Administrative Assistant Senior

CHRISTINE DELVA

Roselle, NJ 347-***-**** ***********@*****.***

SENIOR ADMINISTRATIVE PROFESSIONAL

Proactive and results-oriented administrative leader with 10+ years of progressive experience supporting executives in high-demand corporate, pharmaceutical, and medical environments. Recognized for exceptional organizational skills, executive-level calendar and event management, and cross-functional team coordination. Adept in vendor management, SAP systems, financial processing, and onboarding. Thrives in dynamic, fast-paced environments while maintaining a meticulous eye for detail and operational excellence. CORE COMPETENCIES

• Executive Support & Calendar Management

• Event Planning & Corporate Logistics

• SAP, Salesforce, SRM & Mercury Systems

• Contract & Budget Administration

• Onboarding & HR Support

• Vendor & Stakeholder Management

• Travel Coordination & Expense Reporting

• Microsoft Office 365 Google Suite

PROFESSIONAL EXPERIENCE

TotalEnergies Jan 2025 – Present

Administrative & Master Data Specialist - Jan 2025 – Present

• Orchestrate seamless calendar coordination, travel planning, and document workflows for five executive leaders.

• Administer and optimize master data processes, ensuring accurate vendor pricing, buyer/seller alignment, and compliance across SAP systems.

• Spearhead internal events and reporting initiatives, delivering high-quality presentations and monthly invoice accuracy.

Novartis Pharmaceuticals

Administrative Assistant - Jul 2023 – Jun 2024

• Directed complex calendar management and financial workflows, streamlining purchase orders and expense reporting for cross-functional teams.

• Led full-cycle onboarding operations for new hires, enhancing team readiness and HR compliance.

• Supported budgetary operations with precision, ensuring all administrative processes met stringent corporate timelines.

Maximus

Administrative Assistant - Oct 2022 – Jun 2023

• Maintained and audited sensitive client records, contributing to a 98% database accuracy rate.

• Handled high-volume client communications with professionalism, increasing issue resolution efficiency by 30%.

• Balanced multiple administrative priorities with poise, improving workflow turnaround times. Bedford Medical

Front Desk Coordinator - Oct 2019 – Aug 2022

• Digitized and supported secure patient files, modernizing front-desk data operations.

• Delivered high-quality service to patients and visitors, resolving concerns and inquiries with empathy and efficiency.

• Supported clinical workflows by preparing daily physician logs and coordinating patient flow logistics.

United Postal Service (UPS)

Office Coordinator - Jun 2018 – Oct 2019

• Managed payroll and HR documentation for 60+ employees, ensuring 100% compliance with company standards.

• Provided direct administrative support to department leaders, enabling execution of multiple concurrent projects.

• Championed internal communications and cross-functional project scheduling, improving team productivity.

New York City Housing Authority ( NYCHA)

Administrative/Clerical Associate - Aug 2014 – May 2018

• Coordinated department meetings and drafted executive-level summaries and progress reports.

• Prepared detailed records and statistical reports to support housing program efficiency and resource planning.

• Served as a key administrative liaison across multiple departments to ensure continuity of operations.

EDUCATION

Bachelor of Technology – Hospitality Management

New York City College of Technology – Brooklyn, NY

Contact this candidate