Human Resources Manager

Sharon T. McCarthy

**** ****** * ********, ** ***34 917-***-**** *.*.**********@*****.***

SENIOR HUMAN RESOURCES MANAGER, PAYROLL AND HRIS

Payroll professional with 20+ years of experience building payroll networks from the ground up, managing every aspect of the payroll process in a team environment or standalone position. Capable of effectively leading payroll staff to success applying training and hands-on experience honed during a successful career. Experienced within non-profit and Fortune 500 businesses ranging from small -to- large (100-3,000 plus) employees.

TECHNICAL SKILLS

UKG Pro with Work Force Ready TLM

Ceridian Day Force

NetSuite (basic)

ADP –Various modules

Citrix E-Time EV3

Quick Books

PayPro’s Work Force One

PeopleSoft

Ceres

Paychex

Paylocity with Time and Labor

Microsoft Office Suite

Goggle Suite

Black Baud-Financial Edge

EXPERIENCE

Senior Human Resources Manager, Payroll and HRIS

Community Service Society of NYC New York, NY July 2023 – Present

Payroll Processing:

Successfully managing all aspects of a biweekly, union and non-union payroll (170 EE’s) utilizing ADP WFN with “Enhanced Time” for time and attendance. Payroll consists of a mixed status of employees: exempt and non-exempt, full-time and part-time, paid and unpaid Interns, agency and in-house temps, non-union and 1199 union employees.

The process includes data collection and verification, detailed documentation, entry of all changes: status, position and title, salary, grant allocations, 403B and Roth, all benefits medical vision dental commuter FSA and dependent care, hours and pay rate changes due to adjustments, increases, ongoing supplemental payments and bonuses calculations and payment, decrease in hours due to change in status or leave/return from absence, overtime pay earned on previous pay period, and termination vacation payout and severance payments.

Payroll onboarding and off boarding of new hires, rehired, retired and terminations, conversions from union to non-union, temporary to permanent, creating benefit work events to enroll converted employees into company benefit plans and verification of all documentation pertaining to payroll: Tax forms, direct deposits, salary, time and attendance set up and changes, creating new manager profiles and adding respective direct reports.

Training new and current employees and managers in utilizing self-service modules and navigating ADP WFN, how to use time and attendance with two factor approval and requesting time off. Monitoring all timecards for errors and accrual balance accuracy.

Approving payroll post thorough review of preview, supplying finance with funding data (payroll totals and statistical summary) immediately after transmitting.

Post Payroll:

Reconciliation and approval of all 403b contributions and loans via Principal Life Ins. Company website (lead transition from Pentegra Retirement Plan Service to Principal).

E-Trac Transportation Benefits, Medical FSA and Dependent Care provided by Benefit Resources Inc. (BRI) file upload for funding participant accounts post payroll transmit. (Tasked with maintaining current and new enrollments and changes)

Review and preparation of bi-weekly RFPs for all garnishments and orders-of support

After the last payroll of the month reconciliation of 1199 dues, initiation fees and PAC contributions, adding new union members, and preparing monthly RFPs for submission to finance, after receiving 1199 contribution statement and submission of General Journal form for payment to finance

Quarterly Processing:

Mutual of Omaha calculation and RFP preparation of DBL/PFL charges due for payment

DOL Unemployment Insurance Payments

EEO Workforce Utilization reporting - Office of Addiction Services and Support (OASAS)

New York State BLS – Mult Worksite Reporting

Year End:

Worked with Associate Director on open enrollment

Communication with employees for a review of tax withholding, address and beneficiary updates if needed

HAS/FSA goals are trued up and cleared

Accrual review and true-up

403B and Roth review of statutory limits and company match

Review W2 preview for accuracy prior to print and release to employee profiles, working with ADP when W2c’s are needed

Ad Hoc:

Lobbying data – provided hourly rate- vs- hours spent lobbying upon request

1199 union reporting on new hires, terminations and leaves

Employment verifications

Grant creation and allocation updates in ADP WFN and time and attendance when needed

Severance and vacation payouts to terminated employees

Strategic planning: Benefit enrollment events, company outings, fundraising gatherings and holiday celebrations.

