Admin Assistant Senior Management

Tshegofatso Mashabela

*****.*********.*@*****.*** +27-79-422-**** Tshegofatso Mashabela LinkedIn Profile

A highly skilled and results-driven professional with over 6 years of experience across diverse sectors, including renewable energy consultancy, venture capital, and financial management. Proven expertise in leading teams, managing financial operations, and driving strategic initiatives that contribute to business growth and sustainability. With a strong foundation in middle and senior management, I bring a robust understanding of organizational dynamics, financial strategy, and operations management. Selected Experience

CHIEF OF STAFF HARMATTAN RENEWABLES AUGUST 2024 – PRESENT

· Strategic Consultation & Team Building: Provide department leaders with recommendations and guidance to enhance cross-functional teamwork and drive organizational effectiveness.

· Business Strategy Prioritization: Collaborate with the executive team to evaluate, prioritize, and align business strategies based on organizational objectives and team schedules.

· Performance Metrics Development: Define key performance indicators (KPIs) and establish measurement systems to monitor and optimize team and organizational performance.

· Liaison & Communication: Serve as the primary point of contact between staff, executives, senior leaders, and the CEO on matters related to company climate, employee well-being, project updates, proposals, and strategic planning.

· HR Support & Employee Relations: Partner with the HR department to facilitate smooth onboarding processes, resolve employee concerns, and support recruitment efforts as needed.

· Operational Oversight: Collaborate with senior management to oversee daily operations, manage calendars, coordinate annual corporate meetings, maintain documentation, and ensure efficient office management.

· Relationship Management: Foster strong working relationships with all levels of employees, increasing operational efficiency and developing new strategies in partnership with the CEO and executive team on special projects.

· Subject Matter Expertise & Leadership: Act as a subject-matter expert, providing insights, action plans, and communication support to help drive organizational success and informed decision-making.

· Policy Development & Decision Making: Lead the development and review of operational policies, making informed decisions on critical business strategy, planning, and organizational priorities.

· Corporate Culture & Performance: Help cultivate a company culture that drives top performance, high morale, and employee engagement through collaboration and leadership initiatives.

· Financial Oversight & Compliance: Oversee budgeting, reporting, and auditing processes, ensuring financial health and compliance with regulatory and legal requirements.

· Problem Solving & Opportunity Identification: Identify opportunities for improvement, resolve operational challenges, and drive initiatives that enhance organizational performance and client satisfaction.

· Strategic Partnerships & Alliances: Build and nurture partnerships with external organizations to expand business opportunities and enhance organizational reach. Page 2

· Leadership & People Development: Lead, motivate, and support teams in a dynamic, time-sensitive environment, focusing on career development, mentorship, and problem resolution for direct reports.

· Operational Excellence: Manage the collection and analysis of data to optimize productivity, reduce costs, eliminate errors, and enhance overall customer service delivery.

· Cross-functional Collaboration: Work closely with cross-functional teams to improve systems, tools, and processes, ensuring alignment with the company’s strategic goals.

· Legal & Safety Compliance: Collaborate with legal and safety departments to ensure compliance with all regulatory requirements and organizational policies.

· Budget & Financial Reporting: Lead budget reviews, track cost management plans, and report financial progress to upper management to support strategic decision-making.

· Operational Management: Spearheaded day-to-day operational management, supporting executive leadership in the execution of business strategies, operational improvements, and company-wide initiatives.

· Cross-functional Team Collaboration: Worked closely with cross-functional teams to align objectives, enhance productivity, and streamline processes within a fast-paced environment.

· Strategic Project Management: Managed strategic projects, ensuring alignment with the organization’s goals, overseeing resources, timelines, and deliverables to ensure successful execution.

· Stakeholder Relationship Management: Fostered strong relationships with key stakeholders, including clients, partners, and vendors, ensuring project success and client satisfaction.

· Executive Liaison: Acted as a key liaison between the executive team and staff, communicating organizational priorities and facilitating problem-solving and decision-making processes GROUP FINANCIAL ADMINISTRATOR 54COLLECTIVE JULY 2023 – AUGUST 2024

· Financial Operations Management: Managed financial operations for a venture capital accelerator with offices in South Africa, Ghana, Kenya, and Nigeria, ensuring compliance with financial regulations and alignment with organizational goals.

· Financial Reporting & Analysis: Prepared and reviewed financial reports, forecasts, and budgets for multiple funds, providing senior management with key insights into financial performance to guide decision-making.

· Budgeting & Forecasting Leadership: Led the budgeting and forecasting processes, collaborating with internal teams and external stakeholders to monitor cash flow, optimize resources, and maximize operational efficiency.

