Administrative Support Executive Assistant
Resume:
A P
ASHLEY PROCTOR
Professional Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Work History
YES Prep Brays Oaks Secondary - Executive Assistant 07/2023 - 04/2024
*****************@*****.***
Rosenberg, TX 77471
Skills
● MS Office: Word, Excel, PowerPoint,
Outlook, Access, CAM Reconciliation,
QuickBooks, Yardi, Typing (50-wpm),
AP/AR, 10-Key
● Administrative support
● Schedule & calendar planning
● Provide executive level support to School Director and Administration Team
● Compose correspondence, meeting minutes, inter-office memos, parent communication
● Receive and screen executive-level telephone calls dealing with confidential information
● Manage internal communications with School Director and staff as needed
● Calendar management
● Invoice processing
● Business correspondence
● Oversee, coordinate, maintain, and process budgetary items and reimbursements
● Maintain school-wide calendar and schools website
● Manage calendars using Outlook
● Support and arrange meetings and conferences, including preparing meeting agendas, PowerPoint presentations, and meeting reports
● Coordinate on-campus interview schedules for potential candidates
● Creating and maintain confidential staff files
● Oversee and coordinate special projects
● Organizing and procuring items for special events Education
University of Houston Downtown
BBA: Management
Wan Bridge Group (TBD Management) - Executive Administrative Assistant
06/2022 - 03/2023
● Provide high-level administrative support and assistance to the VP of Operations, including calendar management, phone, and written correspondence, and produce correspondence memos, letters, presentations, and forms
● Assist in the preparation of regularly scheduled reports- weekly, monthly, quarterly, and annual reporting
● Assist in the financial budgeting, reporting and invoice tracking for the department
● Process invoices in Yardi (Elevate)
● Prepare documentation and the creation of Standard Operating Procedures (SOPs) for the department as well as auditing and cataloguing SOPs
● Assist the Property Management department with investor reports and projects
● Prepare and edit expense reports for the VP of Operations
● Provide direct administrative support to the Marketing and Public Relations team
● Prepare Commissions and Renewals for the onsite management teams and other supportive duties
Rockwell Property Management - Accounts Payable/Administrative Assistant
Houston, TX
03/2015 - 05/2020
● Provided administrative support including managing calendars, composing documents, completing data entry, and organizing the office to ensure the highest level of efficiency
● Edited, proof-read, and filed formation sensitive documents such as leases and applications
● Resolved tenant issues by identifying problems and coordinating the appropriate resources
● Responded to telephone inquiries, providing quality service to customers and associates inquiring about the availability of properties or status of contracts
● Created and entered batch sheets
● Scanned and coded invoices
● Posted invoices manually as needed
● Researched missing and incorrect invoices
● Matched invoices to the receipt register and verified that the attached packing slip and PO also match
● Tracked and resolved open Purchase Orders
● Tracked and audited incoming funds and reconcile petty cash, credit card transactions, and cash payments
● Confirmed amounts and expenses for the approval of acquisition orders
● Prepared annual work papers for designated properties for audit and tax purposes
Living Well Professional Counseling - Office Manager Houston, TX
03/2014 - 03/2015
● Maintained the office by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
● Maintained office efficiency by planning and implementing office systems, layouts, and equipment procurement
● Designed and implemented office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
Crystal Clear Business Solutions - Administrative Assistant Houston, TX
01/2007 - 07/2009
● Provided comprehensive administrative support for executive-level staff
● Managed accounts payable, receivable and payroll using ADP software while overseeing administrative budget as well as preparing expense reports
● Performed collection calls on delinquent accounts and attempted to collect and prepare payment arrangements
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