Proactive Strategic Partner to Executives

JANET CESARIO CARTINA

Executive Assistant Strategic Partner to Executive Leadership

*** ***** ***** *******, ******* Lake, IL 60014

815-***-**** **************@*****.*** https://www.linkedin.com/in/janetcesariocartina/

Dynamic and highly organized Executive Assistant with a strong foundation in emotional intelligence, allowing for seamless collaboration, intuitive support, and calm under pressure. Known for anticipating needs, navigating sensitive situations with discretion, and fostering positive working relationships at all levels.

Currently expanding my expertise through targeted Business Analysis and Process Improvement training, making me an even more strategic and solutions-oriented partner to executive leadership.

Proven track record of orchestrating high-level logistics and communications across complex operations; streamlining administrative workflows that improved reporting accuracy and saved leadership time; and supporting executive teams through periods of change with stability, professionalism, and attention to detail.

CORE COMPETENCIES

Calendar Optimization

Executive-Level Communication

Project Coordination

Workplace Culture Strategy Initiatives

Budget & Expense Management

Event Execution

Gen AI Tools

High-Impact Presentations

PROFESSIONAL EXPERIENCE

Executive Assistant to President/Founder – Pivot Point Consulting, a Vaco Co. (2022 – 2025)

Increased executive productivity through implementation of structured, priority-aligned time-blocking systems

Drove improvement in leadership response time by proactively resolving scheduling conflicts

Streamlined expense reporting in Chrome River, reducing monthly reconciliation time by 20% through revised workflows in collaboration with IT

Revitalized employee recognition programs, leading to a 45% increase in participation, contributing to higher engagement scores in team building events and annual culture surveys

Designed and distributed internal communications (monthly + biweekly newsletters) seen by 100% of the company using Canva and PowerPoint

Supported recruitment operations by managing applicant flow, interviews, travel logistics, and evaluation processes via Greenhouse, ensuring 100% compliance and timely follow-ups

Executive Assistant to Chief Nursing Officer - Alexian Brothers Behavioral Health Hospital (2021 – 2022)

Provided high-level administrative support to the Chief Nursing Office, managing calendars, meetings, and sensitive correspondence

Streamlined internal reporting by organizing staff data and benchmark metrics, contributing to a more efficient leadership decision-making

Maintained compliance by tracking licensure and credentialing documentation, ensuring timely readiness for regulatory audits

Facilitated planning and execution of leadership events, including over 10 town halls and staff briefings, daily huddles, enhancing communication and continuity during organizational changes

Administrative Assistant II - Advocate Healthcare (2015 – 2021)

Led modernization project coordination across the hospital, partnering with external consultants to deliver milestones of accreditation audits

Updated and standardized 350+ hospital policies, ensuring 100% alignment with compliance standards ahead of accreditation audits

Enhanced community engagement through event planning initiatives that led to measurable improvements in patient satisfaction metrics

Processed and tracked $100K+ in vendor payments and medical conference registrations with 100% accuracy

Partnered with HR, Business Development, and Operations leadership on sensitive projects including strategic data reporting and employee hardship assistance through Spiritual Care

ADDITIONAL EXPERIENCE

Administrative Assistant to Service Parts Manager – Illinois Tool Works (2003 – 2009)

Boosted monthly tool and accessory sales by $30,000 by refining customer follow-up strategies and forecasting models

Surpassed United Way campaign targets by 400%, earning department-wide recognition

Led Junior Achievement programs to teach financial literacy and entrepreneurial thinking to 75+ students annually

Realtor, GRI – Coldwell Banker Residential Brokerage (1990 – 2006)

Closed an average of 20% above target annually for both unit sales and volume

Negotiated contracts and handled $10M+ in residential real estate transactions with 100% client satisfaction

EDUCATION & CERTIFICATIONS

Business Analysis & Project Management Professional training program: Agile Scrum Master, Six Sigma Green Belt, Advanced Excel (in Progress)

Unlocking a Powerful EA-Executive Partnership (forthcoming)

Lessons in Leadership, Resilience, and Success

Microsoft Office Specialist (MOS): Word & PowerPoint

Planning Impactful Events

Certified Administrative Assistant

Member ASAP (American Society of Administrative Professionals)

Let’s connect and explore how I can bring proactive strategy, polished communication, and

operations mastery to support yours and the company’s initiatives and goals!

Contact this candidate