Executive Assistant Director
Resume:
Valarie Ingrid Smith
*********@*****.***
www.linkedin.com/in/Valarie.Smith
Executive administrative specialist with 15+ years of experience in providing direct support to senior level management in the nonprofit and private sectors, performing clerical and administrative duties and organizational development. A proven track record of using excellent personal, communication and management skills to lead and improve operations, implement program planning and development, coordination and facilitation of fundraising events and fund development. Work partner with excellent communication and interpersonal skills, driven and highly self-motivated. Strong negotiating artistry and business. Experience
Executive Assistant California Partnership to End Domestic Violence, Sacramento, CA
• Manage calendars of the Executive Director and Board of Directors, deal with complex, multi-layered communication with various members, partners, other outside stakeholders, and collaborators.
• Create, prepare and execute consultant contracts as well as prepare communications and reports and other correspondence
• Execute special projects as directed by the Executive Director and Board as well as support and assist staff with project management and audit document compilation.
• Coordinate in-person, Board and organization events including, but not limited to, annual conference, annual membership meeting Board meetings and legislative meetings.
• Act as thought partner to Executive Director as it relates to leader’s vast responsibilities in representing 1000+ advocates, organizations and allied groups throughout the state of California through public policy, communications and capacity building.
Executive Assistant The Healing Institute Global Network, Oakland, CA
• Provide thought partnership and administrative support to the Founder/Chief Executive Officer.
• Compose written communication, meeting coordination, fund development.
• Create content and disseminate content on social media platforms, create tracking analytics reports and data surveillance.
• Utilize various web-based platforms, such as Zoom, Teams, Google Meet and WebEx.
• Secured over 20k in funding and in-kind resources to support program development and agency capacity building.
• Prepare, write, and submit program progress reports. Facilitate program development and oversight. Perform research, compile, and analyze information/data regarding a variety of administrative, fiscal and organizational issues.
• Event and content creation, coordination, promotion, and marketing. In consultation with CFO and Board Members, develop and write community relations materials, Facebook profiles and Instagram/Twitter posts and accounts. Executive Assistant A-1 Protective Services Inc., San Francisco, CA
• Served as executive assistant to the Chief Executive of Operations and provided direct support and managed calendar, scheduling appointments, meetings coordination and communications.
• Performed quality assurance on worker’s compensation insurance, audits, and certifications. Conducted staff capacity building and specialized training.
• Served as the agency COVID-19 liaison and secured over $850k in funding to support payroll.
o Ensured compliance and adherence of Occupational Safety and Health Administration standards and the California Department of Public Health Prevention Protocols such as the establishment, implementation, and maintenance of effective written COVID-19 policies. o Created COVID Prevention Safety Manual and updated employee protocols for telecommuting and workplace guidelines.
Skills
• Proficient in Microsoft Office programs, Google Workspace, various social media platforms, and database and project management platforms.
• Medical-legal transcription utilizing speed and accuracy.
• Strong ability to perform and execute complex clerical work involving independent judgment.
• Proficient event planning and coordination, employing detailed logistics for fundraising events, Community Health Awareness events, Board Meetings, conferences and stakeholder meetings and other community engagement projects.
Education
• Bachelor of Arts Degree, Psychology/San Jose University, San Jose, California
• Certificate in Holistic Health Coaching/Institute for Integrative Nutrition, New York NY
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