supervisor 2 Document Control Executive Assistant

Supported project administration and facilitation for Project Managers, Engineers and team members: prepared correspondence, invoice approvals, timecard verification and document control.

Oversaw daily office activities for Vice President, Director and managerial staff.

Prepared correspondence and managed departmental local drive.

Oversaw budgetary, timecard spreadsheets, updates status reports and coded invoices.

Analyzed contracts and legal documents: updated data on master spreadsheets.

Receptionist relief on main switchboard, greeted visitors, validated parking vouchers, issued access badges and received package deliveries.

Managed scheduling of travel, meetings, and luncheons.

Owner royalty reports and distributions.

AMERICAN INTERCONTINENTAL UNIVERSITY – Houston, TX 08/2016 – 09/2018

Library Assistant Work Study

Supported Library Manager and staff with miscellaneous duties as needed.

Scanned and copied documents, filed and organized periodicals and books.

Prepared correspondence, created monthly bulletin boards, special events planning.

Oversaw smooth running and closure of library in absence of supervisor.

Provided customer service to staff, faculty, students and the public.

Back-up relief on main switchboard and greeted visitors.

HERCULES OFFSHORE – Houston, TX

09/2008 – 02/2015

Regulatory Compliance Coordinator

Provided administrative support to Vice Presidents, Compliance Manager, Project Managers, and interfaced with Attorneys concerning correspondence, legal contracts and presentations.

Maintained records, prepared reports and handled confidential files.

Lynette Richardson Page 2

Compiled maintenance of compliance handbook, issuance of compliance certificates.

Updated documents on company server and local departmental drive.

Oversaw budgets, coded invoices, entered data on spreadsheets.

Handled meetings, travel requests, expense reports, purchased supplies, mail, phone support.

Reviewed regulatory manuals for required revisions and accuracy.

Liaison between accounts payable and regulatory agencies for invoices and inspection fees.

Led and mentored new employees and temporaries on filing procedures for documents.

SHELL E & P (Contractor)/Kelly Services – Houston, TX 02/2006 – 01/2008

Administrative Assistant

Worked with Project Managers and Consultants updating handbook guidelines, and user access.

Oversaw completion of online computer-based training for employees; maintained and entered data on spreadsheets.

Scanned and indexed geophysical maps in records database: prepared for offsite storage.

Audited records in storage and confirmed correct files in database.

Prepared correspondence, distributed mail, answered phones.

EDUCATION

Master of Business Administration, Management

American InterContinental University, Houston, TX – 2019

Bachelor of Business Administration, Management

American InterContinental University, Houston, TX – 2018

TRAINING

Hercules Offshore Hero II Leadership Accountability Training, 2013

Contact this candidate