Lead on company audits: Finance, workers comp, grants and 403B provided payroll data assisted with updates to payroll narrative

Manager, Accounts Payable and Payroll

Film at Lincoln Center New York, NY April 2022 – July 2023

Payroll Processing:

Implemented and managed time and labor module within Paylocity, instructed and trained management and employees on utilizing time and labor

Created and modified the accrual policy set-up, totally revamped all time-off policies and coding within Paylocity

Initiated and monitored the New York Sick Leave Municipality for all part-time and temporary employees

Prepared and documented an efficient payroll process along with an SOP

Prepared and processed both weekly and semi-monthly payrolls included data collection, verification and entry

Monitored, reconciled and prepared booking of bills from benefit providers in the ERP system, also ensured benefits were correctly mapped in Paylocity for the payroll journal entry preparation

Worked with Accounting and HR to improve the payroll process. This included integrating systems

and evaluation of new software

Point person on annual unemployment insurance audits

Responded to staff payroll-related questions or concerns and system review to ensure data integrity and accuracy

Tracked, monitored, and updated all 403b and 403b Roth set-ups or changes, updated and confirmed control totals on Transamerica website

Year end system prep and verification of payroll data prior to W2 processing and system reset

Accounts Payable:

Received and managed invoices for processing and payment

Entered invoices into ERP system Financial Edge upon receipt

Created new accounts for new clients when needed

Verified all data after weekly pay run

HR:

Participated in onboarding of all new employees with respect to payroll data and benefits

Processed all changes in benefits or wages for all employees

Reviewed current agreements with outside providers of payroll services (e.g., Ameriflex, etc.) for

efficiency and cost-effectiveness

Setup of Union Dues and Initiation Fees and maintained Union Benefit reports for two unions (32 BJ and Projectionist Union)

Tracked and monitored state unemployment billing

Payroll Specialist

Food Bank For New York City New York, NY April 2019 – April 2022

Payroll Processing

Operated as the Payroll Department Lead, with one direct report, processed all aspects of a bi-weekly payroll for approximately 220 employees

Payroll processed on a bi-weekly basis entailed the verification of New Hire paperwork, prorating of pay due to status changes. Onboarding or termination of employment and Merit calculations when retroactive payment was due. Also, processed all garnishments, leave-of-absences, time and labor review, and performed data integrity verifications prior to submitting payroll to vendor to generate pre-check report for final review and payroll confirmation

Generated reports in BI for various departments, responded to government tax agencies, completed workers Compensation forms C240, responded to Marshals for Garnishments, any payroll related inquiries

Pulled BI reports to gather Employee Deferral information for funding of individual 403B accounts post payroll update. Also, performed the calculation of the non-elective contribution and company match after year end

Quarterly Reporting

Quarterly reporting consisted of submitting wages and 941 data to the 501C trust company, completing forms for Mandated Reporter (BLS head count), calculated and prepared invoice for DBL and NYPFL costs to Shelter Point Food Banks carrier and prepared and submitted the Multi Worksite report to NYS

Submitted data to Accounts Payable for the generation and invoicing of wages to submit to the mayor’s office for reimbursement of Civic Program members stipend paid via Food Banks payroll

Special Projects

Assigned as payroll project lead and partnered with Human Resources to implement the new payroll system UKG Pro with Workforce Ready Time Labor module. Also, successfully assisted with the implementation of the supplemental parental leave for birthing and non-birthing parents

Year End Process

Management of the year-end process included the verification of employee data prior to generating the final W2’s, true up any negative PTO balances, and preparing the system for the new year and accrual resets

Audits

Assigned as the point person for the 403B and Workers Compensation annual audits, supplied all Payroll data for the annual Finance audit such as: the 941 Reconciliation, payroll documentation reports, Calculated the company's accrual Liability, and assisted with the preparation of forms 5500 and 990

ADDITIONAL PAYROLL EXPERIENCES

Worked with company leadership to develop payroll and auditory protocols for the payroll department, managed profiles of over 3,000 employees across positions held.

Payroll Analyst (Consultant-Green Keys LLC) October 2017- October 2018

Payroll and HR Specialist, Cooke School and Institute January 2017 – October 2017

Payroll Assistant, Heart Share Human Services of NY 2012-2016

Payroll Coordinator, MMC Holding of Brooklyn Inc. 2010 - 2012

Payroll Associate, Tishman Speyer 2008 - 2009

Payroll Administrator, Newmark Knight Frank 2006 - 2008

Payroll Coordinator, Cushman and Wakefield 2005 - 2006

EDUCATION

Bachelor of Arts, Empire State University

Expected Graduation 2025-26

Certification & Courses

Management, Financial Management, and Organizational Management

Cornell University

Computerized Accounting, Course

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