Part-Time High School
Resume:
Phyllis S. Jones
Locust Grove, VA 22508
540-***-**** (cell)
540-***-**** (w)
email: *******@***.***
OBJECTIVE
To obtain a position that will allow for professional growth and compensation commensurate to knowledge and skills. This position would allow an opportunity to exercise my skills in the Administrative an/or Clerical field. My goal is to make a positive impact within the organization.
Education
Germanna Community College (3 credits) Office Procedures and Technologies
Dealing with Difficult People (Workshop)
Orange County High School (1976) Advanced Diploma
EXPERIENCE
University of Mary Washington Fredericksburg, VA 2/11/13 – Present
Receptionist
Provide admin support for Sr. Director of Advancement and Receptionist for Jepson Alumni Executive Center.
Assist in special projects with Director of Computer Support to update information in alumni development database (Banner).
Communicate with alumni, parents and friends of UMW. Help support fund raising strategies.
Receive checks from accountant, once processed through system. Use calculator to total checks on each SESSION REPORT, making sure checks and SESSIONS REPORTS balance. Process deposit slip, add cash and checks to bank deposit bag for pickup, for bank deposit. After deposits slips have processed through bank, next day retrieve deposit slips from bank bag and verify amount of deposit, matches deposit slip. Retrieve SESSION REPORTS and attached to deposit slip for accountant books.
Answer phones, direct to appropriate person, take messages, greet visitors, receive and sign for deliveries.
Input data in database
Input class notes, obituaries from alumni or former employees, input scholarship information
Filing, copying, run reports
Paramount Senior Living Fredericksburg, VA 1/21-6/21
Receptionist – part-time (evenings)
Responsible for welcoming all guests, job applicants, vendors; provide clerical and administrative support; answer telephones, determine nature of call and handle as appropriate, take detailed messages, handle multiple tasks. Interact with resident, fill out forms for repairs in rooms.
Home Instead Fredericksburg, VA 2018
Home Care Giver – part-time (evenings)
Worked for a couple. Prepared dinner meals, laundry, housekeeping, ran errands, grocery shopping, picked up prescriptions from drug store, medication reminder, transportation to and from shopping, helped with grooming, when patient was ill, walked the dog.
Federal Trade Commission Washington, DC 4/1/09-7/29/2011
Secretary
Served as secretary, received and screened telephone and personal callers. Personally, took care of many matters and questions including answering substantive questions not requiring technical knowledge.
Received incoming general correspondence, motions, reports, and instructions. Determining what items to be referred to supervisor.
Reviewed outgoing correspondence for procedural and grammatical accuracy, conformance with general policy.
Made all transportation arrangements for supervisor. Arranges schedules, make transportation and hotel reservations. Submit travel vouchers upon return.
Ordered office supplies, with company credit card. Keep supply budget.
Internal Revenue Service Washington, DC 4/2006 – 4/2009
Secretary
Served as secretary to Branch Chief and Attorneys.
Received phone calls and personal visitors. Refer calls to appropriate person or office. Provide information on office functions to other organizations as needed.
Established overall policies and procedures for correspondence control and routing requests for personnel actions, travel arrangements, travel vouchers, and internal memorandums through out all levels of the organization.
Prepare, edit and format electronic drafts of various legal documents, such as memorandums and reports.
Provides assistant and training to secretaries and clerical support positions.
Screens incoming correspondence and route to appropriate organization, monitoring suspense dates.
Served as secretary, received and screened telephone and personal callers. Personally, took care of many matters and questions including answering substantive questions not requiring technical knowledge.
Received incoming general correspondence, motions, reports, and instructions. Determining what items to be referred to supervisor.
Reviewed outgoing correspondence for procedural and grammatical accuracy, conformance with general policy.
Made all transportation arrangements for supervisor. Arranges schedules, make transportation and hotel reservations. Submit travel vouchers upon return.
Ordered office supplies, with company credit card. Keep supply budget. Open, update and close case files through TECHMIS, runs and distribute various reports. Enter payroll time into WEBSETER, ensuring that all timesheets are approved and signed by supervisor.
