Talent Acquisition Administrative Support
Resume:
Stacey L. Rodriguez
************@*****.***
Professional Summary
I am a versatile business professional with over a decade of experience in office administration. Keen to build relationships with vendors and coworkers, I am easily adaptable in all business environments. I possess an exceptional command of communication techniques, verbal and written. Highlights
Experienced Multi-tasker Basic Accounting & Payroll Problem Solving Vendor Liaison
Negotiation Skills Information Security & Compliance Flexible Adaptable, Reliable & Resilient
Work History
Modern Executive Solutions, Atlanta, GA 06/22 - Present
● Operations Manager
Build internal and external relationships to proactively guide projects through completion
Work across the firm with peers to ensure error free scheduling and client satisfaction
Administrative support for Senior Partners, including expense reporting, travel arrangements and meeting planning, calendars and email management
Research and logistical planning/support for Executive Development In-Residence programs
Provide wide ranging project management and administrative support for consulting projects
Assist with internal talent acquisition for consulting practice, providing scheduling support, initial candidate screening and process compliance
● Executive Assistant to the CEO
Assist with internal talent acquisition, partnering with Senior Partners and the CEO
Manage multiple assignments from inception to completion, driving the process forward by prioritizing needs with internal and external partners, often with deadline pressure
Responsible for communication with C-level executives, external administrative personnel and internal team members
Maintaining and updating of project related global database containing client/candidate information and documents
Manage a high-volume of email correspondence and calendar coordination
Assist with complicated travel plans, booking of flights, cars, hotels and meals Stonehill Capital Management, New York, NY 09/10 - 02/20
● Office Manager
Use QuickBooks software to manage monthly bill paying and keeping multiple bank accounts reconciled, including American Express Cards for 18 people
Allocating expenses to entities within the firm and outside the firm
Manage daily food ordering for entire firm’s lunch
Manage weekly food deliveries to keep office pantry stocked
Manage office’s supplies and other needs
Liaise with vendors within the building for cleaning services and routine maintenance
Negotiate contracts for office machines and supply vendors
Manage relationships with vendors and suppliers
Arrange travel, including ground transport, air and lodging
Work with individual Partner calendars to schedule meetings, conferences and networking events
Prepare meeting, conference and travel agendas
Set-up and break down of catered on-site meetings Bank of America/Merrill Lynch Newark, NJ 11/01 - 09/10
● Administrative Assistant - Merrill Lynch 9/09 to 9/10
Distribute daily, weekly and monthly reports to Complex Director for NJ/NY Regional markets
Schedule monthly and quarterly meetings with Financial Advisors
Assist with meeting scheduling and travel arrangements for Complex Director
Submitting monthly financial and expense reports on behalf of the Complex Director
● Administrative Assistant – Bank of America, Card Services – 2/06 – 9/09
Provide front desk and phone coverage for Department Managers of 200+ person call center department
Provide daily, weekly, monthly and quarterly reports for associate productivity and other metrics
Monitor and track all incoming and outgoing department mail
Scheduling outside interview candidates as well as internal candidates for multiple job postings
● Human Resources Experience – 2/05 - 1/06
Assisted with transition to new payroll system
Process payroll for 350+ employees on bi-weekly basis
Resolution of payroll issues for Customer Assistance Department
Scheduled internal and external interviews for department’s job postings
Processed all New Hire paperwork
The Society for the Preservation of Federal Hill and Fell’s Point 06/01-10/01
● Event Logistics Experience - Assistant Event Coordinator o Member of the 35th Annual Fell’s Point Festival Steering Committee o Assisted in coordination of programs for Baltimore City Public Officials, Police and Festival
o Solicited and organized event talent
o Managed vendor applications
o Vendor liaison between Steering Committee and Vendors ensuring all needs were met EDUCATION
Notre Dame of Maryland University
Bachelor of Arts/Art History, May 2001
PROFESSIONAL DEVELOPMENT
Microsoft Office Suite, including Power point, Word, Access, OneNote Quickbooks
Harvest
Salesforce
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