Executive Assistant Senior

Helga Campbell

Jamaica, NY

****************@*****.*** 917-***-**** https://www.linkedin.com/in/helga-campbell

Ambitious Senior Executive Assistant with specialized operational skills and a robust background in finance. Reliable, energetic, and collaborative professional, with solid experience providing direct C-suite support. Adept at critical organizational skills, including complex travel and scheduling, senior level correspondence and communication, and major event planning. Known for seamless management of complex matters and confidential materials, and detailed oriented. Engaged, dependable, and detail oriented in changing environments, ensuring continuity and calmness. Foster healthy working relationships with co-workers and professional contacts. Arranged all office outings, activities, dinners, and team building events. Thrive in fast-paced organization.

WORK EXPERIENCE:

Medidata Solutions, New York, NY September 2023 –May 2024

Executive Assistant

Streamlined scheduling and improved efficiency and outcomes by effectively managing calendars, organizing events, and coordinating all meetings. Organized calendars. Coordinated all domestic and international travel, including hotel and car rental

Interacted and worked with high level executives, managing time and meeting deadlines effectively to ensure smooth operations and support executive decision-making processes. Appreciated clear guidance on overall expectations, conducting brief check-ins with management to discuss progress throughout a project

Managed high volume of incoming calls, mail and correspondence for executives, ensuring timely and accurate communication, and effectively prioritizing and managing multiple tasks to support the efficiency of executive operations

Created and edited all Excel and Power Point presentations for executives, ensuring clarity, accuracy, and professional quality to effectively support executive meetings and presentations

Assisting with creating POs ensuring accurate data entry, compliance with company policies, and timely processing to support efficient procurement, being paid in a timely manner

Known Holdings, New York, New York March 2023 – September 2023

Executive Assistant

Reported to the 4 founders.

Led day-to-day activities and all travel, meetings, and presentations. Organized calendars, scheduled events and all meetings. Coordinated all domestic and international travel including hotel and car rental

Created and edited all Excel and Power Point presentations for executives, providing clear, accurate and professionally formatted presentations to support effective communication

Assisted sales team with projects and all offsite meetings

Morgan Stanley, New York, NY May 2022 –December 2022

Executive Assistant

Supported 6 Morgan Stanley Executive, including Executive Directors and Managing Directors. Organized calendars, scheduled events and all meetings. Coordinated all domestic and international travel including hotel and car rental.

Managed high volume of incoming calls, mail and correspondence for executives, ensuring timely and accurate communication,

and effectively prioritizing and managing multiple tasks to support the efficiency of executive operations

Created and edited all Excel and Power Point presentations for executives, ensuring clarity, accuracy, and professional quality to effectively support executive meetings and presentations

Processed all expense reports

DAZN, New York, NY March 2021 –April 2022

Executive Assistant

Reported to CFO & COO, Managed day-to-day requests and teams in US & Europe. Organized calendars, scheduled events and all meetings. Coordinated all domestic and international travel, including hotel and car rentals, and expense reports . Handled a high volume of incoming calls, mail and correspondence. Created and edited all Excel and Power Point presentations for executives

Assisted sales team with day to day support, including scheduling, offsite events, and presentations

Executed and organized a process for CFO & COO teams to communicate on a weekly basis in spite of different time zones

Created a series of newsletters and organized town halls, facilitating internal communication and engagement

Created all POs and followed up with finance for all budget meetings

Mylan Pharmaceuticals, New York, NY February 2020 –March 2021

Executive Assistant

Reported to 3 High level Executives including Global Head of Investor Relations

Managed and created a check-in process during Covid, tracking all employees, safeguarding well-being and delivering care packages. Developed monthly finance budget, allowing team to work closely

Generated and submitted all expense reports

RR Donnelley, New York, NY August 2017 –February 2020

Executive Assistant in Legal and Compliance division of Morgan Stanley

Reviewed and edited legal documents for group of attorney’s

Created and submitted all expense reports

Reported to 6 Morgan Stanley Attorneys and also assisted large group of EAs

Processed all billing, working with finance and allowing team to focus on other pressing issues

Collaborated with HR to train all new EAs on day-to-day duties, programs, company policy, serving as back-up

Temenos USA, New York, NY October 2000 –February 2017

Executive Assistant & Office Manager to the Chairman and President

Served as Executive and personal assistant to Chairman, President and VP of Sales and Services. Organized calendars, scheduled events and all meetings. Coordinated all domestic and international travel including hotel and car rental. Supervised small team of office administration staff

Interacted and worked with high level executives, fostering strong professional relationships and ensuring effective communication to support strategic initiatives and organizational goals

Managed high volume of incoming calls, mail and correspondence for executives, safeguarding efficient communication, prioritization, and organization to support executive productivity

Assisted sales team with all scheduling, projects, team travel, and all sales events

EDUCATION:

Fullerton College, Fullerton, CA May 1993

Associates Degree, Journalism

SKILLS:

Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) Concur, Adobe, SharePoint, Google Suites, Gmail, Google Calendar, Asana, Slack, Ramp, Zoom, Workday

Languages:

English, Spanish

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