Accounting Manager Clean Up

PAM MORTENSEN

************@*****.***

San Diego, CA

Meticulous and driven professional with progressive experience in finance and accounting with a track record of accomplishments across a variety of industries. Extremely versatile, self-motivated, well organized and results oriented with strong attention to detail. Talent for proactively identifying and resolving problems, automating systems and implementations, maximizing productivity, and driving results.

ORACLE NETSUITE FLOQAST SALESFORCE (Bounty) HYPERION CONCUR BLACKLINE EXCEL SAGE

EDUCATION

Bachelor of Science, Business Administration and Management - Whitehead Leadership Society

University of Redlands, San Diego, California

CAREER EXPERIENCE

Verve Cloud Internet, San Diego, CA Hybrid Sept 2024 – Dec 2024

AP Manager Consultant High Tech (Private)

Systems: Bill.com and Sage Intacct

Extensive Process improvements after RIF, and catch up of past due invoices

Clean up after System implementation and Dept. reorg, and M&A’s

Invoice, PO and Vendor approval and coding

AP Monthly Recon’s including Bank and Credit Card recon’s

Weekly Check Run review, approval and Payments via ACH, Check and Wire

Vendor portal invoice downloads and online payments of high volume processing

New Vendor onboarding

Cash Flow (daily)

Trained New hire AP Supervisor and AP Specialist

Created Procedures for New hires

Robert Half FTEP, San Diego, CA Hybrid/Remote Nov 2022 – Jul 2024

Sr. Finance Consultant, ProducePay, FinTech (Private) Remote

Systems: NetSuite and Google Sheets

Implementation of Fixed Asset Module of NetSuite

Brought in to assist with Accounting clean up, Month End Close and JE’s

Created SOP’s, assisted lead with Audit Preparation and BS Reconciliation catch up of one year

Created Fixed Asset Policy and cleanup of accounting errors (more than one year)

Accounting Manager, TrackTik, SaaS (Private) Remote

Systems: NetSuite

Full cycle GL Accounting

Month End, YE Close Including JE’s for Payroll (US, CAD, UK and NL), Bonus/Commissions, Benefits, Prepaids, Banking, Revenue Arrangements, PP&E, Expense Reports

Balance Sheet Recons

AP Manager, Quantum-SI, Biotech (Public QSI) Hybrid

Systems: NetSuite and Mineral Tree

Managed full cycle AP processes including Vendor on boarding, invoice review, GL coding, approvals

Weekly payment processing (ACH, WT’s, Checks)

Collaborated with procurement and receiving to draft procedures to improve processes and close out of PO’s

Reduced daily invoice draft reviews by 100% down from 200+ outstanding daily to less than 75

Provide monthly accruals and worked closely with Accounting Manager and CFO to improve AP clean up and thus month end close process.

AP Manager, BioAtla, Biotech (Public BCAB) Hybrid

Systems: NetSuite Implementation and UAT), Agiloft (contracts), Accrualify (AP), FloQast

Identified sync issues between systems (Open PO balances and prior invoices applications)

Legacy PO Reconciliations and clean up

Invoice, PO and Vendor approval and coding

Process improvements and procedures, project naming conventions for consistency and reporting

Weekly Check Run review and approval

Project approval and budgeting

Enlyte (formerly Mitchell) - (Private), San Diego, CA Remote Jun 2021 – July 2022

Industry Leader in Auto Physical Damage, Auto Casualty, Workers’ Compensation, and Disability working as one team across all the markets we serve, providing our clients with the technology, people and data needed for deeper insights, greater efficiencies, and exponential value across the entire ecosystem.

Senior Accountant – GL

Systems: NetSuite, FloQast, Concur, Salesforce

Payroll – Booked all Bi-weekly JE’s for US and Canada including Imports, Accruals (payroll, vacation, severance) and reclasses. Month End and Qtr End reconciliations, and Audits

Accrued Expense – Review of Bonus and Commission reclasses and reconciliations for US and Canada

Prepaids – Record reclasses from bonus to Prepaids, post amortizations on new Bounty commissions, reclass unpaid prepaids. Review all AP invoices per policy and post amortizations

Cash – Reconcile all Bank Accounts for US and Canada including Payroll, AP, Concentration, IC and Investment Sweep accounts

Fixed Assets – Review of Additions and import to subledger, depreciation and bi yearly Disposals, assist with Property tax filing and Year End Audits. Monthly Account reconciliations and Roll Forward schedules

CIP – Review of New Project requests, obtain required approvals. Review Cap Labor additions (from External vendor invoices and Internal employees), record Capital Interest to each Project, record reclass of labor and Projects placed in Service and add to Fixed Asset subledger. Tracked project status and completion and budgeted labor. Maintained Project Master report for all active projects with Labor of all employees and Project Listing of all new and existing projects provided to Corporate FP&A. Organized Quarterly Capital Project review meetings with VP’s and PM’s for each BU. Close competed Projects in DayForce and reclass any labor to new Phases or that need to be expensed after close date.

Fox Factory, El Cajon, CA (Public FOXF) Hybrid Dec 2019 – May 2021

Industry leader in the design and development of high-performance shock absorbers and racing suspension products for snowmobiles, mountain bikes, motorcycles, ATVs, UTVs, off-road cars, trucks, and SUVs.

Senior Accountant - GL

•Systems: Oracle and Blackline

•Process monthly Journal Entries for Warranty, Inventory EOL, Scrap, Labor Transfers.

•Responsible for balance sheet reconciliations.

•Provide weekly reporting for Inventory and WIP for each of the six organizations.