· Financial Controls & Process Improvement: Implemented and optimized financial controls and procedures to enhance reporting accuracy, reduce operational risks, and ensure financial integrity across the organization.

· Strategic Fund Allocation: Coordinated with senior management to ensure appropriate funding allocation across the portfolio, aligning financial decisions with the organization’s investment objectives.

· Payroll Management: Ran payrolls for all employees across multiple offices, ensuring timely and accurate payments while maintaining compliance with local regulations.

· Bank Account Management: Managed all five of the organization’s bank accounts, overseeing transactions, investments, and cross-currency transactions to ensure smooth financial operations.

· Stakeholder Management: Fostered strong relationships with key stakeholders, including clients, banks, employees, and vendors, ensuring effective communication and collaboration to support organizational goals. Page 3

OPERATIONS LEAD HARMATTAN RENEWABLES MAY 2022 – JUNE 2023

· Assist with HR functions: Support recruitment, onboarding, employee relations, and performance management processes to ensure smooth operations across teams.

· Payroll Administration: Manage and process payroll for employees across three organizations, ensuring accurate and timely payments.

· Bookkeeping: Maintain financial records, reconcile accounts, and prepare monthly financial statements for three distinct organizations.

· Budgeting & Expense Tracking: Assist in managing budgets, tracking expenses, and ensuring financial compliance with organizational policies.

· Office Management: Oversee office operations, including scheduling, supply management, and ensuring a productive work environment.

· Accounts Payable & Receivable: Handle invoicing, manage incoming and outgoing payments, and ensure timely settlement of financial obligations.

· HR Documentation: Maintain accurate employee records, contracts, and other HR-related documentation, ensuring compliance with labour laws.

· Communication & Coordination: Serve as the primary point of contact for internal and external communications, facilitating smooth workflow and collaboration.

· Reporting & Analysis: Generate financial and HR reports, providing insights to management for decision- making and strategy development.

COMMUNITY COORDINATOR REFUEL PROPERTIES T/A WORKSHOP17 FEBRUARY 2021 – MAY 2022

· Sales & Client Acquisition: Managed the sales process for coworking spaces, driving occupancy rates by securing new clients and maintaining strong relationships with existing tenants.

· Budget & Financial Management: Oversaw the budget for the coworking space, ensuring accurate financial planning, effective cost control, and resource allocation to maximize profitability.

· Operations Management: Led day-to-day operations of the entire building, ensuring smooth and efficient functioning of all facilities, from maintenance to customer service.

· Facilities Management: Coordinated with facilities teams to maintain a clean, safe, and functional environment for tenants, addressing any building-related issues promptly and efficiently.

· Team Leadership & Management: Managed a team that included an event coordinator and logistics manager, providing direction, support, and mentorship to foster a collaborative and high-performance environment.

· Monthly Reporting & Analysis: Prepared monthly reports for senior management, covering sales performance, invoices, payments, and operational updates to inform decision-making.

· Team Retention & Development: Focused on team retention by fostering a positive work culture, identifying opportunities for professional growth, and creating a supportive and motivating environment.

· Growth Opportunities & Strategic Planning: Identified and pursued opportunities for growth within the coworking space, including expanding services, increasing membership, and optimizing operational efficiency.

· Event Coordination & Community Engagement: Collaborated with the event coordinator to plan and execute community events and networking opportunities that enhanced the client experience and built a vibrant coworking community.

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Education

BCOM HONOURS REGENT BUSINESS SCHOOL

BCOM LAW REGENT BUSINESS SCHOOL

BACHELOR OF ARTS (PSYCHOLOGY) UNIVERSITY OF PRETORIA Skills & Abilities

· Leadership & Team Management: Skilled in leading and mentoring cross-functional teams, managing performance, and developing talent.

· Financial Analysis & Budgeting: Expertise in financial reporting, budgeting, forecasting, and financial controls.

· Project Management: Proficient in managing multiple projects from inception to completion, ensuring alignment with organizational objectives and timelines.

· Stakeholder Relations: Strong interpersonal skills, building and maintaining relationships with internal and external stakeholders.

· Strategic Planning & Execution: Adept at aligning business strategies with operational execution to drive organizational growth and efficiency.

· International Experience: Worked across diverse markets, including South Africa, Ghana, Kenya, and Nigeria, with an understanding of regional economic and business dynamics.

· Advanced Microsoft Office Suite Capabilities: Ms Projects, MS Teams, MS Sharepoint, Excel, MS Powerpoint, MS Word

Certifications

Disruption Management- Management Development Programme Regent Business School Issued Apr 2024 · Expired Apr 2025 ID UHI2QOGV9d Languages

English - Fluent

Sepedi - Fluent

Afrikaans – Professional working proficiency

IsiZulu - Professional working proficiency

IsiXhosa - Intermediate

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