Maintain reading files and informal files. Record material by code section and chronologically. Assemble all material weekly; provide copies to Chief Counsel Office.
Order Supplies and maintain all equipment stay in working condition.
Orange County School Board Orange, VA 8/2001 – 4/2006
Administrative Assistant
Serves as Administrative Assistant to English, Social Studies, Math and Science Coordinators.
Type contracts for teachers in and out of county for Staff Development training. Arrange conference rooms for classes. Copy and mail all conference and class materials to staff facilitators at each school. Type and distribute minutes for Staff Development. Contact teachers with regards to payment for classes, receive checks and record payments.
Maintain database, enrolling teachers in different classes.
Track status of classes and times, to ensure teachers are receiving correct number of hours for recertification points. Prepare certificates for recertification points.
Make travel arrangements for conferences.
Complete purchase orders and order supplies.
Copy and distribute test materials to schools, ensuring each student gets a copy of all materials. Assist Director in Instructional Services with Standards of Learning (SOL) tests. Fax forms to all principals and appropriate test coordinators for signatures. Kept a record of all incoming and outgoing test materials. Package and ship materials for scoring, making sure all material is labeled SECURE.
Collect information from all schools to publish biweekly newsletter.
Developed and maintain two expense and revenue budgets.
Mary Washington College Fredericksburg, VA 6/1997 –8/2001
Secretary
Supervisor – Christine Porter 540-***-****
Provided office management of reception area.
Provided clerical support to Director and Associate Director.
Responsible for maintaining student records.
Scheduled appointments and assigned students to alcohol education classes.
Answered telephones, assisted parents and visitors to proper source for help.
Edit, typed and or originated letters, reports, forms and processed financial forms.
Opened and distributed mail.
Ordered supplies for 18 residential halls. Recorded all and followed-up on all work order forms for maintenance in residential halls.
Coordinated work assignments for Student Aides, as well as conducted training. Collected all time sheets for Residence Life and Housing students, checking for correct hours and leave.
Germanna Community College Locust Grove, VA 4/1994 – 6/1997
Center for Business Studies
Secretary
Served as Secretary to the Director.
Provided office management of reception area.
Typed correspondences, contracts, reports, proposals and curriculum materials. Developed and maintained department’s budget report.
Served as receptionist for the Division, answered questions using professional and subject matter knowledge of various programs and functions.
Kept Director informed about callers, appointments and follow-up correspondence.
Independently organized, managed and maintained files, including adjunct faculty personnel files and payroll for the division.
Maintained data files and assembled information for annual reports, bulletins, addresses, articles and special reports.
Ordered office supplies for division
Coordinated facility usage of the college as needed for outside groups.
Department of the Army Alexandria, VA 61989 – 4/1992
Disabilities Office
Secretary
Received and screened all correspondence
Established and maintained files and records.
Assisted military personnel in retirement disability dates.
Prepared timecards for 19 civilian employees.
Institute for Defense Analysis Alexandria, VA 1986 –1989
Senior Staff Secretary
Typed a variety of reports, answered telephones, maintained office manuals and mass Xeroxing projects, distributed mail, set up conferences, and handled all meals and travel arrangements.
Department of Defense Arlington, VA 1979 - 1986
Deputy Chief of Staff for Personnel and
Office of Joint Chief of Staff
Supported nine action officers in the development and preparation of documents of OJCS Middle East/Africa action papers and documents.
Assisted in security control of safes and classified containers.
Typed final documents from notes, rough drafts and edited copies.
COMPUTER/PERIPHERAL SKILLS
Highly competent with Widows, MS Office, Word Excel, Microsoft Publisher, Outlook, familiar with Microsoft Access and PowerPoint. Additionally, work with personal computers, laser printers, faxes and scanners. Typing Speed: 60wpm.
References:
Rev. Sanford Reaves, Jr.
Pastor/Sanford & Sons Construction
9339 Mountain Lake Rd.
Culpeper, VA 22701
Patsy Conliffe
Fredericksburg, VA
Senora Lewis-Smith
Fredericksburg, VA
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