•Provide Labor Efficiency reporting for a Power Vehicle Corp (incl earned hours to actual) which includes research of each org’s management to ensure accuracy.

•Assist with yearly physical inventories including audit, count, and posting.

•Provide daily updating of zero item cost and negative inventory. Interface with buyers to update and avoid variances.

•Provide work order variance research and financial closing of completed Work Order’s in a timely fashion.

•Review and account coding for all Temp Labor invoicing

Kyocera International, Inc., San Diego, CA (Private) Onsite Jul 2019 – Dec 2019

Kyocera International Inc. manufactures and distributes consumer, office, and industrial products. The Company offers document solutions, wireless phones, solar energy modules and systems, ceramic cutlery and kitchen tools, electrical components, liquid crystal displays, and medical and dental products.

Senior Accountant, Support for Semiconductor BU

•Systems: SAP

•Processed monthly journal entries for corporate allocations of all utilities, invoices, and posted temp labor to proper departments.

•Responsible for balance sheet reconciliations for AP and researched open items to resolve issues quickly.

•Responsible for weekly AP and Payroll check run approvals.

•Tracked inventory purchase request approvals and corporate draft payments of Inter - Company invoices.

•Provided month end reporting of Inventory WIP, RAW and FG.

•Assisted with bi yearly physical inventories including audit, count and posting.

My Community Guide, Encinitas, CA (Private) Hybrid 2015 – 2019

Community magazine publication covering a territory of “six zones”, with 70K distributions each, in North County San Diego. (I took a break from Corporate Finance to explore my creative side)

Manager

•Systems: QuickBooks, Graphics

•Responsible for full oversight of the business. Including graphic design (Photoshop) for advertising coupons (online and print), and magazine layout pagination.

•Sales and Account Manager, supporting over 70 Clients with ad proof and design.

•Quick Books – Oversaw all aspects of accounting including, accounts receivable, billing, collections, new client set up and full financial statement preparation for month-end.

QUALCOMM, Inc., San Diego, CA (Public QCOM) Onsite 2005 – 2014

Staff Financial Analyst, FP&A (at QC, Staff is above Sr.) for the QMT Division (QUALCOMM MEMS Technologies)

Hired into this division during the “start-up” phase after Qualcomm acquired the company in 2005. The division grew aggressively during my tenure and in 2014 it was decided by Corporate to shut this division down due to changes in the industry.

•Systems: Oracle, TM1, Hyperion, Boardwalk

•Responsible for Consolidated P&L, and HC reporting for Month End, Outlook, and Budget.

•Supported cross-functional teams including sales and marketing, legal, general accounting for budgets, forecasts and expense report approvals.

•Responsible for monthly Journal entries, and prepared SEC schedules. Created reports for Balance Sheet and Income Statement (Monthly, QTD, and YTD).

•Prepared monthly cash flow, revenue and flash reports with variance analysis.

•Selected to be a team member to evaluate internal controls and SOX throughout cross-functional divisions.

•TM1 MRS uploads for Outlooks, Budgets and Flash. Boardwalk admin, training, maintenance and uploads for Outlooks and Budgets.

•Initially hired as a Senior, promoted up to Staff Financial Analyst (which is just below Manager at QC).

Design Line Interiors, San Diego, CA (Private) 2004 – 2005

Premier interior design firms in the nation offering a complete spectrum of residential, multifamily, and hospitality design for unique projects around the globe.

Accounting Manager

●Responsible for all aspects of accounting and financial activities. Provided exceptional leadership to a staff of nine accounting professionals tasked with month end close preparation, payroll, accounts payables, accounts receivable, Inventory and project billing.

●Established first physical inventory and supported SAP software implementation.

●Managed Staff of 9

QUALCOMM, Inc. / Kyocera Wireless Corp, San Diego, CA 1995 – 2004

Accountant – SPBU (Cell Phone Division)

General Ledger and Payroll

•Responsible for the complete month end close process, ensuring all sub ledgers met scheduled deadlines. Ran and posted all import journals, interfaces, allocations, and Oracle Financial reports. Opened and closed all accounting periods for Purchasing, AP, AR, GL, and Inventory.

•Provided Balance Sheet Review and preparation of Balance Sheet Comments, along with account reconciliation’s including General Accrued Liabilities, Capital Licenses, Prepaid Expenses and Royalties.

•Served as liaison between the Finance/Accounting group and PWC for year-end audit preparation.

•Key member of finance team implementation for both PeopleSoft AR and Billing, along with Oracle Fixed Assets and GL.

•Created policies and procedures for Oracle Fixed assets and GL to ensure compliance.

Fixed Assets

•Depreciation Expense Entry, Additions, Purchase and Expense approvals, Retirements, Transfers, Cost Adjustments, Capital Equipment Tagging and Audit, Property Tax Preparation, review, and maintenance.

•Prepared Balance Sheet Reconciliation’s and Roll Forward schedules.

•Responsible for Month End, Quarter End and Year End Close Reports and Schedules to Planning and Reporting.

•Prepared Oracle CIP Project review and analysis

•Supported various departments on projects and physical inventories of capital assets.

Accounts Receivable/Cash Management (QC Corp):

Provided customer billing for OMNI-Tracs, collections, customer set up, Sales tax, and cash applications on BamTracs software.

•Lead for PeopleSoft AR and Billing implementation from QBS (QUALCOMM Business Systems), testing, training, and procedures manual.

•Supported Vertex tax implementation.

•Cash Management: included: Prepared and Entered weekly wires, Coordinated Payroll Direct Deposits and Payments, Daily Positive Pay Transactions, Sending ACH, 401K, Daily Cash Reconciliation’s, Foreign Exchange, and LOC monitoring.

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